User guide

Chapter 2: Set up your job 25
Assign your input files
Each Label Studio job must have at least one input file assigned to it. Your input
file is your database that contains the names, addresses, and other data that you
may want on your labels.
See the Database Prep manual for more specific information about setting up
your input files.
Input File Setup From the Job Editor window, expand the Input
File Setup folder to display the Input File, Input
File New, and Input File blocks.
Specify which input files to use and define your
record options from the Input File block and the
Input File New block.
Set up your copies expressions, unit breaks, and break levels from the Input
Options block. See “Set up units” on page 88 and “Set up subunits” on page 90
for more information about unit breaks and break levels.
Copies If you want to create multiple labels per record, there are two ways you can set
this up. Use the designated PW.Copies field to hold your copies data or from the
Input Options block, set up a Copies expression.
Copies field You will have to provide a database field containing the number of copies. It
might be a numeric or a character-type field. Label Studio provides a PW.Copies
field.Your definition file entry might look something like this:
Copies expression In the Input Options block create an expression to control the number of copies
per record. This expression overrides any value that may be present in the
PW.Copies field of your definition file.
See Appendix A for more information about creating expressions.
!
Caution: If your presort program already created copies of your records,
you do not need to set up copies in Label Studio. For example, if your
program created 5 copies of a record, and you set up Label Studio to
create 5 copies, you would get 25 copies of the label.
PW.Copies = DB.Num_Copies
or
PW.Copies = DB.Students
These two fields would be from
your own database and would
contain the number of copies
that you wanted.