2021

DOCUMENT CONSTRUCTION
Cross-Ref style specifies the style sheet to be used for a cross-reference. This •
style sheet is applied only to “See,” “See also,” and “See herein.”
Between Entries specifies the words or punctuation used between entry •
levels in a run-in index (usually a semicolon or period). A run-in index lists
the entries and sub-entries of an index entry in a paragraph rather than with
nested tabs. For example, “QuarkXPress: xii, 16–17, 19; Printing from: 62–
64; Typesetting in: 32, 34” uses a semicolon between entries.
In a nested index, the Between Entries characters are used as the ending
punctuation for each paragraph.
Click OK. 3.
The completed index consists of formatted text, not of dynamic links to indexed 
text. If you continue to edit text or the Entries list, you need to rebuild the index.
You can enter up to 72 characters in any of the Separation Characters fields. You 
can also use certain “XPress Tags” in the Separation Characters fields. For example,
if you enter \t in the Following Entry field, when you build your index, a default
tab will automatically be inserted after your entry.
Building an index
Use the Build Index dialog box to create an index from the contents of the Index
palette.
When you build an index, QuarkXPress compiles the list, formats it according to
your specifications, and flows it into pages based on the master page you choose.
Index preferences are document-specific when set with a document open.
Before building the index, create a master page with an automatic text box for your
index. Next, create paragraph style sheets for the section heads and all the levels
used in your index. Normally, the levels are distinguished by varying indentations.
To build an index:
Choose Utilities > Build Index or display the context menu for the Index 1.
palette and choose Build Index.
Click Nested or Run-in for the Format. If your index is organized with more 2.
than two levels of information, you should create a nested index. If you decide
to create a run-in index, all levels of information for any entry will be listed in
the same paragraph with no hierarchy.
Check Replace Existing Index to overwrite the existing index. 3.
To add headings to each alphabetical section in the index, check Add Letter 4.
Headings and choose a style sheet from the drop-down menu.
Choose a Master Page for the index (only master pages with automatic text 5.
boxes are listed). QuarkXPress automatically adds the necessary pages to the end
of the document to contain the index. If you specify a facing-page master page,
a right-facing page is added first.
Choose style sheets for each level of the index from the Level Styles drop-down 6.
menus. If you clicked Run-in for the Format, only the First Level drop-down
menu is available (because all the levels are flowed into the same paragraph).
418 | A GUIDE TO QUARKXPRESS 2021