2017

Working with lists
The Lists feature lets you collect the text of paragraphs that have specific character or
paragraph style sheets applied to them. Although the Lists feature is most often used
for creating a table of contents, you can also use it to create a list of figures or pictures
used in a publication.
Preparing for lists
Before you create a list, you must create and apply style sheets in your document.
Begin by creating style sheets to be used in a table of contents, such as "Chapter Name,"
"Section Name," and "Body Text." Then create another paragraph style sheet for the
formatted table of contents.
Including style sheets in a list
The first step in creating a list is to decide what style sheets you want to include in
the list. To create a table of contents, you might include chapter and section style
sheets in your list, since a table of contents generally lists chapter titles and their
respective page numbers. You can include paragraph and character style sheets in lists.
Specifying levels in a list
You will also need to decide how the different levels in the paragraph style sheets will
be defined before generating a list. You might want chapter headings to be at the first
level and subjects within a chapter to be at the second level. For example, if you are
writing a manual about an application, and a chapter in the manual is titled "File
Menu," you might want the chapter heading "File Menu" to be the first level on your
list. The "New," "Open," "Close," and "Save" items (subheadings in the "File Menu"
chapter) could be at the second level. Making decisions such as these beforehand will
simplify the process of generating a list.
Creating a list
Once you have created and applied the style sheets in your document and have decided
which ones will be included in your list, you are ready to start creating your list. Choose
Edit > Lists and click New to display the Edit List dialog box and enter a name in the
Name field.
The Available Styles list displays all of the style sheets in the active project. Select
each style sheet you want to use in the list and click Add to add it to the Styles in List
list. For example, if you want to include all headings that use the "Heading 1" and
"Heading 2" style sheets in a TOC, add these two style sheets to the Styles in List list.
Once you've indicated which style sheets should determine what goes into the TOC,
you can specify how the TOC should be formatted. For each style in the Styles in List
list, choose a Level, a Numbering option, and a Format As style sheet:
• Level determines how the contents of the list are indented on the Lists palette
(higher levels are indented further).
• Numbering lets you control if and where the list includes the page number for
each occurrence of a style sheet.
A GUIDE TO QUARKXPRESS 2017 | 327
DOCUMENT CONSTRUCTION