888 534-5994 4000 USER MANUAL
MODEL 4000 ELECTRONIC PAYROLL TIME RECORDER INSTALLATION AND OPERATION INSTRUCTIONS IMPORTANT! READ THESE INSTRUCTIONS BEFORE INSTALLING AND USING THIS PRODUCT.
The 4000/4000HD Payroll Time Recorder records and summarizes weekly, BI-weekly (requires one time card per week per person), semi-monthly or monthly payroll information for up to 100 employees. The 4000/4000HD uses bar-coded time cards (item #44100) that are pre-numbered 1 to 100. For each pay period an individual is assigned one pre-numbered (located in the upper right hand corner) time card. New time cards must be issued after every pay period.
FEATURE TABLE LANG=ENGLISH – Use the UP or DOWN key to select the desired language to print and program the Model 4000/4000HD. Select English, Spanish, French or German. SET YEAR – Use the UP or DOWN key to set the desired year (default set at current year). SET MONTH – Use the UP or DOWN key to set the desired month (default set at current month). SET DAY – Use the UP or DOWN key to set the desired day of month (default set at current date).
resulting in the unit loosing or gaining time or you are running the unit off a generator/inverter, use the UP or DOWN key to change the TIME STD to CRYSTAL which will cause the unit to keep time using an internal device.) 5. OFF- Unit will not adjust time for daylight saving time. DSPLY FMT=AM/PM – Selects how the time will be displayed on the front of the unit. Using the UP or DOWN keys, select one of the following options: 1. AM/PM - Standard time (1-12 hours). 2. MIL - Military time (0-23 hours).
SET EVENT # NO Use the UP and DOWN key until the desired event number that you wish to set-up, edit or turn off is displayed. An event is one bell/horn ring per day (M-F or all 7 days) at a given time for a given duration. Press the SELECT key to select the event you wish to program or modify. If you wish to bypass the bell set-up feature, scroll to the SET EVENT # NO and press SELECT. EVENT 1 = OFF-Press the UP and DOWN key to select the duration of time that the signal device will ring (.
will clear all the stored payroll data including time totals. At this point new time cards must be issued. SETUP PAY? NO – This feature allows you to set other feature that affect how the 4000/4000HD calculates the time totals. By selecting YES with the UP or DOWN key, the below listed feature can be modified. By selecting NO, you will return to the main display and you will have accepted all the default feature as listed below.
2. RST=14th & LAST-1 – 14TH and 1 day before the last day of the month 3. RST=13th & LAST-2 – 13th and 2 days before the last day of the month 4. RST=12th & LAST-3 – 12th and 3 days before the last day of the month 5. RST=11th & LAST-4 – 11th and 4 days before the last day of the month 6. RST=10th & LAST-5 – 10th and 5 days before the last day of the month 7. RST=16th & 1st – 16th and 1st day of the month New time cards must be issued after each reset period.
New time cards must be issued after each reset period This feature allows one IN/OUT punch per day average or 64 total punches per period (2 per line). RESET HOUR = 10PM – Sets the reset hour for the day (days) outlined above using the UP or DOWN key. The default setting is 10PM. Note: In some three-shift operations, an individual might punch in prior to the reset period but will not punch out until after the reset period. This is not a problem.
mark and will round “back” up to 3 minutes after every 5-minute mark. 3. 10 MIN – This is the “10 minute rule”. With this option, the clock in/out and running totals will be rounded to the nearest 10 minute mark and will round “forward” at 5 minutes before the 10 minute mark and will round “back” up to 5 minutes after every 10 minute mark. 4. 15 MIN – This option is known as the “15 minute rule” or the “7/8 rule” and is the most commonly used.
not necessary to use all 28 punches or is it necessary to have 4 punches per day. The only constraint is 28 punches per period. Print format is as follows: Clock in – Month, Day, Clock in time, “IN”, Day of week Clock out - Month, Day, Time, Clock in/out time total, Running time total SEMI-MONTHLY. 2 WEEKS, BI-WEEKLY AND MONTHLY- In these modes the time card will accept up to 64 punches per period (2 per line, for a total of 32 lines maximum).
Note: If the ribbon is not completely over the print head the resulting print will show incomplete characters. If the ribbon cartridge is not completely snapped in the holder the resulting print will be increasingly lighter. TROUBLESHOOTING The 4000/4000HD is programmed with a number of error codes that will help troubleshoot the unit. The error code will typically indicate on the front display for several seconds. Error codes are as follows: CARD FEEDS WITH NO PRINT OR ERROR MESSAGE –1.
ERROR 14,15,50,51 – Indicates internal electronic error. MASTER RESET – This procedure will clear the entire time clock memory and reset the program to the original factory defaults. This procedure should only be used if the time clock is behaving completely erratic. Master reset is accomplished by unplugging the unit and then plugging the unit back in while depressing the center programming button (the UP button). Hold the center button until the front display is visible.
4. If you are running a 3 shift, 24-hour operation with more than 50 employees, please call customer assistance at Pyramid for set-up assistance on this issue. Q: Does the 4000/4000HD Time Recorder calculate overtime? A: The 4000/4000HD Time Recorder will provide you a running total for all hours worked. Because overtime policies vary from company to company, overtime must be calculated manually.
Limited Warranty The manufacturer warrants this equipment to the original user against defective material or workmanship for a period of 1 year from the date of purchase. The manufacturer’s responsibility under this warranty is limited to the repair or replacement of the defective part or parts. The manufacturer reserves the right to determine whether the parts failed because of defective material, workmanship, or other causes.
Specifications Operating Conditions Temperature 0C to 50C, (3F to 122F) Humidity 10 to 95% RH, non condensing Power Failure Battery Back-up of data and time for 30 days Battery life >10 years Calendar Automatic Leap Year and daylight saving time, Year up to 2099 Clock Accuracy Less than 30 seconds/year Memory Capacity 100 employees Certifications UL and CUL Weight 4000 - 5.9 lbs (2.7 kg) 4000HD - 10.5 lbs (4.8 kg) Dimensions 4000 - 7.25” H x 7.12” W x 6.65” D 4000 - 184.15mm H x 180.84mm W x 168.
I2073 Rev B
