2022

A Guide to QuarkXPress 2022 | 473
Preparing for lists
Before you create a list, you must create and apply style sheets in your
document. Begin by creating style sheets to be used in a table of contents, such
as “Chapter Name,” “Section Name,” and “Body Text.” Then create another
paragraph style sheet for the formatted table of contents.
Including style sheets in a list
The first step in creating a list is to decide what style sheets you want to include
in the list. To create a table of contents, you might include chapter and section
style sheets in your list, since a table of contents generally lists chapter titles
and their respective page numbers. You can include paragraph and character
style sheets in lists.
Specifying levels in a list
You will also need to decide how the different levels in the paragraph style
sheets will be defined before generating a list. You might want chapter headings
to be at the first level and subjects within a chapter to be at the second level. For
example, if you are writing a manual about an application, and a chapter in the
manual is titled “File Menu,” you might want the chapter heading “File Menu” to
be the first level on your list. The “New,” “Open,” “Close,” and “Save” items
(subheadings in the “File Menu” chapter) could be at the second level. Making
decisions such as these beforehand will simplify the process of generating a
list.
Creating a list
Once you have created and applied the style sheets in your document and have
decided which ones will be included in your list, you are ready to start creating
your list. Choose Edit > Lists and click New to display the Edit List dialog box
and enter a name in the Name field.
The Available Styles list displays all of the style sheets in the active project.
Select each style sheet you want to use in the list and click Add to add it to the
Styles in List list. For example, if you want to include all headings that use the
“Heading 1” and “Heading 2” style sheets in a TOC, add these two style sheets to
the Styles in List list.
Once you’ve indicated which style sheets should determine what goes into the
TOC, you can specify how the TOC should be formatted. For each style in the
Styles in List list, choose a Level, a Numbering option, and a Format As style
sheet:
Level determines how the contents of the list are indented on the Lists ●
palette (higher levels are indented further).