User guide

Chapter 4: Design labels 61
Fields
The fields available in the objects window are the
fields defined in your input file (DB fields), the fields
that you defined in your DEF file (PW fields), as well
as some that Label Studio generates (AP fields).
For more information about specific fields, their uses,
and any limitations, refer to the Quick Reference.
Drag fields from the Objects wind onto your label
design. Each field that you drop on your design has its
own properties.
Field properties To access a field’s properties,
select the desired field in your
label design and choose
Format > Properties. The
window at right appears.
In the Field Properties window
control each specific field’s
settings. You can assign a
filter, you can designate
leading or trailing characters,
or you can designate
truncation.
Leading and Trailing
characters
In the Field Properties window, you can set the number of characters that appear
before or after the specified data in the field. Spaces are considered characters.
You can use this feature to line up your fields in any way you want.
Truncation The Field Properties window allows you to truncate a field if the output on a line
is too long to print on the label. Most fields are truncated from the right if the
Allow Truncation option is selected, and a minimum of four characters will
always remain. This feature handles two specific fields differently from others.
 PW.City: When you select the Allow Truncation option for this field, the
directional is reduced to one letter first, then vowels are removed from the
city name, from the right, until it fits, and then, if the field is still too long, the
field is truncated from the right. The minimum remaining length is 4
characters.
Note: If you have only one field on a line and the field is empty for a
particular record, Label Toolbox considers the field blank even if the field
contains a leading space. Label Toolbox suppresses the line in this case if you
have selected Blank line suppression. See “Blank line suppression” on
page 60.