User guide

p65
Big Red Book Accounts v5
Printing Statements
Information from the Sales Ledger is used to produce Statements to be sent to Customers. Statements can
be produced for one or more Customers and for a specified period. See Appendix A for samples of the
different layouts available.
To produce Debtor Statements:
In the Reports menu select Sales Ledger and then Debtor Statements.
Period From
The current month will be displayed in the box entitled
Period From
. Accept it If you want your Statements
to show all outstanding debts from prior months as one “Balance brought forward”, followed only by the
details of the current month’s entries and a closing balance. If you want to include the details from prior
months’ entries then you can change the
Period From
month by clicking-and-picking.
Period To
The current month will also be displayed in the box entitled
Period To
. Accept it, or change it so as to reflect
which previous month should end the period for which you want to produce Statements.
Account From and To
On display in the boxes entitled
Account From
and
To
will be the first and last A/C Codes of your complete
list of Customers. Restrict the range if the full list is not what you want. For a single Customer’s Statement
place the appropriate A/C Code in both boxes.
Note: Clicking on the icon or pressing the F7 key will display the full list of accounts.
Minimum Balance
The Minimum Balance defaults to 0.50. A Statement will not be printed for Customers with a balance of this
amount or less. The Minimum Balance can be changed as desired.
To view the Statements on-screen before printing click
Preview
. To print directly to the default printer click
on
Print
.
-o-