2023

User Guide | 498
If you select a word, add it to an index, and then try to add the selected word to
the index again (for example, under a different level), you will receive an alert:
“An index reference already exists at this location.” To index the same word
more than once, place the Text Insertion bar in the word, then enter the desired
word in the Text field. The second index entry displays a box plus brackets for
the index marker.
Pressing Option/Alt changes the Add button to Add Reversed . The Add
Reversed button adds an entry to the Entries list in reverse order and adds a
comma to the entry. For example, “Elaine DeKooning” is added as “DeKooning,
Elaine” when you click the Add Reversed button. “Lila Cabot Perry” would be
added as “Perry, Lila Cabot.”
Pressing Option/Alt changes the Add All button to Add All Reversed . Clicking
the Add All Reversed button will add all occurrences of the selected text to the
Entries list in reverse order.
Creating a second-, third-, or fourth-level index entry
In a nested index, second-level, third-level, and fourth-level entries are
positioned under first-level entries in the new paragraph. In a run-in index,
second-level entries follow first-level entries in the same paragraph.
Place the Text Insertion bar at the beginning of the range of text you want to 1
index.
Use the Text, Sort As, Style, and Scope controls as you would to create a 2
first-level index entry.
Click next to an entry in the left column of the Entries list to specify that entry 3
as the higher-level entry that the second-, third-, or fourth-level entry will go
under.
Second-, third-, and fourth-level entries are indented if the paragraph style 
sheet used in the built index has a left indent value.
Choose Second Level, Third Level, or Fourth Level from the Level drop-down 4
menu.
The arrow location determines which Level options are available. The Second
Level option is available when the arrow is next to a first- or second-level entry,
the Third Level option is available when the arrow is next to a first-, second-, or
third-level entry, and the Fourth Level option is available when the arrow is next
to a first-, second-, third-, or fourth-level entry.
Click the Add button . The new index entry is alphabetized and indented 5
under the appropriate entry.
Choose Suppress Page # in the Scope drop-down menu when an index entry 
will be used as a heading for more levels of information. For example, if you
were creating a cookbook, you might create an entry for “Cake,” suppress its