Polycom® Recording Studio™ (PRS) 2000 Appliance Administrator Guide 1.
Trademark Information Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®, VoiceStation®, Vortex®, and VSX® are registered trademarks of Polycom, Inc.
Contents Contents 1 About the Polycom PRS 2000 About the Polycom Recording Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Hardware Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2 Polycom Recording Studio Software About the Polycom Recording Studio Software . . . . . . . . . . . . . . . . . . . . . . . 5 Beginning a New Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Polycom PRS 2000 Administrator Guide Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Recording Your Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Using Expression Encoder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 3 Polycom Recording Studio Touch About the Polycom PRS 2000 Touch Interface . . . . . . . . . . . . . . . . . . . . . . .
About this Guide This introduction provides a brief overview of the Polycom PRS 2000 Administrator Guide, describes the conventions used in this manual, and explains how to get additional information or support. Purpose The Polycom PRS 2000 Administrator Guide describes how to configure and use the Polycom PRS 2000 appliance to capture, archive, and publish live video, audio, and presentation content.
Polycom PRS 2000 Administrator Guide Customer Support Audience This guide is primarily for Polycom PRS 2000: • Administrators - Responsible for configuring and managing the Polycom appliance. You should have a working knowledge of capture basics, video peripheral ports and communications, network protocols, media streaming and editing. You should also be familiar with Web fundamentals, such as URLs and HTML.
1 About the Polycom PRS 2000 This chapter introduces the Polycom PRS 2000 and outlines the hardware specifications for the appliance.
Polycom PRS 2000 Administrator Guide Hardware Specifications The appliance can capture a computer screen output as a video stream, allowing the presenter to demonstrate any application on their computer. Unique to the Polycom PRS 2000 appliance is its ability to perform text recognition on the RGB source for automatic text extraction and slide detection.
Hardware Specifications About the Polycom PRS 2000 Type Specifications Connectivity 2 USB 2.0 ports (front) 6 USB 2.0 ports (back) Firewire/IEEE 1394 port (for storage extension) Polycom, Inc. Storage 500 GB Optical Drive 16x DVD/CD R/RW Dimensions W x L x H = 8.7 in. x 12.8 in x 8.
Polycom PRS 2000 Administrator Guide 4 Hardware Specifications Polycom, Inc.
2 Polycom Recording Studio Software This chapter explains the use of the Polycom Recording Studio software, particularly the Operator Interface: • About the Polycom Recording Studio Software • Beginning a New Session • Using the Session Properties • Capturing Your Experience • Recording Your Capture • Using Expression Encoder About the Polycom Recording Studio Software The Polycom PRS 2000 Software is Polycom's presentation capture software which runs on the Polycom PRS 2000 appliance.
Polycom PRS 2000 Administrator Guide Beginning a New Session Beginning a New Session Getting Started After the Polycom PRS 2000 hardware is configured, you can begin creating mixes for your recordings. Launch the Polycom PRS 2000 Operator Interface by double-clicking the PRS 2000 shortcut on your Windows desktop. Using the Session Properties The Polycom PRS 2000 Operator Interface will launch and the Session Properties window will appear.
Using the Session Properties Polycom Recording Studio Software Inputs Any audio and video input devices connected to Polycom PRS 2000 appliance are detected and displayed under the Inputs tab. Some typical inputs include: • Presenter Laptop • Microphone • Pan-Tilt-Zoom (PTZ) Camera • DVD Player • Document Camera By checking the devices under the Use column, selected devices will appear in the Polycom PRS 2000 Operator Interface as available inputs that can be captured in a presentation.
Polycom PRS 2000 Administrator Guide Using the Session Properties In the example below, the DVD video and DVD audio sources have been removed. The Polycom Recording Studio Operator Interface (right) no longer displays the DVD video or DVD audio as available inputs. Outputs Under the Outputs tab are the possible output Types. The selected outputs will determine what experiences will be created for the end user when a recording is completed (i.e. experiences for the web, Windows Mobile and iPhone).
Using the Session Properties Polycom Recording Studio Software • Audience for the viewer experience, typically displayed from a projector Creating Different Experiences with Polycom PRS 2000 Outputs Polycom, Inc. 1 In the Output tab of the Session Properties window, click the button. The following window will appear: 2 Select an output type from the Type dropdown menu. 3 In the Name field, enter a name for the output. 4 In the Description field, enter a brief description of the output.
Polycom PRS 2000 Administrator Guide 5 Using the Session Properties In the General section, specify whether Animations (fluid transitions between audio and video) are on or off by checking the appropriate check boxes. NOTE: The options in steps 3 - 5 above (Name, Description and General/Animations) are common to all output types in the Polycom PRS 2000 system. The following are configurable options specific to each individual output type in the Polycom PRS 2000 system.
Using the Session Properties Polycom Recording Studio Software Windows Media The Windows Media output type creates a recording viewable in any player or device that supports Windows Media Video (.wmv) files. This includes playback in Windows Media Player, a Windows Media Player embedded in a web page, or Windows Mobile devices. The Distribution section of the Windows Media output type configuration allows users to dictate whether they want .
Polycom PRS 2000 Administrator Guide Using the Session Properties Raw The Raw output type is for archive-quality video. Raw files are uncompressed and are larger in file size, but are uncompromised in quality. MP3 The MP3 output type is an audio-only output type for playback on any device that supports MP3s. This output type is ideal for podcasting a recording. 12 Polycom, Inc.
Using the Session Properties Polycom Recording Studio Software H.264 The H.264 output type creates a recording viewable in any player or device that supports the H.264 codec. This includes playback for iPods and iPhones. NOTE: The Audience output can be set to a maximum resolution of 1024 x 768 pixels.
Polycom PRS 2000 Administrator Guide 2 Using the Session Properties Name it: SLImage. Ensure that OCR, Generate Chapter Events and Generate Search Events are all checked. You can also edit the resolution of your image in the Profile properties. NOTE: This Image output is essential for Optical Character Recognition (OCR). The Polycom PRS 2000 appliance will scan and capture the characters displayed in each image captured.
Using the Session Properties Polycom Recording Studio Software 4 Name this second output: SLVideo. Note: archiving must be enabled. 5 Set the Post-Record action: Go to Tools > Options > Post-Record Action. A sample batch file is provided to create Silverlight content and launch the Polycom generic players called VodPlayer1 (Freestyle) or VodPlayer2 (Video & Slides). "Vod" stands for Video on demand.
Polycom PRS 2000 Administrator Guide Capturing Your Experience 6 Browse and select VodPlayer1 action batch file. 7 Click OK and you are now ready to play back your content with VodPlayer1. 8 Click the Record button to start the Recording 9 After a recording has completed, a control screen will appear while the Silverlight VoD is being created by Expression Encoder.
Capturing Your Experience Polycom Recording Studio Software Starting Capture and Preview Creating an Output Follow the steps below to define the different outputs as you wish for them to appear. 1 Polycom, Inc. Drag and drop the Video Output format you want to create into the Video Mix window.
Polycom PRS 2000 Administrator Guide 2 Capturing Your Experience Drag and drop the Audio Output format you want to create into the Audio Mix window. The format slider must be dragged directly to the output slider. You can use the Audio Mix window to mix multiple multiple audio sources (e.g., microphone, iPod, XLR inputs). Use the headphone icon to toggle the audio playback locally; use the mute icon to toggle audio for a given input, output, or audio mix.
Capturing Your Experience Polycom Recording Studio Software 3 To move a Video Input into the Video Mix window, click the input and drag it to the Video Mix window. To scale an input in the Video Mix, select the video window you wish to scale then use the scroll button of your mouse. 4 Polycom, Inc. Drag and Drop the Audio Input you want to put into the Audio Mix window.
Polycom PRS 2000 Administrator Guide 5 Capturing Your Experience Drag and drop the Video Mix you want to record in the Video Output window. Drag and drop the Audio Mix you want to put in the Audio Output window. Repeat the steps above for each output type you wish to build to define each experience. 20 Polycom, Inc.
Capturing Your Experience Polycom Recording Studio Software Settings and Mix Templates Selected Input Settings To configure your input, you can also use the Selected Input Settings section located beneath the Video Mix. If the section is minimized, click the bar at the bottom of the Video Mix region. This section allows you to make changes to the inputs’: • Size • Position • Transparency • Brightness and Contrast • Border width and color Mouse over each icon to learn its function. Polycom, Inc.
Polycom PRS 2000 Administrator Guide Capturing Your Experience Background You can specify a color or import an image for the background of a mix in the Mix Background Settings section. • 22 Enter a background color hexadecimal code or browse to an image file to import a background image. Polycom, Inc.
Capturing Your Experience Polycom Recording Studio Software Mix Templates After a mix is created, it can be saved as a template for future mixes. Polycom, Inc.
Polycom PRS 2000 Administrator Guide Capturing Your Experience The colors correspond to the various inputs. Outputs Settings Image An Image output type is used to capture snapshots of video when significant change in the video stream takes place to mark a new chapter in the presentation. The sensitivity threshold can be adjusted to define the amount of change required for a new snapshot to be taken. 24 Polycom, Inc.
Capturing Your Experience Polycom Recording Studio Software Note about Session Configuration Files Users of the Polycom PRS 2000 appliance have the ability to create multiple session configuration files. A session consists of the following high level categories, Metadata, Inputs, Outputs, Presets and Video Mix. Within the metadata category, the user has the ability to assign a title, author, subject, etc.
Polycom PRS 2000 Administrator Guide Capturing Your Experience Presets were discussed in an earlier section. It should be noted however, that presets map to configuration files. As such, a user can define different presets lists for different configuration files. This capability is helpful in use cases again where the system is mobile and different A/V equipment is available in each room and studio. Finally, the video mix also maintains its settings within the configuration files.
Capturing Your Experience Polycom Recording Studio Software To add an event: 1 Under the Cue pane, click on an Event button (Chapter, Caption, Search, URL, Mark In, Mark Out, Note, Custom). 2 Enter the appropriate text in the field provided. This field can be edited 3 Specify a time for the event or click the clock button (at left) to set the current time of the recording. 4 Click on the carat button (at left) to apply it to the timeline. The Event should appear in the Monitor pane.
Polycom PRS 2000 Administrator Guide Capturing Your Experience Usage example: A presenter may discuss a single image at length that contains no recognizable text for OCR. The presenter could send Chapter events during the discussion of that image to create chapters so the audience can navigate to a specific portion of the discussion. Caption A Caption can be added to a recording by sending a Captions event.
Capturing Your Experience Polycom Recording Studio Software Usage example: A presenter can start a recording as the audience is being seated and may only want to keep his or her speaking portions of the recording. The presenter can then Mark In at the moment the actual presentation is started and Mark Out during intermission or at the end of the presentation. The presenter can Mark In and Out as many times as needed to produce a single video without intermissions or other irrelevant events.
Polycom PRS 2000 Administrator Guide Capturing Your Experience To use a preset: Drag and Drop the Video and Audio Outputs you want to put into the Preset: To create a new preset: 30 1 Click on +PRESET. 2 Enter a name. 3 Enter a description. Polycom, Inc.
Recording Your Capture Polycom Recording Studio Software Recording Your Capture After all outputs are defined, you can start a recording: 1 To start a recording, click the Record button. 2 During the recording the Record button flashes in red. 3 To stop your recording, click on the Record button once more. An Explorer window will appear. Each output of your recording will be contained in a separate directory. Each recording is created in a directory named with the recording's date/time stamp.
Polycom PRS 2000 Administrator Guide Using Expression Encoder Using Expression Encoder To open your recording in Expression Encoder 2, double-click on the .xej file in the output folder. The Appendix contains additional information on how to use Expression Encoder 2. For more information, visit: http://www.microsoft.com/downloads. NOTE: The Evaluation Copy of Expression Encoder 2 provided with the Polycom Recording Studio can continue to be used indefinitely.
3 Polycom Recording Studio Touch This chapter explains the use of the Polycom Recording Studio Touch interface: • About the Polycom PRS 2000 Touch Interface • How to Use Polycom PRS 2000 Touch About the Polycom PRS 2000 Touch Interface Polycom PRS 2000 Touch is a simplified interface which includes only the functionality a presenter requires to start a recording and switch among defined presets created in the Polycom PRS 2000 Operator Interface.
Polycom PRS 2000 Administrator Guide 2 How to Use Polycom PRS 2000 Touch Select a configuration. Presets Any presets created in the Polycom PRS 2000 Operator Interface will appear in the Polycom PRS 2000 Touch interface. Each preset contains the functionality defined in the Polycom PRS 2000 Operator Interface when they were created. 34 Polycom, Inc.
How to Use Polycom PRS 2000 Touch Polycom Recording Studio Touch Recording To begin a recording, click on the Record button. The Record button flashes in red to indicate that a recording is in process. While the recording is in process, the presenter can deliver a presentation as he or she normally would. The presets can be selected during the recording to switch among the audio and video outputs and to change the position of cameras. To stop a recording, simply click the Record button once more.
Polycom PRS 2000 Administrator Guide 36 How to Use Polycom PRS 2000 Touch Polycom, Inc.
4 Polycom Recording Studio iPhone Demo This chapter explains the use of the Polycom Recording Studio iPhone Demo tool: • About the iPhone Demo • Setting Up the iPhone Demo • Using the iPhone Demo Application About the iPhone Demo The Polycom Recording Studio now includes an iPhone Demo that allows administrators to control the Polycom PRS 2000 through the iPhone.
Polycom PRS 2000 Administrator Guide 2 Using the iPhone Demo Application The iPhone Demo application can be accessed through a web browser at the PRS appliance’s IP address on port 81, following the convention http://ApplianceIP:81. For example, if the IP address of the PRS is 1.1.1.1, the application can be accessed at http://1.1.1.1:81. 3 38 The iPhone Demo landing page should now appear. Polycom, Inc.
Using the iPhone Demo Application Polycom Recording Studio iPhone Demo To make a recording: 1 Click Remote to launch the control interface.. 2 A list of presets, defined in the PRS 2000 Operator Interface, will appear as part of the remote control interface. NOTE: Clicking a preset in this interface will change only the Silverlight SLVideo output. H.264 output configuration is uniquely defined in the Operator Interface and cannot be changed via the iPhone Demo Application. Polycom, Inc.
Polycom PRS 2000 Administrator Guide 40 Using the iPhone Demo Application 5 To view the recording in H.264 format, navigate to the iPhone demo application landing page and click Last Recording. The recording will then play. 6 Click Archive to view the C:\Archive directory of the Polycom PRS 2000 Appliance. The archives of the PRS, including iPhone content, can be accessed and viewed (if the mobile device supports the content format) through this menu. Polycom, Inc.
A Polycom VMC 1000 Integration This appendix explains the use of the Polycom PRS 2000 as an encoder for the Polycom VMC 1000 appliance. This appendix contains the following sections: • Polycom VMC 1000 Integration • Configuring the PRS 2000 as an Encoder in the VMC 1000 Polycom VMC 1000 Integration The Polycom Recording Studio can act as an encoder for the Polycom Video Media Center 1000 versions 2.0 and higher. For more detailed information on the Polycom VMC 1000 2.
Polycom PRS 2000 Administrator Guide Polycom VMC 1000 Integration Encoder Archive from PRS 2000 to VMC • Communication port from PRS 2000 Encoder to Akamai: 80 • For archiving: 80 Polycom PRS 2000 Configuration Set ASP.NET version for the Default Web Site to 2.0.x: 1 Click on Start button. 2 Select Administrative Tools > Internet Information Services (IIS) Manager from Windows menu. 3 Select [Your Computer Name] (local computer) > Web Sites on the manager's right pane.
Polycom VMC 1000 Integration Polycom VMC 1000 Integration 4 Check Enabled checkbox. 5 Type 8099 in Port input box. 6 Click OK. Set up PRS 2000 folder: 1 Right click on PRS 2000 folder in Windows Explorer. 2 Select Properties from context menu. 3 Click on Security tab in PRS 2000 Properties dialog. 4 Click on Add... Button. 5 Type ASPNET in "Enter the object names to select" input box in Select Users or Groups dialog. 6 Click on Check Names button. 7 Click on OK button.
Polycom PRS 2000 Administrator Guide Polycom VMC 1000 Integration Live Broadcast Settings When using the Polycom Recording Studio for a live broadcast, special input, and output configuration is required. 44 1 Within the Polycom Recording Studio, navigate to Session > Properties. Click the Inputs tab. 2 To successfully conduct a live broadcast, any one input must be left unselected. 3 Click the Outputs tab. 4 SLVideo and SLImage must be selected. All other outputs are optional.
Configuring the PRS 2000 as an Encoder in the VMC 1000 6 Polycom VMC 1000 Integration Select Run for the Post-Record Action. Configuring the PRS 2000 as an Encoder in the VMC 1000 In order to use the Polycom Recording Studio as an encoder in the Polycom VMC 1000, you must first configure a PRS 2000 encoder in the Polycom VMC administrative interface. To add a PRS 2000 encoder: 1 Log into the Polycom VMC 1000 Administrative Portal. 2 Navigate to Resources > Encoders. 3 Click the Add button.
Polycom PRS 2000 Administrator Guide Configuring the PRS 2000 as an Encoder in the VMC 1000 Uploading PRS 2000 Archive To upload a PRS 2000 archive to the VMC: 46 1 Find the output of the Polycom Rich Experience Player on the Recording Studio appliance under C:\Archive\[broadcast date and time]\Merger\Expression Encoder Output. 2 Save the content of the folder in zip file. 3 Open the Polycom VMC 1000 Administrative Interface. 4 Navigate to Programming > Content. Select Add Item.
B Expression Encoder Guidelines This appendix provides guidelines for the use of Expression Encoder tool. This appendix contains the following sections: • Expression Encoder Tips • Silverlight Recording Layout Expression Encoder Tips Editing The Metadata In order to change the values of the Metadata of a recording in Expression Encoder, here are the steps you'll have to follow: 1 Open the folder of your recording. 2 Open the folder named Merger.
Polycom PRS 2000 Administrator Guide Expression Encoder Tips Note: When using the Mark In and Mark Out feature, the presenter should "Mark In" to signify the start of the presentation video. The Mark In and Mark Out feature is only available for Polycom Rich Experience Player playback. All other output types will play the entire duration of the presentation. 48 1 Locate and launch the .xej (Expression Encoder) file in the directory containing the Polycom Rich Experience Player output files.
Expression Encoder Tips Polycom, Inc. Expression Encoder Guidelines 5 Select the end time for the trim in the timeline. Right-click and select Mark Out. 6 Drag all of the ‘SUBVIDEO’ markers onto the area delimited by the markers (the blue area).
Polycom PRS 2000 Administrator Guide 7 Expression Encoder Tips In the right-hand menu, select the Enhance tab. Copy the start time of the trimmed section to the clipboard (CTRL+C). Paste the start time in a safe field and add one millisecond to the value. Copy this new value to the clipboard. NOTE: The precision for the time is intended to ensure a correct display in the Silverlight player(s). 50 Polycom, Inc.
Silverlight Recording Layout Expression Encoder Guidelines 8 In the right-hand menu, select the Metadata tab. Copy the start time for all ‘ATTR’ script commands accessible under Script Commands and press Enter to validate. 9 If you have changed the name of the recording from the default timestamp convention: a Navigate to the Output tab. b Click the ... (browse) button in the Job Output section. c Verify that the output folder corresponds to the Merger folder of the recording.
Polycom PRS 2000 Administrator Guide Silverlight Recording Layout The Expression Encoder output folder contains the Windows Media file, HTML, corresponding snapshots to timestamps, and the XAP file. The Silverlight VoD will also seamlessly render chapter titles from OCR (Optical Character Recognition), thumbnails corresponding with screenshots, metadata, and other information. See the diagram below for more information.
Silverlight Recording Layout Expression Encoder Guidelines 4 d Expose Closed Captions if provided. e Search OCR within player which will expose URLs for easy navigation to timestamps within recording. f Enable full-screen mode. If the viewer has disabled or exited one of the other video inputs in the Silverlight VoD, these controls will allow you to restore the video input or restore the whole configuration back to default.
Polycom PRS 2000 Administrator Guide 1 54 Silverlight Recording Layout If creating a new output profile in the video mix, the video input borders must not overlap with other images or the boundaries of the total mix profile itself. Otherwise the Silverlight VoD will not capture the coordinates of the video inputs and will render a recording incorrectly. Polycom, Inc.
