10.2

Editing final indexes
After you build an index, you need to look it over closely. Check that the index is
thorough, the cross-references are appropriate, and the levels are logical. See if you
like the punctuation and formatting. It is unlikely that you will be absolutely happy
with the first index you build. You can solve some issues by editing and rebuilding
the index, while other issues will require local formatting of the index text.
Nonprinting text in an index
If the text marked in brackets will not print because it is on the pasteboard, obscured
by another item, or overflowing its box, then a dagger character † (Mac OS X) or the
characters "PB" with a space after the B (Windows) displays next to the entry in the
index instead of a page number.
Mac OS X only: To search for the dagger character, enter Option+T in the Find what
field of the Find/Change dialog box (Edit menu), and then see if you can solve the
problem in the document or simply remove the daggers from the built index.
Windows only: To search for the "PB "characters, enter them (including the space) in
the Find what field of the Find/Change dialog box (Edit menu), and then see if you
can solve the problem in the document or simply remove the characters from the built
index.
Editing and rebuilding the index
To solve issues with the punctuation, the index entries, or the organization of the
index, go back to the Index palette, the Index Preferences dialog box
(QuarkXPress/Edit > Preferences > Index), or the Build Index dialog box (Utilities
menu). Make the necessary changes, and rebuild the index.
Updating the index
If you edit an indexed document after you build the index, you should build the index
again. Because QuarkXPress will not update the index text automatically, you should
build your final index only when you are fairly certain the document is final.
Applying local formatting to the index
When you have an index you are happy with — and are almost certain the publication
will not change — you can often still improve your index with local formatting. For
example, if you only have one entry each under the headings "W," "X," "Y," and "Z,"
you might combine them into a single heading for "W–Z." Or you might want to use
the Find/Change dialog box (Edit menu) to apply type styles to certain words.
Remember that the changes will not be reflected in future versions of the index if you
decide to delete or change entries at this stage.
Working with books
Multiple-document publications can be challenging to manage. Page numbers need
to be consecutive, colors and style sheets to be synchronized. Books help you meet
this challenge.
244 | A GUIDE TO QUARKXPRESS 10.2
DOCUMENT CONSTRUCTION