User manual

27
TIME & ATTENDANCE SYSTEM
QUICKBOOKS 2003+
The following are instructions for setting up and using the QUICKBOOKS 2003+ LINK EXPORT
contained in the TimeTrax EZ. You will have to go into the REPORTS/EXPORTS tab to proceed
with the export. It may also be necessary for you to setup the CATEGORY CODES within the
SETUP – PAYROLL GROUPS – SETUP PAY CATEGORIES. (These codes will be provided to you
from your payroll service provider). It is also required that individual payroll records are
approved before export on the PAYROLL DETAILS SCREEN.
Congratulations, you have successfully created and saved
a QuickBooks export file. At this point you can go into
QuickBooks, and see that all of the hours will be assigned
to the proper employees, and you can go about processing
payroll as you normally would.
Choose EXPORT.
Select PAY PERIOD to be included in EXPORT.
Select who is included in the EXPORT. Choose either
EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES.
Choose SETUP or CREATE EXPORT.
Setup is typically a one-time screen for setup –
CREATE EXPORT will create the export with the
setup options you have selected.
You will need to
browse to find
your QuickBooks
Company File.
REGULAR PAY ITEM: This is
what is referred to as regular time in
QuickBooks.
OVERTIME 1.5 PAY ITEM:
This is what is referred to as Overtime
Rate in QuickBooks.
OVERTIME 2 PAY ITEM:
This is what is referred to
as Overtime Rate (2) in QuickBooks.
NOTE: It is imperative that
you match EXACTLY what
is in QuickBooks to these fields they
are case sensitive as well.
Click START
EXPORTING TO
QUICKBOOKS.