User guide

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Create bookmarks automatically
The Auto Build Bookmarks feature can totally automate the creation of bookmarks in your PDFs, and with
very little effort greatly enhance the usability of the PDFs you publish. Use it to auto-generate bookmarks
based on the font styles (headings, chapters, etc.) and the layout used in your PDFs. You can also use it to
build bookmarks based on the textual and numerical content of the PDF files by using the text masking
and wildcards features.
To create bookmarks automatically:
1. On the Edit tab, in the Navigation group, click the arrow below Bookmark
2. Click Auto Build Bookmarks
3. In the Build Bookmarks dialog, click Level 1. This will open up the Select Bookmark Attributes dia-
log
4. Do one or both of the following:
l With the mouse pointer use the cursor to select an example of the text (such as a heading)
on the page
l Enable the checkboxes of the properties that you want to create the bookmarks from
5. Click OK
6. To make more than one tier of bookmarks, click Level 2 (and so on) and then perform steps three
and four again
7. In the Build Bookmarks dialog, click Build
Tip: With Nitro Pro 9 you can generate bookmarks automatically from your Word documents based on
the heading styles they contain. See the See "Microsoft Office add-in settings" on page 45 section of
the user guide for more information.
Bookmark selection attributes
Several text properties can be configured when creating bookmarks automatically. Combining the various
properties will create bookmarks that only match the unique characteristics of a specific text element; for
instance a chapter heading. If no text in the document matches the requirements of the defined
properties, then no bookmarks will be created.
l Font Name: Creates bookmarks from the selected font. Clicking Refresh will update the font menu
listing to include all the fonts contained in the document. Embedded fonts are not included
l Font Size: Creates bookmarks from text that conforms to the specified font size
l Font Color: Creates bookmarks from text that matches the selected text’s color.
l Left Indentation: Creates bookmarks from text with its line indent starting at the specified dis-
tance from the left-hand side of the page. An example of line indentation is bullet headings—select-
ing these bullet headings with the Left Indentation and Font Name properties enabled would
produce bookmarks from the bullet headings: Font Name, Font Size, Font Color, Left Indentation
and Text Mask (if the Font Name property wasn’t enabled, all text with the same indentation as the
bullets would be turned into a bookmark)
l Text Mask: Creates bookmarks from text that matches the characters entered into the Text Mask
textbox. Text masking is handy when there are no defining bookmark properties, or if you need to
selectively filter out certain text that may otherwise become a bookmark. See the section on text
masking for more information on using these special characters.
Nitro Pro 9 - User Guide