User guide
Chapter 4: Design labels
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Verify labels
The USPS has specific rules about which elements you can print on your labels
and where they should be positioned. Label Toolbox checks your label layout for
you to ensure that it does not violate basic USPS rules.
Status window The Status window (View > Status) shows the elements in your layout and their
status. If Label Toolbox finds something wrong with one of the elements of your
layout, it will display either an error or a warning related to the current design.
They are marked by the following symbols:
Error: This sign signifies that there is a severe problem. If the problem is
not corrected, your mailing could be rejected.
Warning: This is not usually as severe as an error; however, it is
recommended that you research the problem and attempt to fix it.
How to fix your errors By right-clicking an error or warning in the Status window, you may be able to:
View a help topic that gives you a description and possible solution to your
problem.
Go to the location of the problem in question.
Turn off verification There may be times when you do not want to verify your labels as you design
them. There are several ways to turn off verification.
You can remove the Status window from view by choosing View and
deselecting Status. In this case you would not see any of the error or warning
messages, not just the USPS verification.
You can turn off the USPS address block option in the base layer or frame
that your address information is in by selecting the base layer or frame,
choosing Format > Properties, and deselecting the USPS address block
option.
A more general way of avoiding USPS verification entirely is to design your
address, container, and pallet labels using the Generic label type in your job,
not the USPS address, USPS sack, USPS tray, or USPS pallet label types.
!
Label Toolbox catches several obvious errors, but it does not enforce all
USPS rules on your label layout. Even if Label Toolbox finds no errors in
your layout, we can’t guarantee USPS acceptance. For details on USPS
rules, see the DMM.
Note: When you are preparing labels that won’t be used for mailing
purposes, you may still get warning or error messages. Under these
circumstances, it may not be necessary to fix these problems.