8.5

As you add chapters, they are listed in the Book palette. If a chapter is selected in the Book
palette when you click the Add Chapter button , the next chapter is added immediately
after that chapter. If no chapter is selected, the next chapter is added to the end of the list.
A chapter can belong to only one book. If you also want to use a chapter in another book,
use the Save As command (File menu) to create a copy of the document. Add the copy of
the document to the other book. Placing a chapter in another book may change the book's
page numbering.
Chapter status
Once you have chapters in a book, you and other users can begin to open, close, and track
chapters using the Book palette. The Status column in the Book palette shows the current
state of each chapter:
• Available indicates that you can open the chapter.
• Open indicates that you already have the chapter open on your computer.
• [User name] indicates that another user has the chapter open. The user name reflects the
name assigned to the user's computer. Consult the documentation resources provided
with your computer to learn about file sharing and computer naming.
• Modified indicates that the chapter has been opened and edited independently of the
book. To update the status to Available, reopen the chapter through the Book palette,
and then close the chapter.
• Missing indicates that the chapter's file has been moved since it was added to the book.
Double-click the chapter name to display a dialog box; then locate the file.
Opening chapters in books
Although multiple users can open the same book, only one user at a time can open a
chapter. To open a chapter, the Status column must show that the chapter is Available
or Modified. Double-click the name of an available chapter to open it.
Opening chapters independently of books
If you need to work on a computer that is not part of the network where the book resides
(for example, if you need to edit a chapter at home), you can work on a copy of a chapter
independently of its book. When you are finished with the chapter, copy it back to its
original location on the network; it will display in the Book palette as Modified.
To ensure that other users do not edit the original chapter while you are editing a copy,
you can place the original chapter file in another folder so its status will display in the
Book palette as Missing.
Reordering chapters in books
You can reorder chapters in a book at any time, regardless of their status. When you reorder
chapters, automatic page numbers are updated. Click the chapter name to select it; then
212 | A GUIDE TO QUARKXPRESS 8.5: PLUS EDITION
DOCUMENT CONSTRUCTION