User's Manual

144Data
Sorting entriesSorting entries
Sorting entriesSorting entries
Sorting entries
Entries are listed in the order you add them. To sort them into
alphabetical order, tap the Sort button on the toolbar or select
the command from the Tools menu. You can sort by any label
and can also set the number of the labels to sort by, if you wish
to sort by more than one label.
For example, in a database where you keep lists of your CDs,
you could sort using the ‘Artist’ label, or the ‘Title’. Or, you may
wish to sort using both labels, ‘Artist’, then ‘ Title’.
Note: See ‘Customising the database’ for more about setting up
a database with different labels.
Customising DataCustomising Data
Customising DataCustomising Data
Customising Data
To change the order of the labels in the Card view, and the columns
in the List view, and change the way the labels are displayed:
1. Select the Label preferences or Column preferences
command from the Tools menu.
2. Tap the label or column , or press the Spacebar to tick the
label(s) or column(s) you wish to change, then use:
• the Move up or Move down buttons to move them to a
new position with respect to the other labels or columns.
• the Hide/Show button to “hide” the label or column so
that its information will not appear in the Card view or List
view.You may wish to do this if the information is
confidential and you do not wish the information to appear
on screen in the Data views. Even if a label or column is
hidden, you can still view and edit its information when you
add or edit an entry.
• the Font button to change the font size or type, or apply
other formatting to the text.
You can also use the View preferences command in the Card
view or List view to control how each view looks.
Finding an entryFinding an entry
Finding an entryFinding an entry
Finding an entry
You can find a particular entry, or a number of entries, simply by
typing the text or characters that you want to find into the ‘Find:’
box. You can do this in either view.
• Start typing some text that you know is included in the entry
you wish to find. Press Enter to display all the entries which
contain the text.
Note: The information next to every label is searched, so you
can find an entry by typing text that is beside a “hidden” label.
You may prefer to limit the labels that are searched, to make
finding entries quicker:
• Select the Find by label command from the Tools menu,
and tick the label(s) you want to use for searching. Add or
remove a tick by pressing the Spacebar or by tapping the
label with the pen.
Changing or deleting entriesChanging or deleting entries
Changing or deleting entriesChanging or deleting entries
Changing or deleting entries
To change the contents of an entry:
1. Select the entry by displaying it in the Card view,orby
highlighting the line for the entry in the List view.
2. Tap the Edit entry button or select the command from the
Edit menu.
3. Change the information as required, and press the Save
button to save your changes.
To delete an entry:
1. Select the entry as described above.
2. Select the Delete entry command from the Edit menu.
Note: If you delete an entry by mistake, you can undo the
damage by selecting the Undo delete command from the Edit
menu.