A Guide to QuarkXPress 8.
CONTENTS Contents About this guide.............................................................................17 What we're assuming about you..........................................................................17 Where to go for help............................................................................................17 Conventions..........................................................................................................18 Technology note.........................................
CONTENTS Index palette.................................................................................................................44 Layers palette................................................................................................................44 Picture Effects palette...................................................................................................45 PSD Import palette.....................................................................................................
CONTENTS Controlling line appearance..........................................................................................67 Joining lines..................................................................................................................68 Manipulating items...............................................................................................68 Selecting items..............................................................................................................
CONTENTS Choosing a font size......................................................................................................87 Applying type styles......................................................................................................88 Applying color, shade, and opacity...............................................................................89 Applying horizontal or vertical scale.............................................................................
CONTENTS Running text around all sides of an item.....................................................................111 Running text around lines and text paths....................................................................111 Running text around text boxes .................................................................................111 Running text around pictures......................................................................................112 Fine-tuning a runaround path...............
CONTENTS Character mapping for legacy projects...............................................................157 Mapping for projects that use UDA/VDA characters..................................................157 Mapping for projects that use custom characters.......................................................159 Pictures.........................................................................................160 Understanding pictures..................................................................
CONTENTS Understanding spot and process colors......................................................................177 Specifying matching system colors.............................................................................178 Working with colors............................................................................................178 The Colors palette.......................................................................................................178 The Colors dialog box................
CONTENTS Deleting layers............................................................................................................195 Changing layer options...............................................................................................195 Moving items to a different layer................................................................................196 Changing the stacking order of layers........................................................................
CONTENTS Output...........................................................................................220 Printing layouts...................................................................................................220 Updating picture paths................................................................................................220 Setting Print dialog box controls.................................................................................221 Print dialog box..........................
CONTENTS Creating interactive building blocks...................................................................272 Creating a Presentation layout....................................................................................272 Creating an object.......................................................................................................273 Configuring an SWF object.........................................................................................274 Configuring a Video object........
CONTENTS Creating Job Jackets files...........................................................................................331 Working with Job Tickets...................................................................................335 Creating a Job Ticket template...................................................................................335 Adding a layout definition to a Job Ticket: Advanced mode.....................................340 Applying a Job Ticket template to a project............
CONTENTS Creating a hyperlink from scratch...............................................................................380 Showing links in the Hyperlinks palette.......................................................................380 Formatting hyperlinks..................................................................................................380 Editing and deleting destinations...............................................................................381 Editing and deleting anchors.....
CONTENTS XTensions software.......................................................................404 Working with XTensions modules.......................................................................404 Installing XTensions modules......................................................................................404 Enabling and disabling XTensions modules................................................................404 Working with XTensions sets...................................................
CONTENTS Shape of Things XTensions software..................................................................428 Using the Star Box tool...............................................................................................428 Super Step and Repeat XTensions software.......................................................428 Using Super Step and Repeat.....................................................................................428 Table Import XTensions software..............................
CONTENTS Preferences — Application — Picture Effects.............................................................446 Project preferences.............................................................................................446 Preferences — Project — General...............................................................................446 Layout preferences.............................................................................................447 Preferences — Layout — General...................
ABOUT THIS GUIDE About this guide You do not need to read the QuarkXPress® documentation from beginning to end. Instead, use this guide to quickly look up information, find out what you need to know, and get on with your work.
ABOUT THIS GUIDE Conventions Formatting conventions highlight information to help you quickly find what you need. • Bold type style: The names of all dialog boxes, fields, and other controls are set in bold type. For example: "Click OK." • References: In descriptions of features, parenthetical references guide you in accessing those features. For example: "The Find/Change dialog box (Edit menu) lets you find and replace text.
ABOUT THIS GUIDE provide a modular approach for meeting your particular publishing needs. And if you can write AppleScript® scripts, you can use this scripting language from Apple® to automate many QuarkXPress activities. A GUIDE TO QUARKXPRESS 8.
THE USER INTERFACE The user interface Skimming through the QuarkXPress user interface, you will find that many commands are familiar or self-explanatory. Once you become familiar with QuarkXPress menus and dialog boxes, you will discover that keyboard commands and palettes offer convenient access to features that you can also access through menus.
THE USER INTERFACE • Use the Picture Content tool • Use the Linking tool to draw picture boxes and work with pictures in boxes. to link text boxes. • Use the Unlinking tool to unlink text boxes. • Use the Rectangle Box tool to create a rectangular box. To draw a square box, press and hold Shift while drawing. • Use the Oval Box tool to create an oval box. To create a circular box, press and hold Shift while drawing.
THE USER INTERFACE To add text to a line or path, select the Text Content tool and double-click the line or path. For more information about Composition Zones, see "Creating a Composition Zones item." Windows users can display the Tools palette (Windows menu) horizontally, as well as vertically. To display the palette horizontally, Ctrl+double-click the title bar.
THE USER INTERFACE The Web Tools palette The Web Tools palette (Window menu with Web layout displayed) includes the following controls: • Use the Rectangle Image Map tool to create rectangular image map "hot areas" (and to gain access to other image map tools). The image map tools are available when the ImageMap XTensions software is loaded. • Use the Form Box tool to create a form box (to contain form controls).
THE USER INTERFACE • About QuarkXPress: Use this command to display information about QuarkXPress, such as the version number. • Edit License Code: Use this command to change the validation code of an installed copy of QuarkXPress. By changing this code, you can change a Test Drive version (formerly called "evaluation copy") of QuarkXPress into a fully functional version, change the languages supported by the user interface, or change QuarkXPress into a Plus edition.
THE USER INTERFACE • Collaboration Setup: Use this option to control project linking, sharing, and updating frequency of shared resources. • Job Jackets: Use this submenu to access the specifications and rules for creating and inspecting a layout, link a project to a Job Jackets file, modify a Job Ticket, and evaluate a layout. • Print: Use this option to print the active file. • Output Job: Use this option to access the Output Specification for outputting a job, which is like a "style sheet" for output.
THE USER INTERFACE • Colors: Lets you add, edit, and delete color definitions. For more information, see "Working with colors." • H&Js: Lets you add, edit, and delete H&J (hyphenation and justification) definitions. H&Js let you control how text breaks. For more information, see "Controlling hyphenation and justification." • Lists: Lets you add, edit, and delete list definitions. The Lists feature is a tool for automatically generating tables of contents and other types of listed content.
THE USER INTERFACE • Cascading Menus (Web layout only): Lets you create a hierarchical list of items that displays when the end user moves the mouse pointer over an object. This simplifies a Web design by "hiding" menu items until the user moves the mouse pointer over a specific item. • Item Styles: Lets you add, edit, and delete item definitions that you can apply to QuarkXPress items with the Item Styles palette (Window menu).
THE USER INTERFACE • Alignment: Lets you align active paragraphs to the left, right, or center. Also lets you justify or force-justify selected paragraphs. • Character Alignment: Lets you align selected characters according to bottom line, baseline, center, or top line for the applied font. • Leading: Lets you change the line spacing of selected paragraphs. • Formats: Displays the Paragraph Attributes dialog box, which lets you control every aspect of paragraph formatting for selected text.
THE USER INTERFACE • Hyperlink: Lets you modify and apply a hyperlink, page link, or anchor to a selected picture or box. • Anchor: Lets you create or modify an anchor for a selected picture or box. • Picture Effects: Displays a submenu that lets you apply picture adjustments and filters to the selected picture. Style menu for lines The Style menu for lines includes the following commands: • Line Style: Lets you apply a line style to a selected line.
THE USER INTERFACE • Constrain: Lets you restrict an item so that it cannot move beyond the boundaries of the item to which it is constrained. • Lock: Lets you prevent accidental changes to items and their contents by locking its position or content. • Merge: Lets you merge selected items in a number of ways.
THE USER INTERFACE • 2-position Rollovers (Web layouts only): Apply a 2-position rollover to an item so that the image in one or more other boxes will change when the mouse pointer is over the rollover box. Page menu The Page menu includes commands for inserting, deleting, and moving pages; working with guides, grids, and sections; navigating through pages, and more. • Insert: Lets you add new pages. • Delete: Lets you delete pages. • Move: Lets you move a page to a different location.
THE USER INTERFACE • Last: Activates the far-right layout tab. • Go to: Lets you activate a specific layout and then choose the layout from the submenu. Table menu The Table menu includes commands for adding rows and columns to tables, modifying table attributes, converting tables, and more. • Insert: Lets you add a row or column to a table. • Select: Lets you select a pattern of rows and columns or other table elements. This makes it easy to apply alternating formatting — such as shading every other row.
THE USER INTERFACE • 50%: Scales the layout view to 50%. • 75%: Scales the layout view to 75%. • Actual Size: Scales the layout view to 100%. • 200%: Scales the layout view to 200%. • Thumbnails: Displays small representations of each page that you can rearrange and copy between projects. • Guides: Displays nonprinting lines used to position items on pages, including margin guides, the outlines of boxes, the "X" pattern in empty picture boxes, and ruler guides.
THE USER INTERFACE • Word And Character Count: Displays the Word and Character Count dialog box. • Insert Character: Lets you easily insert special characters, including special breaking and nonbreaking spaces. • Suggested Hyphenation: Displays the suggested hyphenation for the word containing the text insertion point. • Hyphenation Exceptions: Lets you specify whether and how particular words should be hyphenated in the active article. • Job Jackets Manager: Displays the Job Jackets Manager dialog box.
THE USER INTERFACE • Check Out License/Check In License: Displays only if you have installed the application for use with Quark License Administrator (QLA). Lets you check licenses in and out. Window menu The Window menu enables you to control the on-screen display of open windows and palettes. This menu includes the following commands: • New Window: Displays the active project in a new window. You can then view different parts of the project in each window.
THE USER INTERFACE • Layers: Displays and hides the Layers palette. • Picture Effects: Displays and hides the Picture Effects palette. • Placeholders: Displays and hides the Placeholders palette. • Guides: Displays and hides the Guides palette. • Item Styles: Displays and hides the Item Styles palette. • PSD Import: Displays and hides the PSD Import palette. • Palette Sets: Use the submenu to store and recall arrangements of palettes. In addition, this menu includes an item for every open window.
THE USER INTERFACE Tools palette The Tools palette lets you easily switch between a wide variety of tools for working with layouts. For more information, see "Tools." Measurements palette With the Measurements palette (Window menu), you can quickly edit many commonly used controls. Options in the Measurements palette change to reflect the selected tool or item.
THE USER INTERFACE • Space/Align tab: Contains controls from the Space/Align submenu (Item > Space/Align). • Export tab: Contains controls from the Export tab of the Modify dialog box (Web layouts only). • Grids tab: Contains controls from the Grid tab of the Modify dialog box (selected tables only). • Drop Shadow tab: Contains controls from the Drop Shadow tab of the Modify dialog box. • Tabs tab: Contains controls from the Tabs tab of the Paragraph Attributes dialog box.
THE USER INTERFACE The top portion of the palette lets you create, duplicate, and delete master pages. To view and edit a master page, double-click it; the master page displays in the active project window. A single-sided master page displays as a rectangle, while a facing-page master page displays with two folded corners. The bottom portion of the palette lets you navigate through the pages in the active layout. To go to a layout page, double-click in this portion of the palette.
THE USER INTERFACE The Colors palette lets you view and apply colors. Shared Content palette The Shared Content palette lets you work with items and content that are stored in the shared content library. For more information, see "Working with shared content." The Shared Content palette lets you work with items and content in the shared content library. Trap Information palette The Trap Information palette lets you view and manipulate trapping relationships for selected items.
THE USER INTERFACE The Trap Information palette lets you view and manipulate trapping relationships. Lists palette The Lists palette helps you view and generate lists. This feature is useful for creating things like tables of contents. You can create lists in the Lists dialog box (Edit > Lists). The List Name drop-down menu lets you choose from among the lists defined in the active project and the Update button lets you refresh the list currently displayed in the palette.
THE USER INTERFACE The Lists palette lets you create things like tables of contents Profile Information palette The Profile Information palette lets you view and update color management settings for pictures. For more information, see "Color management." The Profile Information palette lets you precisely control color management settings for pictures. Glyphs palette The Glyphs palette gives you easy access to every character in each font on your computer.
THE USER INTERFACE The Glyphs palette gives you easy access to every character in every font. Hyperlinks palette The Hyperlinks palette lets you apply hyperlinks to text and pictures. Although hyperlinks obviously won't work in printed layouts, they work when you export a layout in PDF format and when you export a Web layout in HTML format. For more information, see "Hyperlinks." The Hyperlinks palette lets you apply hyperlinks to text and pictures. A GUIDE TO QUARKXPRESS 8.
THE USER INTERFACE Index palette The Index palette lets you tag text for indexing. When you create an index (Utilities > Build Index), all of the tags you created with the Index palette are automatically turned into a customizable index. For more information, see "Working with lists." The Index palette lets you tag text for inclusion in an automatically generated index.
THE USER INTERFACE Picture Effects palette The Picture Effects palette lets you apply effects such as sharpening and contrast adjustment to pictures. This palette displays only when QuarkVista XTensions software is installed. For more information, see "Using picture effects." The Picture Effects palette lets you apply various visual effects to pictures in the layout. PSD Import palette The PSD Import palette lets you control the display of imported Photoshop (PSD) files.
THE USER INTERFACE Palette groups and palette sets QuarkXPress offers two features that help you to manage palettes: palette groups and palette sets. Using palette groups The Palette Groups feature lets you combine several palettes into one. This palette group shows the Style Sheets, Colors, and Lists palettes attached as one, which economizes space while providing easy access to functions.
THE USER INTERFACE To retrieve a palette set, choose Window > Palette Sets > [name of palette set] or press the keyboard combination for that palette set. Layout controls When you open a project, you have immediate access to some basic features at the bottom left of the project window. Layout controls 1 Zoom: Enter a zoom percentage or choose a zoom value from the drop-down menu.
THE USER INTERFACE in the other pane in real time. You can split multiple views horizontally or vertically within a window. By splitting a window, you can view your work at different magnifications at the same time. There are three ways to split a window: • Choose Window > Split Window > Horizontal or Window > Split Window > Vertical. • Click the split bar to the right of the scroll bar (for a vertical split) or at the top of the scroll bar (for a horizontal split).
PROJECTS AND LAYOUTS Projects and layouts QuarkXPress files are referred to as projects, and each project contains one or more layouts. Every layout is stored within a project, and every project contains at least one layout. Each layout can contain as many as 2,000 pages, and can be as large as 48" x 48" in size (or 24" x 48" for a two-page spread). A project can contain an unlimited number of layouts.
PROJECTS AND LAYOUTS New Project dialog box for Print layout type Every QuarkXPress project contains at least one layout. Therefore, when you create a project, you must specify a default layout for the file. You can use the default layout name or enter a new name for the layout in the Layout Name field. To indicate the type of the default layout, choose Print, Web, or Interactive from the Layout Type drop-down menu. For more information about Web layouts, see "Web layouts.
PROJECTS AND LAYOUTS Options for Web layouts The controls in the Colors area let you set the default colors for the page background and for hyperlinks. The controls in the Layout area let you set a default page width and determine whether the page width is variable. You can use the Background Image controls to import a picture file as the page background.
PROJECTS AND LAYOUTS When you export a project as a QuarkXPress 6.0 project, text containing single strikethrough converts to double strikethrough. When you export a project as a QuarkXPress 7.0 project, text containing double strikethrough converts to single strikethrough. Working with layouts It's easy to navigate between layouts, add layouts, duplicate layouts, and delete layouts. To navigate between layouts, use the tabs at the top of the project window.
PROJECTS AND LAYOUTS Project-level resources Project-level resources can be used by every layout in the project, and they are the same in every layout where they are used. Project-level resources include application preferences, style sheets, colors, H&Js, lists, dashes and stripes, cascading menus (Web layouts only), meta tags (Web layouts only), and menus (Web layouts only).
PROJECTS AND LAYOUTS specify in the Margin Guides area define the size and placement of the automatic text box. For information about creating column and margin guides, see "Configuring a master page grid." For more information, see "Guide Manager Pro XTensions software." Ruler guides Ruler guides (or simply "guides") are nonprinting guidelines that you can position manually. You can create ruler guides by dragging them off the horizontal and vertical rulers (View > Rulers).
PROJECTS AND LAYOUTS Undoing and redoing actions The Undo command (Edit menu) reverses the last action performed on an item. For example, if you accidentally cut a picture box, the Undo command will bring the picture box back into the layout from the Clipboard. The Redo command (Edit menu) lets you reimplement an action you had undone. Choose Edit > Undo (Command+Z/Ctrl+Z) to reverse the last action performed. The menu item identifies the specific action that can be undone.
BOXES, LINES, AND TABLES Boxes, lines, and tables To create a successful page layout, you need an orderly way to arrange text and pictures — you need boxes. Boxes are items that can contain text or pictures; they can even be created to contain no content at all, perhaps to create colorful design elements on a page. Box boundaries give text and pictures a specific shape, size, and placement on a page.
BOXES, LINES, AND TABLES • The Text Content tool lets you create rectangular text boxes and format text in text boxes or on text paths. You can also use the Text Content tool to cut, copy, and paste text. • The Picture Content tool lets you create rectangular picture boxes and manipulate pictures in picture boxes. You can also use the Picture Content tool to cut, copy, and paste pictures.
BOXES, LINES, AND TABLES Picture box displaying picture content handles Picture content handles display even if the selected picture exceeds the size of its box (see illustration above). The picture displays beyond the box boundary. You can crop the image by resizing the picture box. You can use picture content handles to resize or rotate a picture without changing the size or angle of its picture box.
BOXES, LINES, AND TABLES If you want to move a picture box or see what its crop looks like without the transparent overlay, press the Command/Ctrl key. This temporarily dismissed the overlay and allows you to interact with the box as if the Item tool were selected. If you click and drag with the Picture Content tool when the mouse pointer is positioned over a spot where a picture box handle and picture content handle overlap, only the picture is resized or rotated.
BOXES, LINES, AND TABLES Curve handles (upper left) Line segments: Line segments are straight or curved line sections positioned between two points: Line segments When the Select Point tool is positioned over an active Bézier box or line, various pointers display indicating whether you can select a point, the curve handles, or a line segment. Click and drag using the pointers to reshape the Bézier box or line. • To change the shape entirely, choose a different option from the Item > Shape submenu.
BOXES, LINES, AND TABLES Creating text and picture boxes There are three ways to create boxes: • To create a no-content box (a box that can be changed into a picture box or a text box), click and drag with the Rectangle Box tool , the Oval Box tool , or the Starburst tool . You can declare text content by pressing T as you draw a no-content box. You can declare picture content by pressing R as you draw a no-content box.
BOXES, LINES, AND TABLES shape by dragging a curve handle. Press Option/Alt while dragging a smooth point to create a curved segment and corner point. 4 If desired, edit the Bézier shape while you are still drawing it. • To add a point to an existing segment of the shape, click the line segment where you want the point to be. • To delete a point from the active shape while you are drawing it, click the point.
BOXES, LINES, AND TABLES • You can reshape Bézier boxes by repositioning points, curve handles, and line segments. For more information, see "Understanding Bézier shapes." Adding frames to boxes Frames are decorative borders that can be placed around any type of box. To access frame controls for active boxes, do one of the following: • Choose Item > Frame to display the Frame tab of the Modify dialog box. • Display the Frame tab of the Measurements palette.
BOXES, LINES, AND TABLES The blend-related controls available in this tab and palette are as follows: • Style: Lets you control the type of blend. • Angle: Lets you control the angle of the transition from one color to the other. Blends have two colors, each of which can have its own shade and opacity. In the Box tab of the Modify dialog box, the color in the Box area is the first color and the color in the Blend area is the second color.
BOXES, LINES, AND TABLES • The Outside Paths command works with a merged box that contains several, non-overlapping shapes. Outside Paths keeps all the outside path information and divides nonoverlapping outside paths into separate boxes. • The All Paths command creates separate boxes out of every shape within a complex box.
BOXES, LINES, AND TABLES To draw a Bézier line: 1 Select the Bézier Pen tool from the Tools palette. Move the Crosshair pointer to any position on the page and click to establish the first point. 2 Move the pointer to where you want the next point positioned. To constrain pointer movement to a 45-degree angle relative to the page, press Shift. 3 Click to create a point and line segments. • To make a curved line segment, click and drag wherever you want the next point positioned.
BOXES, LINES, AND TABLES • Select the Item tool and move the Arrow pointer over an Understanding handles to display the Resizing pointer. Click and drag the handle to a new location to reduce or extend the length of the line. • Choose Item > Modify (Command+M/Ctrl+M), then click the Line tab. Click the Mode drop-down menu to display the four mode options (see "Line modes for straight lines"). Choose Left Point, Midpoint, or Right Point to display a Length field.
BOXES, LINES, AND TABLES Joining lines You can merge two lines into one by selecting the Item tool , selecting the lines, and choosing Item > Merge > Join Endpoints. The Join Endpoints command is available when the endpoints of lines or text paths are within six points of each other. Manipulating items Items can be cut and then pasted in new locations, locked so they cannot move, duplicated once or many times, stacked to create unusual visual effects, and manipulated in other ways.
BOXES, LINES, AND TABLES When the Item tool is selected, you can remove items with the Clear (Mac OS only) and Delete commands. Cleared and deleted items are not copied to the Clipboard. Controlling the stacking order of items When two or more items overlap, each is either positioned in front of or behind the other item. The term "stacking order" refers to the front-to-back relationship of the various items on a page. Each item you create occupies its own level in the stacking order.
BOXES, LINES, AND TABLES With the Item tool selected, you can move, cut, copy, paste, duplicate, rotate, and color a group. With the Text Content tool or Picture Content tool selected, you can manipulate individual items as you would any ungrouped item. To move an item within a group, press Command/Ctrl and select the item with the Item tool , the Text Content tool , or the Picture Content tool .
BOXES, LINES, AND TABLES • Spread relative mode is available for active Print layouts that include facing pages. Assume that you have opened a layout with a spread and then selected an item on a left page and another item on the right page. If you then click the Spread relative mode icon in the Measurements palette and choose Space horizontal centers , the selected items position themselves on the far-left and far-right sides of the spread.
BOXES, LINES, AND TABLES anchor and choose Edit > Copy (Command+C/Ctrl+C) or Edit > Cut (Command+X/Ctrl+X). Then, with the Text Content tool selected, place the text insertion point at the point in text where you want to anchor the item or group and choose Edit > Paste (Command+V/Ctrl+V). Working with tables In QuarkXPress, a table is a distinct item, like a text box, picture box, text path, or line.
BOXES, LINES, AND TABLES 5 If you have a preference for how to navigate through cells in a table when you press Control+Tab, you can choose a different option from the Tab Order drop-down menu. 6 If you want to link text cells so imported text flows through the specified cells — similar to linked text boxes — check Link Cells. If you check Link Cells, you can choose the order in which to link the text cells from the Link Order drop-down menu.
BOXES, LINES, AND TABLES The Convert Text to Table dialog box 3 If you want to create text cells that expand as you add text, use the controls in the Auto Fit area. 4 If you want the information in the table to flow differently — for example, if the values are currently in descending order but would have more impact in ascending order — you can change the flow. Choose an option from the Cell Fill Order drop-down menu (the default is Left to Right, Top Down). 5 Click OK.
BOXES, LINES, AND TABLES • If you do not check Include Formats in the Table Link dialog box when you first import an Excel table, the table's Excel formatting is discarded. If you later update the table, QuarkXPress attempts to preserve any local formatting you have applied to the table in QuarkXPress. To import an Excel table and maintain the link in QuarkXPress: 1 Using the Tables tool, drag to draw a table of approximately the dimensions you need.
BOXES, LINES, AND TABLES data in an Excel worksheet and copy the selected data. Then simply switch to QuarkXPress and choose Edit > Paste. QuarkXPress creates a table appropriate to the data and inserts the text. Importing Excel charts If you have charts or pictures created using Insert > Chart or Insert > Picture in Excel that you want to use in a QuarkXPress layout, you can import those charts or pictures the same way you import other pictures.
BOXES, LINES, AND TABLES • To select text in various rows and columns, use the options in the Select submenu of the Table menu. Options include Cell, Row, Odd Rows, Even Rows, Column, Odd Columns, Even Columns, All Cells, Header Rows, Footer Rows, and Body Rows. The Select commands in the Table menu are helpful for applying different formatting to alternating rows or columns.
BOXES, LINES, AND TABLES • For an individual gridline, click the gridline with the Text Content tool . • For multiple gridlines, Shift+click each gridline. • For the entire table, all horizontal gridlines, or all vertical gridlines, select the table with the Item tool . Then you can specify a selection in the Modify dialog box. • Choose an option from the Select submenu of the Table menu: Horizontal Grids, Vertical Grids, Border, or All Grids.
BOXES, LINES, AND TABLES or left of where you want to add a column. Then, choose Table > Insert > Row or Table > Insert > Column. To select rows or columns to delete, drag the arrow pointer over a table edge and then Shift+click the arrow pointer, or use the commands in the Select submenu of the Table menu (such as Odd Rows). Then, choose Table > Delete > Row or Table > Delete > Column.
BOXES, LINES, AND TABLES Breaking a table manually One way to continue a table in another location is to specify a table break. The table break is the maximum size the table can reach before it splits into two linked tables. In continued tables, any changes to a table, such as inserted columns, are reflected throughout the table. To manually create a continued instance of a table: 1 Choose Table > Table Break to display the Table Break dialog box.
BOXES, LINES, AND TABLES To sever the links between continued tables, select any instance of the continued table and choose Table > Make Separate Tables. Adding header and footer rows to tables You can specify that header and footer rows repeat automatically in continued instances of tables. Even better, header and footer rows are automatically synchronized, so any changes in the text are reflected throughout all instances of a continued table.
TEXT AND TYPOGRAPHY Text and typography Text is an integral part of nearly every publication. QuarkXPress lets you create and edit text directly in your publications or import text from most popular word processing applications. In addition to the standard text formatting and editing features, QuarkXPress includes such features as finding and changing text and its attributes, spell checking, custom spelling dictionaries, and a font usage utility for making project-wide changes to text formatting.
TEXT AND TYPOGRAPHY • Select the Text Content tool , place the text insertion point where you want text to be inserted, and then choose File > Import. Check Convert Quotes option to convert double hyphens to em dashes and convert foot or inch marks to typesetter's apostrophes and quotation marks. Check Include Style Sheets to import style sheets from a Microsoft Word or WordPerfect file or convert "XPress Tags" to formatted text. • Drag a text file from the file system onto a text box.
TEXT AND TYPOGRAPHY WordPerfect filter The WordPerfect Filter allows documents to be imported from WordPerfect 3.0 and 3.1 (Mac OS) and WordPerfect 5.x and 6.x (Windows). The WordPerfect Filter also lets you save text in WordPerfect 6.0 format. WordPerfect 3.1 for Mac OS can read WordPerfect 6.0 for Windows documents, so there is no WordPerfect 3.1 for Mac OS export option. Importing and exporting text with Unicode options You can specify an encoding type when importing text and exporting text.
TEXT AND TYPOGRAPHY Use the Find/Change dialog box to search for and replace text. To search and replace based on formatting attributes, uncheck Ignore Attributes. Checking spelling To check spelling, choose an option from the Utilities > Check Spelling submenu. The Check Spelling palette displays. A GUIDE TO QUARKXPRESS 8.
TEXT AND TYPOGRAPHY Check Spelling palette To change the scope of the spell check, choose an option from the Check drop-down menu. The options are Word, Selection, End Of Story, Story, or Layout. If you choose Layout, the spell check skips applied master page items and then checks the master page(s) after checking spelling on all layout pages. To check spelling in locked text boxes, cells, and paths, check Search Locked Content. Spell checking always starts from the text insertion point.
TEXT AND TYPOGRAPHY Auxiliary dictionaries To prevent a word from being flagged by the spell checker, create an auxiliary dictionary and add the word to that auxiliary dictionary. To create an auxiliary dictionary, choose Utilities > Auxiliary Dictionary, enter a name, and then click New. To add words to an auxiliary dictionary, choose Utilities > Edit Auxiliary. Only one auxiliary dictionary at a time can be open for use with an article.
TEXT AND TYPOGRAPHY • Choose Style > Size and choose a point size from the submenu. • Click the arrow next to the current font size to display a list of point sizes, then either choose a size from the list or enter a new point size. • Use one of the keyboard commands below.
TEXT AND TYPOGRAPHY palette, the Glyphs palette, the Character Attributes dialog box, the Style > Type Style submenu, the Edit Character Style Sheet dialog box, the Change To area of the Find/Change palette, the Fonts pane of the Usage dialog box (Utilities menu), the Replace Font dialog box accessible from the Usage dialog box, and the Character Attributes tab of the Rubi dialog box.
TEXT AND TYPOGRAPHY Applying baseline shift You can place characters above or below their baseline without affecting paragraph spacing. A positive value raises the text; a negative value lowers the text. To apply baseline shift to selected text, do one of the following things: • Choose Style > Baseline Shift, enter a value in the Baseline Shift field, and then click OK. • Use one of the keyboard commands below.
TEXT AND TYPOGRAPHY Use the Edit Font Set dialog box to configure a font set. For each type in a font set, you can control the following: • Font: Specify a font for each type of character group. • Relative Size: Specify the relative size of each font based on the font size used in the layout. For example, if the font size in your layout is 12 points, and you specify a relative setting of 200%, the font displays at 24 points. • Baseline Shift: Specify a value to raise or lower the font from its baseline.
TEXT AND TYPOGRAPHY 3 If you want to change the character spacing, enter a value in the Track/Sending Amount field. 4 Click OK. Aligning characters on a line The Character Alignment feature gives you several options for aligning small characters in a line of text to the largest character in a line of text. You can align characters based on their baselines, their em boxes, or their ICF boxes. Em boxes are the bounding boxes of characters.
TEXT AND TYPOGRAPHY • Embox Centered: Aligns small characters with the center of the em box of the largest character. • Embox Right: Aligns small characters with the right edge of the em box of the largest character in a line of vertical text. • Embox Left: Aligns small characters with the left edge of the em box of the largest character in a line of vertical text. • Roman Baseline: Aligns small characters with the baseline of the largest character.
TEXT AND TYPOGRAPHY Examples of vertical alignment Applying multiple character attributes You can view and edit all character attributes at one time using the Character Attributes dialog box (Style > Character). Blank fields and gray check boxes in the Character Attributes dialog box indicate that multiple styles are applied to selected text. For example, if the Font field is blank, then more than one font is applied to the selected text.
TEXT AND TYPOGRAPHY Use the Character Attributes dialog box to format text. Applying paragraph attributes Paragraph attributes are formatting options that apply to a paragraph as a whole. They include alignment, indents, leading, and tab settings. To apply attributes to selected paragraphs, use the Paragraph Attributes dialog box (Style > Formats) or the Measurements palette. You can copy any applied paragraph formats from one paragraph to other paragraphs in the same box or text chain.
TEXT AND TYPOGRAPHY • Click an alignment icon in the Classic tab or the Paragraph Attributes tab of the Measurements palette. • Use one of the keyboard commands below.
TEXT AND TYPOGRAPHY character. (The Indent Here character is an invisible character; to view invisible characters, choose View > Show Invisibles (Command+I/Ctrl+I.) Alignment and indentations are both measured from the Text Inset specified in the Text tab of the Modify dialog box (Item menu). The Text Inset value affects the four sides of a text box; it does not affect the inner columns of a text box.
TEXT AND TYPOGRAPHY • Decrease .1 pt: Ctrl+Alt+Shift+: • Increase 1 pt: Ctrl+Shift+" • Increase .1 pt: Ctrl+Alt+Shift+" Controlling space before and after paragraphs Space Before and Space After controls let you specify the amount of space before and after selected paragraphs. To set the space before and after selected paragraphs, do one of the following things: • Choose Style > Formats, then enter values in the Space Before or Space After fields.
TEXT AND TYPOGRAPHY will flow to the top of the next column or page. Alternatively, you can specify the number of lines that must be left at the bottom of a column or box, and at the top of the following column or box, when a paragraph is broken. Using the Keep with Next ¶ feature, you can keep a paragraph together with the paragraph that follows it. This lets you keep a subhead together with the paragraph that follows it, or keep other lines of text that logically go together from being separated.
TEXT AND TYPOGRAPHY Kerning manually To apply kerning between two characters, do one of the following things: • Choose Style > Kern and enter a value in the Kern Amount field. Click OK. • Use the Kern Amount controls in the Measurements palette. • Use one of the keyboard commands below.
TEXT AND TYPOGRAPHY The Edit Hyphenation & Justification dialog box • Auto Hyphenation: Specify whether automatic hyphenation is allowed. • Smallest Word: Specify the minimum number of characters a word must contain to allow hyphenation. • Minimum Before: Specify the minimum number of characters before a hyphen. • Minimum After: Specify the minimum number of characters after a hyphen. • Break Capitalized Words: Specify whether hyphenation of capitalized words is allowed.
TEXT AND TYPOGRAPHY • R Space: Specify the amount of space between words containing Roman characters in justified paragraphs. Specify the optimum amount of space between words containing Roman characters in all paragraphs, regardless of their alignment. • EA Punct: Specify the minimum and maximum amount of space between East Asian punctuation characters in justified paragraphs. Specify the optimum amount of space between East Asian punctuation characters in all paragraphs, regardless of their alignment.
TEXT AND TYPOGRAPHY Controlling tracking Tracking lets you adjust the space between selected characters and words for copyfitting and typographic effects. Tracking values are expressed as 1/200 of an em space. A positive tracking value increases the space to the right of each character; a negative value decreases it. Tracking is commonly used for copyfitting. However, too much tracking can interfere with design and readability.
TEXT AND TYPOGRAPHY Sending Sending lets you fix the distance between the left edges of successive character bounding boxes in horizontal text, or the top edges of successive character bounding boxes in vertical text. You can apply sending by selecting text and entering an explicit measurement (such as 2mm or 8q) in the Track Amount field in the Classic or Character Attributes tab of the Measurements palette.
TEXT AND TYPOGRAPHY Use the Style Sheets dialog box to create, edit, and delete style sheets. To create a paragraph style sheet, choose Paragraph from the New drop-down button. The Edit Paragraph Style Sheet dialog box displays. Use the controls in this dialog box to configure the attributes of the style sheet. Use the Edit Paragraph Style Sheet dialog box to configure a paragraph style sheet. A GUIDE TO QUARKXPRESS 8.
TEXT AND TYPOGRAPHY First, configure the controls in the General tab: • Name: Enter a name in this field, or the application will use a default "New Style Sheet" name. • Keyboard Equivalent: To define a keyboard command for the style sheet, enter one in the Keyboard Equivalent field. You can enter any combination of Command, Option, Shift, or Control/Ctrl or Ctrl+Alt, along with a function or keypad key.
TEXT AND TYPOGRAPHY To update both the paragraph style sheet and the character style sheet applied to text so that they reflect local formatting, choose Style > Update Style Sheet > Both. Creating and editing character style sheets A character style sheet is a named package of character attributes. You can apply all of a character style sheet's formatting attributes to text by simply applying the style sheet to the text.
TEXT AND TYPOGRAPHY Next, choose character attributes from the lower section of the Edit Character Style Sheet dialog box. When you're done, click OK to return to the Style Sheets dialog box, then click Save to save the style sheet. After you save a character style sheet, it is listed in the Character Style Sheet submenu (Style menu) and also in the Style Sheets palette.
TEXT AND TYPOGRAPHY bottom of each page. Locking paragraphs to the baseline grid let you align baselines from column to column and from box to box, across a page and across spreads. In QuarkXPress 8.0, the Baseline Grid feature has been replaced by the Design Grid feature. For more information, see "Working with design grids.
TEXT AND TYPOGRAPHY Controlling font usage To view and replace fonts, display the Fonts pane of the Usage dialog box (Utilities menu). This pane lists all fonts used in the active project. To replace every occurrence of a font, select the font name, click Replace, and choose a replacement font. If a font is listed in the Fonts tab (Utilities > Usage) as [Name of Font] preceded by a negative number, the system you are using does not have that font installed.
TEXT AND TYPOGRAPHY Runaround is a great way to make a page visually distinctive. Running text around all sides of an item To run text around all sides of an item, select a text box with either the Text Content tool or the Item tool , display the Text tab of the Modify dialog box (Item menu), and then check Run Text Around All Sides. Whether text runs around three sides or all sides of an item is determined by the text box, and not by the items that obstruct the text.
TEXT AND TYPOGRAPHY • Choose Item to run text around an active text box. If the text box is rectangular, enter values in the Top, Left, Bottom, and Right fields to outset or inset the runaround area. If the text box is not rectangular, a single Outset field is provided. Running text around pictures Image editing applications can embed paths and alpha channels in an image. A path is a smooth Bézier shape, whereas an alpha channel is usually a grayscale image.
TEXT AND TYPOGRAPHY Runaround tab of Picture dialog box, showing runaround preview Fine-tuning a runaround path When you choose Auto Image, Embedded Path, Alpha Channel, Non-White Areas, or Same As Clipping from the Type drop-down menu (Style > Picture > Runaround), the following fields let you manipulate the runaround path: 1 Outset changes the size of the runaround path.
TEXT AND TYPOGRAPHY You can also change the types of the runaround path's points and segments with the controls in the Measurements palette. To change a point from one type to another, use one of the following three buttons: • Symmetrical Point : A symmetrical point connects two curved lines to form a continuous curve. The result is similar to a smooth point, but the curve handles always rest on a straight line through the point and are always equidistant from the point.
TEXT AND TYPOGRAPHY To apply drop caps to a selected paragraph, display the Formats tab of the Paragraph Attributes dialog box and check Drop Caps. To specify how many characters to use as drop caps, enter a value from 1 to 127 in the Character Count field. To specify the number of lines the characters are dropped, enter a value from 2 to 16 in the Line Count field. Drop caps are a great way to make text visually distinctive. Drop caps are measured by percentage rather than by points.
TEXT AND TYPOGRAPHY Cutting, copying, pasting, and deleting anchored boxes and lines To cut or copy an anchored item, select the item as you would any text character and choose Edit > Cut or Edit > Copy. To paste the anchored item elsewhere, place the Text Insertion bar in a different location and choose Edit > Paste. To delete an anchored item, select the item or insert the Text Insertion bar after it, and press Delete/Backspace.
TEXT AND TYPOGRAPHY paragraph style sheets, click the arrow next to OpenType to display the styles, and then use the check boxes to apply styles. A check box that is unavailable or a drop-down menu option in brackets indicates an OpenType style that the current font does not support. OpenType styles available in the Character Attributes dialog box OpenType styles include the following: • Standard Ligatures: Apply ligatures that are designed to enhance readability and are in standard use.
TEXT AND TYPOGRAPHY • Italics: Apply italic glyphs. • Fractions: Apply slashed fraction glyphs. • Swashes: Apply calligraphic glyphs. • Ordinals: Apply ordinal number glyphs. • Titling Alternates: Apply capital letter glyphs designed for titles at larger point sizes. • Contextual Alternates: Apply alternate glyph variations based on contextual juxtapositions of text. • Localized Forms: Replace default forms of glyphs with localized forms. • H\V Kana Alternates: Apply specially designed horizontal or vertic
TEXT AND TYPOGRAPHY • To apply ligatures to selected text using the legacy method, check Enable Ligatures on the Character tab of the Measurements palette (Window menu) or check Ligatures in the Character Attributes dialog box (Style > Character). • To apply ligatures to selected text using the OpenType method, select text that uses an OpenType and then choose Standard Ligatures from the OpenType menu on the Classic or Character tab of the Measurements palette (Window menu).
TEXT AND TYPOGRAPHY The Glyphs palette makes it easy to work with large character sets and professional-quality fonts. To view the glyphs in a font, display the Glyphs palette (Window menu) and choose a font from the Font menu in the upper-left corner.
TEXT AND TYPOGRAPHY Displaying invisible characters The Invisibles option (View menu) is always helpful when editing text or fine-tuning typography because it allows you to see common "invisible characters" such as spaces, tabs, and paragraph returns. Inserting special characters There are all kinds of special characters for typographic and formatting purposes. You can enter such special characters using keyboard commands or choose them from the Utilities > Insert Character submenu.
TEXT AND TYPOGRAPHY the Hiragino font to that character. If the application cannot find an active font that contains the character, the character still displays as a box or symbol. Font Fallback is implemented as an application preference, meaning that the feature is either on or off for your copy of the program. The feature is on by default, but if you need to turn it off, uncheck Font Fallback in the Font Fallback pane of the Preferences dialog box (QuarkXPress/Edit > Preferences).
TEXT AND TYPOGRAPHY If you need to change, delete, or share font mapping rules, choose Utilities > Font Mapping. You can use the Fonts pane (QuarkXPress/Edit > Preferences) to specify a default replacement font and to control whether the Missing Fonts alert displays when you open a project with missing fonts. For more information, see "Preferences — Application — Fonts.
TEXT AND TYPOGRAPHY In the vertical story direction, a line in a design grid includes a leftline, a baseline, a centerline, a rightline, and a full cell box. Master page grids and text box grids There are two kinds of default design grids: Master page grids and text box grids. Every page and every text box has a design grid associated with it. You can hide or show design grids for an entire layout by choosing View > Page Grids or View > Text Box Grids.
TEXT AND TYPOGRAPHY A text box with its text box grid displayed, with the baseline and full cell boxes showing. For more information, see "Using a master page grid." To use the baseline grid feature as it existed in QuarkXPress and QuarkCopyDesk 7.x and earlier, show the baseline and hide the other grid lines. Grid styles A grid style is a named package of settings that describe a grid — like a style sheet for a design grid.
TEXT AND TYPOGRAPHY Use the Master Guides & Grid dialog box to control master page grids. • Under Margin Guides, use the Top, Bottom, Left, and Right fields to specify margin placement relative to the top, bottom, left, and right edges of the page. To synchronize the values in the Top and Bottom or Left and Right fields, click the chain icon next to the fields. • Under Column Guides, enter a value in the Columns field to specify the number of columns on the master page.
TEXT AND TYPOGRAPHY Configuring a text box grid To configure a text box grid, Control+click/right-click the text box and choose Grid Settings. The Grid Settings dialog box displays. Grid Settings dialog box • To control the placement and spacing of the grid, use the controls in the Text Settings tab. For more information, see "Design Grids: Text Settings tab." • To control the alignment of cells, use the controls in the Cell Alignment tab. For more information, see "Design grids: Cell Alignment tab.
TEXT AND TYPOGRAPHY Text Settings tab of the Grid Settings dialog box • Font Size: Enter a size to determine the height of each line in a design grid. This value also determines the full cell height and width. • Vertical Scaling: Enter a percentage value to adjust the height of each line in a design grid, based on the font size. • Font Scaling: Choose Horizontal or Vertical and enter a percentage of the font size in the field. If you choose Horizontal, this value determines the full cell width.
TEXT AND TYPOGRAPHY • Baseline Position: Choose an option in this area to specify positioning for the baseline in the design grid. To specify the offset origin, click Place at, choose Topline, Center (Up), Center (Down), or Bottomline in the from the drop-down menu, and then enter a percentage value in the field to specify the baseline position relative to the topline, centerline, or bottomline. To read the offset origin from a font, click Read From Font and then select a font from the drop-down menu.
TEXT AND TYPOGRAPHY Use the Adjust Lines Within Margins dialog box to adjust grid settings for a master page. • Enter values in the Cells per line and Lines per page fields to change the number of cells and lines on a page. When you click Adjust Margins, changes to the Cells per line and Lines per page fields affect the Content Height and Content Width values. When you click Adjust Spacing, changes to the Cells per line and Lines per page fields affect the Leading and Sending values.
TEXT AND TYPOGRAPHY • Click Adjust Spacing to adjust the Cells per line and Lines per page values based on your changes to the Line Space and Character Space fields. The Leading and Sending values update according to your changes. • Open Other Adjustments to access the Font Size, Offset, and Horizontal/Vertical scale controls. Changes to these values increase or decrease the Cells per line and Lines per page values.
TEXT AND TYPOGRAPHY align perfectly, the increment bar displays 0. If the grid increments do not align perfectly with the box, an estimate of the fraction displays in the increment bar. • The Characters in Box field displays the number of characters that can fit in the active text box, based on the values in the Adjust Lines Within Box dialog box. This field is not editable.
TEXT AND TYPOGRAPHY • Check Show to display each type of grid line when the grid is displayed. • Click the Color box to specify a color for each grid line. • Choose a width from the Width drop-down menu. • Choose a style from the Syle drop-down menu. • Choose a cell shape from the Shape drop-down menu. • Master Guides & Grid dialog box only: To specify the master page grid boundaries, choose Within Margins, To Page, or Pasteboard from the Show Grid drop-down menu.
TEXT AND TYPOGRAPHY Select a grid style, style sheet, or master page in the Load Settings dialog box. 2 Choose All, Grid Styles, Master Pages, or Paragraph Style Sheets from the Show drop-down menu. 3 Select an existing grid style, style sheet, or master page from the list, and then click OK. The specifications in the grid style, style sheet, or master page you load are displayed in the Master Guides & Grid, Grid Settings, or Edit Grid Style dialog box.
TEXT AND TYPOGRAPHY Grid style with "Body Copy" style sheet loaded If you load a style sheet for a grid style, you can specify that future changes to the style sheet update the grid style automatically by checking Link to Paragraph Style Sheet
