2020

DOCUMENT CONSTRUCTION
In fields that require you to enter page numbers (for example, the Export as PDF 
dialog box), you must enter the complete page number, including any prefix, or an
absolute page number. An absolute page number is a page’s actual position relative
to the first page of a document, regardless of the way in which the document is
sectioned. To specify an absolute page number in a dialog box, precede the number
you enter with a plus (+) sign. For example, to display the first page in a document,
enter “+1.”
Creating indexes and tables of contents for books
QuarkXPress lets you generate an index and a table of contents for an entire book.
These functions are accomplished through the lists and indexing features rather
than through the Book palette. However, all the chapters in a book must be
Available to generate a complete list or index.
Indexes for books
Creating an index involves using the Index palette (View menu) to tag text as an
index entry. You specify punctuation for the index in the Index Preferences dialog
box (QuarkXPress/Edit > Preferences > Index). When a book is complete, you
generate the index using the Build Index dialog box (Utilities menu).
Lists for books
In QuarkXPress, a list is a compilation of text that is styled with specific paragraph
style sheets. For example, you can take all the text in your “Chapter Name” style
sheet and all the text in your “Section Head” style sheet and compile a table of
contents with two levels. Lists are not limited to tables of contents — for example,
you can create a list of illustrations from the style sheets used on captions.
Generating lists involves the Lists dialog box (Edit menu) and the Lists palette
(View menu).
Working with libraries
Libraries are convenient for storing frequently used page items such as logos,
publication mastheads, legal text, and photographs. You can store up to 2,000
entries in an individual library. A library entry can be a text box, text path, picture
box, line, multiple-selected items, or a group. To move entries in and out of
libraries, you simply drag them or cut/copy and paste them.
Libraries are good for storing items that may be needed at any time in a layout. For
example, corporate logos, legal information, commonly used pictures and text,
chart formats, and clip art are all good candidates for library entries. Items with
hard-to-remember formatting can also be saved in a library.
Use the Library palette’s scroll bar to scroll vertically through library entries. Drag
the resize box in the lower-right corner of a Library palette to resize it. You can
expand a Library palette by clicking its zoom box. Click the zoom box again to
return to the previous display.
A GUIDE TO QUARKXPRESS 2020 | 409