User guide

Chapter 6: Output

Create multiple output files

If you create just one output file, it could be quite a large file and it could only be

sent to one printer. However, if you create unit and/or subunit breaks, you can

create multiple output files. You create unit breaks according to values in your

input file and/or subunit breaks based on the number of records. See “Set up

units” on page 88 and “Set up subunits” on page 90 for more information.

Why create multiple

output files?

Label Studio generates labels in the order of your input file. If you want to keep

the same output file structure as existed in your input files, you should split your

output into multiple files using your defined units or any field that you choose.

Example The box at right shows the

result of setting up unit

breaks by entry point,

segment, and then scheme

and creating multiple

output files: 13 output files

or 13 units.

Banner pages and test

labels

You can have Label Studio print banner pages or test labels between units or

subunits. Then when the mailroom staff assembles the mailing, the banner pages

or test labels signal the start of new jobs, units, and subunits.

Set up the appearance of your banner pages and test labels in Label Toolbox. In

the Label Options block, choose from the Banner Pages and Test Labels drop-

down menus when (if at all) they should print.

Note: Keep in mind that you can’t reorder the records in your input files.

Instead, you tell Label Studio to create a new file when the pertinent data

signals the start of a new unit.

Entry point, segment, and scheme as units

1. Phoenix ASF, English Edition, Auto Flats

2. Phoenix ASF, English Edition, Regular Flats

3. Phoenix ASF, Spanish Edition, Auto Flats

4. Phoenix ASF, Spanish Edition, Regular Flats

5. Denver BMC, English Edition, Auto Flats

6. Denver BMC, English Edition, Regular Flats

7. Denver BMC, Spanish Edition, Auto Flats

8. Denver BMC, Spanish Edition, Regular Flats

9. Phoenix ASF, English Edition, Qualified Nonpresort

10. Phoenix ASF, Spanish Edition, Qualified Nonpresort

11. Denver BMC, English Edition, Qualified Nonpresort

12. Denver BMC, Spanish Edition, Qualified Nonpresort

13. default entry point, no segment, Unqualified