2016

4
Click the Export as PDF button in the Book palette to display the Export as PDF
dialog box.
5
To print all the pages in all the selected chapters, choose All from the Pages drop-down
menu.
6
Choose an option from the PDF Style drop-down menu. All the pages or chapters will
print with these settings.
7
Check the Open PDF after Export check box to open the PDF after the file has been
exported.
8
Click Options to specify the other PDF output options.
9
Click OK. QuarkXPress will open all the chapters, produce the PDF, and then close
each chapter. If a chapter is missing or in use by someone else, then the PDF will not
be created.
In fields that require you to enter page numbers (for example, the Export as PDF dialog
box), you must enter the complete page number, including any prefix, or an absolute
page number. An absolute page number is a page's actual position relative to the first
page of a document, regardless of the way in which the document is sectioned. To
specify an absolute page number in a dialog box, precede the number you enter with
a plus (+) sign. For example, to display the first page in a document, enter "+1."
Creating indexes and tables of contents for books
QuarkXPress lets you generate an index and a table of contents for an entire book.
These functions are accomplished through the lists and indexing features rather than
through the Book palette. However, all the chapters in a book must be Available to
generate a complete list or index.
Indexes for books
The indexing features are available when the Index QuarkXTensions software is loaded.
Creating an index involves using the Index palette (View menu) to tag text as an
index entry. You specify punctuation for the index in the Index Preferences dialog
box (QuarkXPress/Edit > Preferences > Index). When a book is complete, you generate
the index using the Build Index dialog box (Utilities menu).
Lists for books
In QuarkXPress, a list is a compilation of text that is styled with specific paragraph
style sheets. For example, you can take all the text in your "Chapter Name" style sheet
and all the text in your "Section Head" style sheet and compile a table of contents with
two levels. Lists are not limited to tables of contents — for example, you can create a
list of illustrations from the style sheets used on captions. Generating lists involves
the Lists dialog box (Edit menu) and the Lists palette (View menu).
Working with libraries
Libraries are convenient for storing frequently used page items such as logos, publication
mastheads, legal text, and photographs. You can store up to 2,000 entries in an
306 | A GUIDE TO QUARKXPRESS 2016
DOCUMENT CONSTRUCTION