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Table Of Contents
User Guide | 497
Creating index entries
Each item in an index, whether it is one word or several, is called an entry. Each
entry is assigned a level. Levels indicate the hierarchy of the entry, from first to
fourth. First level entries are the most general, and fourth level entries are the
most specific.
QuarkXPress lets you create four levels of index entries in a nested index and
two levels of index entries in a run-in index.
Creating a first-level index entry
A first-level index entry is a primary topic sorted alphabetically in an index.
Before you start adding words to the index, you need to decide whether you
are creating a nested index or a run-in index. A nested index has up to four
levels of information with entries separated by paragraph returns and
different style sheets. A run-in index has two levels of information with
second level entries immediately following first-level entries in the same
paragraph.
Place the Text Insertion bar in the text or select a range of text to establish 1
the beginning of the text you want to index.
To enter text for the first-level entry in the Text field of the Index palette 2
(View menu), select text in the document or type in the field.
To override the alphabetical indexing of the entry, enter text in the Sort As 3
field. For example, if the entry is “20th Century,” you might want it sorted as
“Twentieth Century.” This does not affect the spelling of the index entry.
Choose First Level from the Level drop-down menu. 4
To override the default character formatting applied to a page number or 5
cross-reference, choose another character style sheet from the Style drop-
down menu. The default formatting is the character style of the entry text.
Choose an option from the Scope drop-down menu to specify the range of 6
text the index entry covers.
Click the Add button on the Index palette; the first-level index entry is 7
listed alphabetically in the Entries list. The indexed text is marked with
brackets or a box in the document. You can also click the Add All button to
add all occurrences of the selected text to the Entries list.
You can add an index entry by selecting the text in the document, displaying
the context menu, and selecting Add to Index. The entry will be added using
the selected levels, style, and scope. The displayed context menu is the same
as the context menu for a text box, with the exception of Add to Index.