User manual

31
TIME & ATTENDANCE SYSTEM
To obtain a CREATE TIME, do the following:
1. In the QuickBooks Tool Bar go into:
FILE
TIMER
EXPORT LISTS FOR TIMER
2. Click OK when the EXPORTS LISTS FOR TIMER SCREEN appears.
3. Save in whatever drive you choose to use.
4. Change the file name to something easily identifiable such as myqbcompany.if.
The name does not matter as long as the ending is .if.
5. Click on SAVE. You will get a message showing that your data has been exported
successfully.
6. Minimize your QuickBooks Screen.
7. In either Microsoft Explorer or Notepad, open the file you just created:
Go into either Explorer or Notepad. Open the Drive you saved the file in. Change
the File of Type to ALL FILES. Look for the .if with the name you assigned. Open
the file.
8. In the export file you just opened, look on the top line for the field called
COMPANYCREATETIME. Under that field name and slightly to its left is a 10-digit
number. This is your QUICKBOOKS COMPANY NUMBER.
9. Record your QuickBooks Company Number.
It will always be needed to perform the export.
Once this is complete click CONTINUE EXPORT and save any changes.
Congratulations, you have successfully created and saved a QUICKBOOKS EXPORT
file. At this point you can go into QuickBooks, and see that all of the hours will be
assigned to the proper employees, and you can go about processing payroll as you
normally would.