2023

User Guide | 503
Editing final indexes
After you build an index, you need to look it over closely. Check that the index is
thorough, the cross-references are appropriate, and the levels are logical. See if
you like the punctuation and formatting. It is unlikely that you will be absolutely
happy with the first index you build. You can solve some issues by editing and
rebuilding the index, while other issues will require local formatting of the index
text.
Nonprinting text in an index
If the text marked in brackets will not print because it is on the pasteboard,
obscured by another item, or overflowing its box, then a dagger character † (Mac
OS X) or the characters “PB” with a space after the B (Windows) displays next to
the entry in the index instead of a page number.
Mac OS X only: To search for the dagger character, enter Option+T in the Find
what field of the Find/Change dialog box (Edit menu), and then see if you can
solve the problem in the document or simply remove the daggers from the built
index.
Windows only: To search for the “PB “characters, enter them (including the
space) in the Find what field of the Find/Change dialog box (Edit menu), and
then see if you can solve the problem in the document or simply remove the
characters from the built index.
Editing and rebuilding the index
To solve issues with the punctuation, the index entries, or the organization of the
index, go back to the Index palette, the Index Preferences dialog box
(QuarkXPress/Edit > Preferences > Index), or the Build Index dialog box (Utilities
menu). Make the necessary changes, and rebuild the index.
Updating the index
If you edit an indexed document after you build the index, you should build the
index again. Because QuarkXPress will not update the index text automatically,
you should build your final index only when you are fairly certain the document
is final.
Applying local formatting to the index
When you have an index you are happy with — and are almost certain the
publication will not change — you can often still improve your index with local
formatting. For example, if you only have one entry each under the headings “W,”
“X,” “Y,” and “Z,” you might combine them into a single heading for “W–Z.” Or
you might want to use the Find/Change dialog box (Edit menu) to apply type