2015

Table Of Contents
QuarkXPress lets you create four levels of index entries in a nested index and two levels
of index entries in a run-in index.
Creating a first-level index entry
A first-level index entry is a primary topic sorted alphabetically in an index.
Before you start adding words to the index, you need to decide whether you are creating
a nested index or a run-in index. A nested index has up to four levels of information
with entries separated by paragraph returns and different style sheets. A run-in index
has two levels of information with second level entries immediately following first-level
entries in the same paragraph.
1
Place the Text Insertion bar in the text or select a range of text to establish the
beginning of the text you want to index.
2
To enter text for the first-level entry in the Text field of the Index palette (View menu),
select text in the document or type in the field.
3
To override the alphabetical indexing of the entry, enter text in the Sort As field. For
example, if the entry is "20th Century," you might want it sorted as "Twentieth
Century." This does not affect the spelling of the index entry.
4
Choose First Level from the Level drop-down menu.
5
To override the default character formatting applied to a page number or cross-reference,
choose another character style sheet from the Style drop-down menu. The default
formatting is the character style of the entry text.
6
Choose an option from the Scope drop-down menu to specify the range of text the
index entry covers.
7
Click the Add button on the Index palette; the first-level index entry is listed
alphabetically in the Entries list. The indexed text is marked with brackets or a box
in the document. You can also click the Add All button to add all occurrences of
the selected text to the Entries list.
You can add an index entry by selecting the text in the document, displaying the
context menu, and selecting Add to Index. The entry will be added using the selected
levels, style, and scope. The displayed context menu is the same as the context menu
for a text box, with the exception of Add to Index.
If you select a word, add it to an index, and then try to add the selected word to the
index again (for example, under a different level), you will receive an alert: "An index
reference already exists at this location." To index the same word more than once,
place the Text Insertion bar in the word, then enter the desired word in the Text field.
The second index entry displays a box plus brackets for the index marker.
Pressing Option/Alt changes the Add button to Add Reversed . The Add Reversed
button adds an entry to the Entries list in reverse order and adds a comma to the
entry. For example, "Elaine DeKooning" is added as "DeKooning, Elaine" when you
click the Add Reversed button. "Lila Cabot Perry" would be added as "Perry, Lila Cabot."
272 | A GUIDE TO QUARKXPRESS 2015
DOCUMENT CONSTRUCTION