2017

Applying local formatting to the index
When you have an index you are happy with — and are almost certain the publication
will not change — you can often still improve your index with local formatting. For
example, if you only have one entry each under the headings "W," "X," "Y," and "Z,"
you might combine them into a single heading for "W–Z." Or you might want to use
the Find/Change dialog box (Edit menu) to apply type styles to certain words.
Remember that the changes will not be reflected in future versions of the index if you
decide to delete or change entries at this stage.
Working with books
Multiple-document publications can be challenging to manage. Page numbers need
to be consecutive, colors and style sheets to be synchronized. Books help you meet
this challenge.
Books are QuarkXPress files that display as windows containing links to individual
layouts from single or multiple projects, called chapters. Once chapters are added to
a book, you can open, close, and track chapters through the Book palette. QuarkXPress
lets you synchronize style sheets and other specifications used in the chapters of a
book, print chapters from the Book palette, and automatically update page numbers
across chapters. You can also export to multiple PDFs (per chapter) or export all chapters
to a single PDF from the Book palette.
You can open only one book at a time. While QuarkXPress is running, it remembers
recent opened books so that you can switch to/open another book from the palette
history. Books can be opened by more than one user at the same time, so members of
a workgroup can access different chapters. Books stay open until you close them or
until you quit QuarkXPress. Changes made to books are saved when you close the
Book palette or quit QuarkXPress.
Changes to books (such as adding or reordering chapters) are saved automatically
when you close books, or when you quit QuarkXPress. When you open and edit
chapters, the chapter documents need to be saved the same way as any standalone
QuarkXPress project, by using the Save command (File menu).
As members of a workgroup make changes to a book — for example, opening or
reordering chapters in a book — the book is updated to reflect the changes. Only the
first user to open a book can make changes to the book. All other users can open the
book in read-only mode. A user can open chapters of the book that have not yet been
opened by other members, make changes and save. The other users will see the modified
state.
Creating books
In QuarkXPress, a book is a collection of documents (chapters). You can create a new
book at any time. To create a new book:
1
Choose File > New > Book.
2
Use the controls in the dialog box to specify a location for the new book file.
3
Enter a name for the book in the Book Name/File name field.
336 | A GUIDE TO QUARKXPRESS 2017
DOCUMENT CONSTRUCTION