2021

DOCUMENT CONSTRUCTION
To include the entire book, make sure no chapters are selected. To choose one 2.
chapter, click it. To select consecutive chapters, press Shift while you click them.
To select nonconsecutive chapters, press Command/Ctrl while you click them.
Next to the Export as PDF button is the Single File check box : 3.
Check the check box to generate a single PDF for all or selected chapters. •
You will be prompted to enter a file name for the PDF.
Leave the check box unchecked to generate multiple PDFs per chapter. You •
will be prompted to enter a file name for the PDF and the first chapter is
exported with the given name and subsequent chapters use the same name
with the suffix _002, _003 etc.
Click the Export as PDF button in the Book palette to display the Export as 4.
PDF dialog box.
To print all the pages in all the selected chapters, choose All from the Pages 5.
drop-down menu.
Choose an option from the PDF Style drop-down menu. All the pages or 6.
chapters will print with these settings.
Check the Open PDF after Export check box to open the PDF after the file has 7.
been exported.
Click Options to specify the other PDF output options. 8.
Click OK. QuarkXPress will open all the chapters, produce the PDF, and then 9.
close each chapter. If a chapter is missing or in use by someone else, then the
PDF will not be created.
In fields that require you to enter page numbers (for example, the Export as PDF 
dialog box), you must enter the complete page number, including any prefix, or an
absolute page number. An absolute page number is a page’s actual position relative
to the first page of a document, regardless of the way in which the document is
sectioned. To specify an absolute page number in a dialog box, precede the number
you enter with a plus (+) sign. For example, to display the first page in a document,
enter “+1.”
Creating indexes and tables of contents for books
QuarkXPress lets you generate an index and a table of contents for an entire book.
These functions are accomplished through the lists and indexing features rather
than through the Book palette. However, all the chapters in a book must be
Available to generate a complete list or index.
Indexes for books
Creating an index involves using the Index palette (View menu) to tag text as an
index entry. You specify punctuation for the index in the Index Preferences dialog
box (QuarkXPress/Edit > Preferences > Index). When a book is complete, you
generate the index using the Build Index dialog box (Utilities menu).
426 | A GUIDE TO QUARKXPRESS 2021