2021

DOCUMENT CONSTRUCTION
Working with books
Multiple-document publications can be challenging to manage. Page numbers need
to be consecutive, colors and style sheets to be synchronized. Books help you meet
this challenge.
Books are QuarkXPress files that display as windows containing links to individual
layouts from single or multiple projects, called chapters. Once chapters are added to
a book, you can open, close, and track chapters through the Book palette.
QuarkXPress lets you synchronize style sheets and other specifications used in the
chapters of a book, print chapters from the Book palette, and automatically update
page numbers across chapters. You can also export to multiple PDFs (per chapter) or
export all chapters to a single PDF from the Book palette.
You can open only one book at a time. While QuarkXPress is running, it remembers
recent opened books so that you can switch to/open another book from the palette
history. Books can be opened by more than one user at the same time, so members
of a workgroup can access different chapters. Books stay open until you close them
or until you quit QuarkXPress. Changes made to books are saved when you close
the Book palette or quit QuarkXPress.
Changes to books (such as adding or reordering chapters) are saved automatically
when you close books, or when you quit QuarkXPress. When you open and edit
chapters, the chapter documents need to be saved the same way as any standalone
QuarkXPress project, by using the Save command (File menu).
As members of a workgroup make changes to a book — for example, opening or 
reordering chapters in a book — the book is updated to reflect the changes. Only
the first user to open a book can make changes to the book. All other users can open
the book in read-only mode. A user can open chapters of the book that have not yet
been opened by other members, make changes and save. The other users will see
the modified state.
Creating books
In QuarkXPress, a book is a collection of documents (chapters). You can create a
new book at any time. To create a new book:
Choose File > New > Book. 1.
Use the controls in the dialog box to specify a location for the new book file. 2.
Enter a name for the book in the Book Name/File name field. 3.
Click Create. The new book displays as a window in front of all open 4.
documents.
When a book is created a Job Jacket XML file with the same name is also created in 
the same location. This Job Jacket file is automatically attached to the QuarkXPress
project when it is added to the book. When the book is copied to another location,
this Job Jacket XML file must also be copied to the new location.
If you store book files in a shared location, multiple users can open books and edit 
chapters. To use the Book feature in a multi-user environment, all users must have
the same path from their computers to the book; therefore, the book must be stored
420 | A GUIDE TO QUARKXPRESS 2021