Using Your Polycom® Video Conferencing System A Beginner’s Guide to Video Conferencing Features & Use SERMC Contact: Tad Hunt (402) 219-7378 thunt@stez.org SKC Contact: (800) 882-7779 contact.us@skccom.
Welcome to Polycom Video Conferencing! Welcome to Video Conferencing! Thank you for purchasing a Polycom® video conferencing system from SKC Communication Products, Inc. Polycom systems are designed to provide the highest quality audio and video performance in an easy-to-use system. This user guide describes the basic system features and how to use them.
Table of Contents Welcome to Polycom Video Conferencing! ...................................................................................................... 2 What’s Included with Your VSX 7000 .................................................................................................................. 4 What’s Included with Your ViewStation FX ....................................................................................................... 5 Using the Remote Control ..........................
What’s Included with Your VSX 7000 VSX 7000 Set-Top Codec • Sits on your monitoror on a shelf above the monitor • Built in pan/tilt/zoom camera with auto focus • Built in speaker VSX 7000 Subwoofer • • • • Picks up lower voice frequencies for enhanced audio quality Connects system to power supply Houses Quad BRI module in ISDN systems Connects V.
What’s Included with Your ViewStation FX ViewStation FX Set-Top Codec • Sits on your monitor or on a shelf above the monitor • Built in pan/tilt/zoom camera with auto focus ViewStation Microphones - Qty.
Using the Remote Control SERMC Contact: Tad Hunt (402) 219-7378 thunt@stez.org SKC Contact: (800) 882-7779 contact.us@skccom.
Setting Up the VSX 7000 Equipment Placement • Place the VSX 7000 codec on the monitor, or a shelf directly above the monitor. The front lip should overlap the front of the monitor. • Place the subwoofer near the codec. The subwoofer should not be placed in a closed cabinet or cart. • Center the mic pod(s) on the table, at least 3’ from the system, with at least 6’ between each mic pod. Connecting the Cables 1.
Setting Up the ViewStation FX Equipment Placement • Place the ViewStation codec on the monitor, or a shelf directly above the monitor. The front lip should overlap the front of the monitor. • Center the mic pod(s) on the table, at least 3’ from the system, with at least 6’ between each mic pod. Connecting the Cables 1. Connect to the monitor with the yellow S-Video cable and/or Red/White/Yellow composite cables 2. If using a second monitor, connect its S-Video cable to the Monitor 2 S-Video input 3.
Placing, Answering & Ending Video Calls To Answer an Incoming Video Call The system is set to auto-answer calls by default.
MultiPoint Video Calls MultiPoint Plus Software Upgrade The Polycom unit has a built-in 4 port MCU, which is activated with the purchase of a MultiPoint Plus Software License Key. This license allows you to connect up to three far sites to one conference, and supports mixed IP and ISDN endpoints. Once you have activated the MultiPoint license in your Polycom unit, it’s easy to make multipoint calls.
Cameras & Camera Presets Controlling the Near and Far End Cameras • Press the blue Near or Far button on the right side of the remote control • The on-screen camera icon will point towards you if controlling the near end camera, or away from you if you are controlling the far end camera • Use the arrows on the remote to move the camera up/down and left/right • The blue Zoom In/Out button will zoom the image as desired • Note: Some system administrators will restrict far end camera control What is a Camera
Sharing PC Content Visual Concert Accessory The Visual Concert FX and the Visual Concert VSX People + Content accessory connects a laptop or desktop PC to the Polycom unit, letting you share live PC graphics during a videoconference. It can sit on your conference table or be mounted under the table or in a cabinet. It connects to the mic port on the back of the video codec, with the mic pod(s) connecting to the Visual Concert accessory.
Full Screen and Picture-in-Picture Viewing Single Monitor Video Viewing When dialing from the home screen, you will see the near end video view in a small window. Upon connecting, the far end will automatically switch to full-monitor view. Most users prefer to view their local video as well, so they know what the far end is seeing during the conference. The ViewStation FX and VSX 7000 have built-in Picture-in-Picture support. The VSX 7000 also supoprts Dual Monitor Emulation (described on the next page).
Dual Monitor Emulation (VSX Only) What is Dual Monitor Emulation? The VSX 7000 features a unique dual monitor emulation (DME) feature, providing dual monitor-type display on a single monitor. With DME, users will see near & far end video simulatenously on the same monitor. During content presentations, the content will display on a single, large viewing area, while near & far end video appear in smaller windows.
Do Not Disturb Setting About Do Not Disturb By default, your Polycom video conferencing system will automatically accept incoming video calls. This can be changed by your system administrator, or you can utilize the Do Not Disturb setting. When you have your Polycom unit set to Do Not Disturb, callers will hear a busy signal when trying to connect with your system, and you will not receive an on-screen notification of any incoming call attempts.
Tips for Effective Video Conferences Before Your Video Call • • • • • Take time to experiment and practice with the equipment before your conference Learn how to use any accessories or peripherals, such as document cameras and DVD/VCRs Arrange a test conference beforehand, either to another site in your company or to an SKC test site.
Tips for Effective Video Conferences Learn the Videoconferencing System There’s no reason for you to feel intimidated - if you can use a TV remote control, you can use a videoconferencing unit! Take time to experiment and practice with the videoconferencing system before your conference - especially if you plan to use peripherals such as a document camera, computer hookup, or other devices. If you have associates who are interested in learning the system, solicit their help.
Tips for Effective Video Conferences Maintain Appropriate On-Camera Positioning Position yourself on-camera according to the elbows and wrists rule: when you stretch out your arms, the edge of the screen falls between your elbows and wrists. Use close-up shots judiciously, especially when participants are not used to videoconferencing.
