2021

DOCUMENT CONSTRUCTION
Working with lists
The Lists feature lets you collect the text of paragraphs that have specific character
or paragraph style sheets applied to them. Although the Lists feature is most often
used for creating a table of contents, you can also use it to create a list of figures or
pictures used in a publication.
Preparing for lists
Before you create a list, you must create and apply style sheets in your document.
Begin by creating style sheets to be used in a table of contents, such as “Chapter
Name,” “Section Name,” and “Body Text.” Then create another paragraph style
sheet for the formatted table of contents.
Including style sheets in a list
The first step in creating a list is to decide what style sheets you want to include in
the list. To create a table of contents, you might include chapter and section style
sheets in your list, since a table of contents generally lists chapter titles and their
respective page numbers. You can include paragraph and character style sheets in
lists.
Specifying levels in a list
You will also need to decide how the different levels in the paragraph style sheets
will be defined before generating a list. You might want chapter headings to be at
the first level and subjects within a chapter to be at the second level. For example, if
you are writing a manual about an application, and a chapter in the manual is titled
“File Menu,” you might want the chapter heading “File Menu” to be the first level
on your list. The “New,” “Open,” “Close,” and “Save” items (subheadings in the
“File Menu” chapter) could be at the second level. Making decisions such as these
beforehand will simplify the process of generating a list.
Creating a list
Once you have created and applied the style sheets in your document and have
decided which ones will be included in your list, you are ready to start creating your
list. Choose Edit > Lists and click New to display the Edit List dialog box and enter
a name in the Name field.
The Available Styles list displays all of the style sheets in the active project. Select
each style sheet you want to use in the list and click Add to add it to the Styles in
List list. For example, if you want to include all headings that use the “Heading 1”
and “Heading 2” style sheets in a TOC, add these two style sheets to the Styles in
List list.
Once you’ve indicated which style sheets should determine what goes into the
TOC, you can specify how the TOC should be formatted. For each style in the Styles
in List list, choose a Level, a Numbering option, and a Format As style sheet:
Level determines how the contents of the list are indented on the Lists palette •
(higher levels are indented further).
410 | A GUIDE TO QUARKXPRESS 2021