2021

DOCUMENT CONSTRUCTION
Pressing Option/Alt changes the Add All button to Add All Reversed . Clicking
the Add All Reversed button will add all occurrences of the selected text to the
Entries list in reverse order.
Creating a second-, third-, or fourth-level index entry
In a nested index, second-level, third-level, and fourth-level entries are positioned
under first-level entries in the new paragraph. In a run-in index, second-level entries
follow first-level entries in the same paragraph.
Place the Text Insertion bar at the beginning of the range of text you want to 1.
index.
Use the Text, Sort As, Style, and Scope controls as you would to create a first-2.
level index entry.
Click next to an entry in the left column of the Entries list to specify that entry 3.
as the higher-level entry that the second-, third-, or fourth-level entry will go
under.
Second-, third-, and fourth-level entries are indented if the paragraph style 
sheet used in the built index has a left indent value.
Choose Second Level, Third Level, or Fourth Level from the Level drop-down 4.
menu.
The arrow location determines which Level options are available. The
Second Level option is available when the arrow is next to a first- or second-
level entry, the Third Level option is available when the arrow is next to a
first-, second-, or third-level entry, and the Fourth Level option is available
when the arrow is next to a first-, second-, third-, or fourth-level entry.
Click the Add button . The new index entry is alphabetized and indented 5.
under the appropriate entry.
Choose Suppress Page # in the Scope drop-down menu when an index entry will 
be used as a heading for more levels of information. For example, if you were
creating a cookbook, you might create an entry for “Cake,” suppress its page
number, and then list different types of cakes, such as “chocolate” or “lemon,” as
second- or third-level entries.
Creating cross-references
In addition to listing page numbers for index entries, you can also refer readers to
other topics. For example, in a reference to “Typography,” you might list “See also
Fonts.” To do this, you create cross-references. You can create a cross-reference to an
existing entry in the index, or you can add a new entry specifically for the cross-
reference. Use the Index palette (View > Show Index) to create cross-references.
Creating a cross-reference for a new index entry
To create a cross-reference for a new index entry:
Place the Text Insertion bar anywhere in text (it doesn’t matter where you place 1.
it because page numbers will not be listed for this entry).
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