2020

DOCUMENT CONSTRUCTION
Choose First Level from the Level drop-down menu. 4.
To override the default character formatting applied to a page number or cross-5.
reference, choose another character style sheet from the Style drop-down
menu. The default formatting is the character style of the entry text.
Choose an option from the Scope drop-down menu to specify the range of text
6.
the index entry covers.
Click the Add button on the Index palette; the first-level index entry is listed
7.
alphabetically in the Entries list. The indexed text is marked with brackets or a
box in the document. You can also click the Add All button to add all
occurrences of the selected text to the Entries list.
You can add an index entry by selecting the text in the document, displaying the

context menu, and selecting Add to Index. The entry will be added using the
selected levels, style, and scope. The displayed context menu is the same as the
context menu for a text box, with the exception of Add to Index.
If you select a word, add it to an index, and then try to add the selected word to the
index again (for example, under a different level), you will receive an alert: “An
index reference already exists at this location.” To index the same word more than
once, place the Text Insertion bar in the word, then enter the desired word in the
Text field. The second index entry displays a box plus brackets for the index marker.
Pressing Option/Alt changes the Add button to Add Reversed . The Add
Reversed button adds an entry to the Entries list in reverse order and adds a
comma to the entry. For example, “Elaine DeKooning” is added as “DeKooning,
Elaine” when you click the Add Reversed button. “Lila Cabot Perry” would be
added as “Perry, Lila Cabot.”
Pressing Option/Alt changes the Add All button to Add All Reversed . Clicking
the Add All Reversed button will add all occurrences of the selected text to the
Entries list in reverse order.
Creating a second-, third-, or fourth-level index entry
In a nested index, second-level, third-level, and fourth-level entries are positioned
under first-level entries in the new paragraph. In a run-in index, second-level entries
follow first-level entries in the same paragraph.
Place the Text Insertion bar at the beginning of the range of text you want to
1.
index.
Use the Text, Sort As, Style, and Scope controls as you would to create a first-
2.
level index entry.
Click next to an entry in the left column of the Entries list to specify that entry
3.
as the higher-level entry that the second-, third-, or fourth-level entry will go
under.
Second-, third-, and fourth-level entries are indented if the paragraph style
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sheet used in the built index has a left indent value.
Choose Second Level, Third Level, or Fourth Level from the Level drop-down
4.
menu.
A GUIDE TO QUARKXPRESS 2020 | 397