9.3

Working with lists
The Lists feature lets you collect the text of paragraphs that have specific character or
paragraph style sheets applied to them. Although the Lists feature is most often used for
creating a table of contents, you can also use it to create a list of figures or pictures used
in a publication.
Preparing for lists
Before you create a list, you must create and apply style sheets in your document. Begin
by creating style sheets to be used in a table of contents, such as "Chapter Name," "Section
Name," and "Body Text." Then create another paragraph style sheet for the formatted table
of contents.
Including style sheets in a list
The first step in creating a list is to decide what style sheets you want to include in the
list. To create a table of contents, you might include chapter and section style sheets in
your list, since a table of contents generally lists chapter titles and their respective page
numbers. You can include paragraph and character style sheets in lists.
Specifying levels in a list
You will also need to decide how the different levels in the paragraph style sheets will be
defined before generating a list. You might want chapter headings to be at the first level
and subjects within a chapter to be at the second level. For example, if you are writing a
manual about an application, and a chapter in the manual is titled "File Menu," you might
want the chapter heading "File Menu" to be the first level on your list. The "New," "Open,"
"Close," and "Save" items (subheadings in the "File Menu" chapter) could be at the second
level. Making decisions such as these beforehand will simplify the process of generating
a list.
Creating a list
Once you have created and applied the style sheets in your document and have decided
which ones will be included in your list, you are ready to start creating your list. Choose
Edit > Lists and click New to display the Edit List dialog box and enter a name in the
Name field.
The Available Styles list displays all of the style sheets in the active project. Select each
style sheet you want to use in the list and click Add to add it to the Styles in List list. For
example, if you want to include all headings that use the "Heading 1" and "Heading 2"
style sheets in a TOC, add these two style sheets to the Styles in List list.
Once you've indicated which style sheets should determine what goes into the TOC, you
can specify how the TOC should be formatted. For each style in the Styles in List list,
choose a Level, a Numbering option, and a Format As style sheet:
• Level determines how the contents of the list are indented on the Lists palette (higher
levels are indented further).
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DOCUMENT CONSTRUCTION