8.5

Windows only: To search for the "PB "characters, enter them (including the space) in the
Find what field of the Find/Change dialog box (Edit menu), and then see if you can solve
the problem in the document or simply remove the characters from the built index.
Editing and rebuilding the index
To solve issues with the punctuation, the index entries, or the organization of the index,
go back to the Index palette, the Index Preferences dialog box (QuarkXPress/Edit >
Preferences > Index), or the Build Index dialog box (Utilities menu). Make the necessary
changes, and rebuild the index.
Updating the index
If you edit an indexed document after you build the index, you should build the index
again. Because QuarkXPress will not update the index text automatically, you should build
your final index only when you are fairly certain the document is final.
Applying local formatting to the index
When you have an index you are happy with — and are almost certain the publication
will not change — you can often still improve your index with local formatting. For
example, if you only have one entry each under the headings "W," "X," "Y," and "Z," you
might combine them into a single heading for "W–Z." Or you might want to use the
Find/Change dialog box (Edit menu) to apply type styles to certain words. Remember
that the changes will not be reflected in future versions of the index if you decide to delete
or change entries at this stage.
Working with books
Multiple-document publications can be challenging to manage. Related documents need
to be kept near one another, yet still remain separate. Books help you meet this challenge.
Books are QuarkXPress files that display as windows containing links to individual
documents, called chapters. Once chapters are added to a book, you can open, close, and
track chapters through the Book palette. QuarkXPress lets you synchronize style sheets
and other specifications used in the chapters of a book, print chapters from the Book
palette, and automatically update page numbers across chapters.
QuarkXPress lets you open up to 25 books at one time. Books can be opened by more than
one user at the same time, so members of a workgroup can access different chapters. Books
stay open until you close them or until you quit QuarkXPress. Changes made to books are
saved when you close the Book palette or quit QuarkXPress.
Changes to books (such as adding or reordering chapters) are saved automatically when
you close books, or when you quit QuarkXPress. When you open and edit chapters, the
chapter documents need to be saved the same way as any standalone QuarkXPress project,
by using the Save command (File menu).
210 | A GUIDE TO QUARKXPRESS 8.5: PLUS EDITION
DOCUMENT CONSTRUCTION