2020

DOCUMENT CONSTRUCTION
When you build an index, QuarkXPress compiles the list, formats it according to
your specifications, and flows it into pages based on the master page you choose.
Index preferences are document-specific when set with a document open.
Before building the index, create a master page with an automatic text box for your
index. Next, create paragraph style sheets for the section heads and all the levels
used in your index. Normally, the levels are distinguished by varying indentations.
To build an index:
Choose Utilities > Build Index or display the context menu for the Index
1.
palette and choose Build Index.
Click Nested or Run-in for the Format. If your index is organized with more
2.
than two levels of information, you should create a nested index. If you decide
to create a run-in index, all levels of information for any entry will be listed in
the same paragraph with no hierarchy.
Check Replace Existing Index to overwrite the existing index.
3.
To add headings to each alphabetical section in the index, check Add Letter 4.
Headings and choose a style sheet from the drop-down menu.
Choose a Master Page for the index (only master pages with automatic text
5.
boxes are listed). QuarkXPress automatically adds the necessary pages to the end
of the document to contain the index. If you specify a facing-page master page,
a right-facing page is added first.
Choose style sheets for each level of the index from the Level Styles drop-down
6.
menus. If you clicked Run-in for the Format, only the First Level drop-down
menu is available (because all the levels are flowed into the same paragraph).
Click OK to close the Build Index dialog box and create the index.
7.
If you need to compare two versions of an index, uncheck Replace Existing Index 
in the Build Index dialog box (Utilities menu).
Editing final indexes
After you build an index, you need to look it over closely. Check that the index is
thorough, the cross-references are appropriate, and the levels are logical. See if you
like the punctuation and formatting. It is unlikely that you will be absolutely happy
with the first index you build. You can solve some issues by editing and rebuilding
the index, while other issues will require local formatting of the index text.
Nonprinting text in an index
If the text marked in brackets will not print because it is on the pasteboard,
obscured by another item, or overflowing its box, then a dagger character † (Mac OS
X) or the characters “PB” with a space after the B (Windows) displays next to the
entry in the index instead of a page number.
Mac OS X only: To search for the dagger character, enter Option+T in the Find what
field of the Find/Change dialog box (Edit menu), and then see if you can solve the
problem in the document or simply remove the daggers from the built index.
A GUIDE TO QUARKXPRESS 2020 | 401