10.1

When you build an index, QuarkXPress compiles the list, formats it according to your
specifications, and flows it into pages based on the master page you choose. Index
preferences are document-specific when set with a document open.
Before building the index, create a master page with an automatic text box for your index.
Next, create paragraph style sheets for the section heads and all the levels used in your
index. Normally, the levels are distinguished by varying indentations.
To build an index:
1
Choose Utilities > Build Index or display the context menu for the Index palette and
choose Build Index.
2
Click Nested or Run-in for the Format. If your index is organized with more than two
levels of information, you should create a nested index. If you decide to create a run-in
index, all levels of information for any entry will be listed in the same paragraph with no
hierarchy.
3
Check Replace Existing Index to overwrite the existing index.
4
To add headings to each alphabetical section in the index, check Add Letter Headings
and choose a style sheet from the drop-down menu.
5
Choose a Master Page for the index (only master pages with automatic text boxes are
listed). QuarkXPress automatically adds the necessary pages to the end of the document
to contain the index. If you specify a facing-page master page, a right-facing page is added
first.
6
Choose style sheets for each level of the index from the Level Styles drop-down menus.
If you clicked Run-in for the Format, only the First Level drop-down menu is available
(because all the levels are flowed into the same paragraph).
7
Click OK to close the Build Index dialog box and create the index.
If you need to compare two versions of an index, uncheck Replace Existing Index in the
Build Index dialog box (Utilities menu).
Editing final indexes
After you build an index, you need to look it over closely. Check that the index is thorough,
the cross-references are appropriate, and the levels are logical. See if you like the punctuation
and formatting. It is unlikely that you will be absolutely happy with the first index you
build. You can solve some issues by editing and rebuilding the index, while other issues
will require local formatting of the index text.
Nonprinting text in an index
If the text marked in brackets will not print because it is on the pasteboard, obscured by
another item, or overflowing its box, then a dagger character † (Mac OS X) or the characters
"PB" with a space after the B (Windows) displays next to the entry in the index instead of
a page number.
A GUIDE TO QUARKXPRESS 10.1 | 245
DOCUMENT CONSTRUCTION