2020

DOCUMENT CONSTRUCTION
Windows only: To search for the “PB “characters, enter them (including the space) in
the Find what field of the Find/Change dialog box (Edit menu), and then see if
you can solve the problem in the document or simply remove the characters from
the built index.
Editing and rebuilding the index
To solve issues with the punctuation, the index entries, or the organization of the
index, go back to the Index palette, the Index Preferences dialog box
(QuarkXPress/Edit > Preferences > Index), or the Build Index dialog box
(Utilities menu). Make the necessary changes, and rebuild the index.
Updating the index
If you edit an indexed document after you build the index, you should build the
index again. Because QuarkXPress will not update the index text automatically, you
should build your final index only when you are fairly certain the document is
final.
Applying local formatting to the index
When you have an index you are happy with — and are almost certain the
publication will not change — you can often still improve your index with local
formatting. For example, if you only have one entry each under the headings “W,”
“X,” “Y,” and “Z,” you might combine them into a single heading for “W–Z.” Or
you might want to use the Find/Change dialog box (Edit menu) to apply type
styles to certain words. Remember that the changes will not be reflected in future
versions of the index if you decide to delete or change entries at this stage.
Working with books
Multiple-document publications can be challenging to manage. Page numbers need
to be consecutive, colors and style sheets to be synchronized. Books help you meet
this challenge.
Books are QuarkXPress files that display as windows containing links to individual
layouts from single or multiple projects, called chapters. Once chapters are added to
a book, you can open, close, and track chapters through the Book palette.
QuarkXPress lets you synchronize style sheets and other specifications used in the
chapters of a book, print chapters from the Book palette, and automatically update
page numbers across chapters. You can also export to multiple PDFs (per chapter) or
export all chapters to a single PDF from the Book palette.
You can open only one book at a time. While QuarkXPress is running, it remembers
recent opened books so that you can switch to/open another book from the palette
history. Books can be opened by more than one user at the same time, so members
of a workgroup can access different chapters. Books stay open until you close them
or until you quit QuarkXPress. Changes made to books are saved when you close
the Book palette or quit QuarkXPress.
Changes to books (such as adding or reordering chapters) are saved automatically
when you close books, or when you quit QuarkXPress. When you open and edit
402 | A GUIDE TO QUARKXPRESS 2020