2019

DOCUMENT CONSTRUCTION
362 | A Guide to QuarkXPress 2019
Updating lists
The Lists palette is not automatically updated as you work. When you make
changes to text, you must update the list to be sure it is current. Clicking the
Update button in the Lists palette scans the document for list items, and rebuilds a
list in the Lists palette.
To update a list that you have already flowed into a text box, select the box, click
Update to make sure the list is up-to-date, and then click Build. The application
detects that there is already a copy of the list in the layout and displays an alert
asking if you want to Insert a new copy of the list or Replace the existing version.
To update the existing list, click Replace.
Working with indexes
In QuarkXPress, indexing is accomplished by marking words in documents as first
level, second level, third level, or fourth level index entries. You can create cross-
references and choose whether index entries cover a word, a number of paragraphs,
a text selection, or all the text until the next occurrence of a specific style sheet.
When it is time to build the index, you specify a format (nested or run-in),
punctuation, a master page, and style sheets for the various levels. QuarkXPress
then creates and styles the index for you.
Software can automate the process of typing, formatting, and updating page
numbers in an index, but a person has to decide what goes into a meaningful,
useful index. Since the process cannot be fully automated, it may take extra time to
create an index, but when your readers are able to find the information they need,
it will be time well spent.
Specifying the index marker color
When you add a word to an index, QuarkXPress tags it with brackets or a box; these
are called index markers. Index markers are displayed in a document when the
Index palette is open (Windows > Index). You can customize the color of index
markers using the Index Preferences dialog box.
Choose QuarkXPress/Edit > Preferences > Index. 1.
Click the Index Marker Color button to display a color picker. 2.
Use the sliders, arrows, fields, or color wheel to specify a color for the index 3.
markers.
Click OK to close the color picker; then click OK to close the Index Preferences 4.
dialog box.
When you index a range of text, it is marked with brackets. When you place the 
Text Insertion bar in text and enter an index entry, the location is marked with a
box.
Creating index entries
Each item in an index, whether it is one word or several, is called an entry. Each
entry is assigned a level. Levels indicate the hierarchy of the entry, from first to