To reorder supplies contact: PB www.pb.com/supplies 1-800-243-7824 www.pb.
Contents.............................................................................................................................................. i z CONTENTS Contents INTRODUCTION................................................................................................ 1 Pitney Bowes Customer-Friendly Return Policy ................................................................................ 1 General Precautions ..............................................................................
CONTENTS Using Help ................................................................................................................................. 36 The Label List................................................................................................................................... 38 How the Label List Works .......................................................................................................... 38 Views .....................................................................
INTRODUCTION We strongly recommend that you read this User’s Guide carefully before using your LPS-1, and then keep it nearby for future reference. z INTRODUCTION Congratulations on purchasing the LPS-1. Your new LPS-1 is a label printer that connects to your personal computer, enabling you to quickly and easily print professional custom labels that you have created on your personal computer using the label editing software provided.
INTRODUCTION General Precautions LPS-1 • The LPS-1 is a precision machine. Do not drop, hit or otherwise bang the LPS-1. • Do not grab and lift the LPS-1 by the LA Roll compartment cover. The cover could come off and the LPS-1 could fall and become damaged. • The LPS-1 may malfunction if left near a television, radio, etc. Do not use the LPS-1 near any machine that can cause electromagnetic interference. • Do not expose the LPS-1 to direct sunlight.
z INTRODUCTION • Note that Pitney Bowes does not assume responsibility for any damage, etc. arising from failure to follow the precautions listed. • When peeling a LA Die-cut Label, some portion of the label may remain. Remove the remaining portion before attaching a new label. • Do not drop the LA Roll, or damage to the LA Roll could result. • Be careful when handling the LA Roll. Dropping the roll may break the spool and make it unusable. CD-ROM & Software • • • • Do not scratch the CD-ROM.
GETTING STARTED Unpacking Your LPS-1 Check that the package contains the following before using your LPS-1. If any item is missing or damaged, please contact PB Supply Line at 1-800-243-7824. LPS-1 Quick Start Guide USB cable Pitney Bowes Customer-Friendly Return Policy (Manufactured by Pitney Bowes Part No. XC8897051) CD-ROM Paper guide Starter roll Cleaning Sheet The LPS-1 includes one starter roll of LA Die-cut Online Postage / PC Postage Labels (100 labels).
z GETTING STARTED LPS-1 Components LPS-1 Label Printer Front LA Roll compartment cover FEED button LED lamp ON/OFF button CUT lever If the LA Roll compartment cover is left open, dust will collect on the print head. Always close the cover. Back Power cord USB port Do not connect the LPS-1 to the USB port of your personal computer yet. Do not connect the LPS-1 to your personal computer until directed to do so when installing the printer driver.
GETTING STARTED Button descriptions The functions of the buttons on the LPS-1 are described below. Button ON/OFF button FEED button Condition Turns power to the LPS-1 on and off. • When using LA Die-cut Labels, feeds the LA Label Roll to the beginning of the first label on the roll. If this button is held for more than one second, the LA Label Roll is fed to the beginning of the next label on the roll. • When using LA Continuous Tapes, feeds 1" (25.4 mm) of the LA Label Roll.
z GETTING STARTED Connecting to the Power Supply 1 Plug the power supply cord into a standard electrical outlet. • Check that the electrical outlet is 120 V before inserting the plug. • Remove the power supply cord from the electrical outlet after you have finished using the LPS-1. • Do not pull the cord when removing it from the electrical outlet. The wire in the cord may become damaged. Do not connect the LPS-1 to the USB port of your personal computer yet.
GETTING STARTED Installing the LA Roll There is a wide range of LA Rolls available for use with your LPS-1, allowing you to create almost any type of label you need. Available supplies The types of LA Rolls that may be used with the LPS-1 are listed below. Stock No. LA0-2 LA0-5 LA0-8 LA0-9 Description 4” Online Postage/PC Postage Label Continuous Paper Tape Large Address Label Small Address Label To obtain optimum performance, use only genuine Pitney Bowes accessories and LA Rolls.
z GETTING STARTED 3 Lift the label lever and then thread the end of the LA Roll into the slot immediately before the cutter. When unable to thread the end of the LA Roll to the slot, thread it as far as possible, lower the label lever and close the cover, then press the FEED button to set the roll. 4 Lower the label lever and then close the LA Roll compartment cover.
INSTALLING SOFTWARE Software Overview Install the following label editor software and printer driver on your personal computer to design professional labels and print them on your LPS-1. P-touch Editor Version 4.1 Use this powerful label design software to create a wide variety of custom labels. P-touch Editor Version 4.1 also contains features to link and use data from databases, as well as features for managing names, addresses and other information previously entered on labels.
The installation procedure differs depending on the operating system running on your personal computer. Refer to the installation procedure for the appropriate operating system to install the software. Refer to “When using Microsoft Windows 98 SE” on page 16 for the installation procedure for that operating system.
INSTALLING SOFTWARE 3 Carefully read the license agreement. If you agree to the terms and conditions of the license agreement, click [Yes] to continue installation. The Customer Information dialog box appears. 4 Enter your “User Name” and the “Company Name”, and then click [Next]. The Setup Type dialog box appears.
z INSTALLING SOFTWARE 5 Select the type of setup you prefer. Change the default destination folder if you wish to place the program files elsewhere, and then click [Next]. • Click [Browse] to select an alternate destination folder. • Select “Custom” to install a particular feature. For example, to install the printer driver only. The following items will be installed.
INSTALLING SOFTWARE 7 Review the settings to ensure all are correct, and then click [Next]. If the settings are incorrect, click [Back] to go back and correct. • The InstallShield Wizard completes preparations for installing the software, and then the Setup Status dialog box appears. • After all files necessary to install the Ptouch Editor have been copied and registered, the Driver Setup dialog box appears. The Driver Setup dialog box does not appear if “Driver” is not selected in Custom installation.
z INSTALLING SOFTWARE 9 Check that the LPS-1 is turned on, and then plug the connector on the USB cable into the USB port on your personal computer. When the LPS-1 is recognized, the installer proceeds with the driver software installation. When connecting the LPS-1 to a personal computer via a USB hub, a proper connection may not be possible due to the type of hub used. If this occurs, connect the LPS-1 directly to the personal computer.
INSTALLING SOFTWARE When using Microsoft Windows 98 SE 1 Start your personal computer and insert the CD-ROM into the CD-ROM drive. A dialog box appears briefly while the InstallShield Wizard prepares for installation. When the preparation is complete, the InstallShield Wizard welcome dialog box appears. • It may take a short time for the dialog box to appear. • If the dialog box does not appear, navigate to the contents of the CD-ROM, and then double-click the “Setup.exe” icon.
Enter your “User Name” and the “Company Name”, and then click [Next]. The Setup Type dialog box appears. 5 Select the type of setup you prefer. Change the default destination folder if you wish to place the program files elsewhere, and then click [Next]. z INSTALLING SOFTWARE 4 • Click [Browse] to select an alternate destination folder. • Select “Custom” to install a particular feature. For example, to install the printer driver only. The following items will be installed.
INSTALLING SOFTWARE 6 Specify where to add shortcuts (for easy, one click access) for Pitney Bowes Software, and then click [Next]. If you do not want a shortcut created for an area, clear the check box for that area. Clear all check boxes to add no shortcuts. The Start Copying Files dialog box appears. 7 Review the settings to ensure all are correct, and then click [Next]. If the settings are incorrect, click [Back] to go back and correct.
When the Driver Setup dialog box instructs you to connect the LPS-1, plug the connector on the USB cable into the USB port on the back of the LPS-1. 9 Check that the LPS-1 is turned on, and then plug the connector on the USB cable into the USB port on your personal computer. The Add New Hardware Wizard dialog box appears. z INSTALLING SOFTWARE 8 When connecting the LPS-1 to a personal computer via a USB hub, a proper connection may not be possible due to the type of hub used.
INSTALLING SOFTWARE 12 Click [Next]. The next Add New Hardware Wizard dialog box appears. The settings displayed on the screen may vary depending on the operating environment the software is being installed on. The software will automatically make the appropriate settings, so it is not necessary to change these settings. 13 Click [Next]. The next dialog box appears. The remainder of this procedure varies depending on the dialog box that appears next.
z INSTALLING SOFTWARE 14 Proceed with one of the following. When the Add New Hardware Wizard dialog box appears. Click [Finish]. The new hardware has been detected. Return to step 10. When an error dialog box appears. Refer to Error Recovery on page 23 to correct the error. When the Add Printer Wizard dialog box appears. Click [Finish]. The new hardware has been detected. Go to step 15. 15 Click [Finish]. The User Registration dialog box appears.
INSTALLING SOFTWARE 16 Click [Finish]. Installation of the P-touch Editor software is now completed. You may be required to restart your personal computer after installation. Select one of the restart options and click [Finish].
1 Click [OK]. The Driver Setup dialog box appears. 2 Click [Cancel]. The Confirmation dialog box appears. 3 Turn the LPS-1 off, and the click [Yes]. The dialog box displayed before beginning to install the printer driver appears. 4 Turn the LPS-1 on. The Add New Hardware Wizard dialog box appears and you can resume installation from step 10.
INSTALLING SOFTWARE Uninstalling Software If for any reason you need to remove the software from your personal computer, follow these steps to uninstall the software. Uninstalling P-touch Editor Version 4.1 This procedure removes the P-touch Editor software and associated software files. The printer driver is not removed by this procedure. 1 Start (→ Settings) → Control Panel → Add or Remove Programs → Pitney Bowes P-touch Editor Version 4.1 → Change/Remove (Add/Remove...
z INSTALLING SOFTWARE 4 Click [Finish] to complete the uninstall. The uninstall process is now completed. Uninstalling the Printer Driver This procedure removes the printer driver from the personal computer. 1 2 Turn off the P-touch and remove the USB cable from your personal computer. Open the Printer control panel (Printers and Faxes for Windows® XP (Home/ Professional)). For details, refer to Windows Help. 3 Select the Pitney Bowes LPS-1 icon and then select “Delete” from the “File” menu.
CREATING LABELS This section describes the general procedure for creating labels using your LPS-1. Refer to the sections indicated for details and additional information related to each operation. 1 Insert the appropriate LA Roll. Select the appropriate LA Roll for the label you are creating. z CREATING LABELS Overview Insert the LA Roll. [Label] p. 8 2 Enter the text. There are two main methods of entering text on the label. Enter text with P-touch Editor our easy to use label creation software.
z CREATING LABELS 3 Edit the label. P-touch Editor provides a variety of editing functions. Use the tools in the Draw toolbar and Object dock to edit the label. Draw toolbar Object dock Provides tools for drawing graphics on the label. The object dock contains icons for functions to add text, graphics, tables, frames and other decorative objects to the label. P-touch Editor Help 4 Print the label. The label is printed from the LPS-1. Click p. 31 p.
CREATING LABELS Starting P-touch Editor 1 To start P-touch Editor, click the Start button on the task bar, point to All Programs (or Programs), point to Pitney Bowes P-touch Editor 4.1, and then click P-touch Editor. You can also start P-touch Editor by double-clicking the short-cut icon on the desktop or clicking the short-cut icon in the Quick Launch Tray if these were created during installation. When P-touch Editor starts, the layout selection dialog box appears.
After installing and starting the software, you are now ready to create your own labels. While you can create a wide range of labels using P-touch Editor, there is generally a common work flow for creating any label. Select the type and size of label ¾ Enter text ¾ Apply formatting to text ¾ Add decorative objects to the label ¾ Print the completed label z CREATING LABELS Using P-touch Editor Each process in this work flow is described in the following sections.
CREATING LABELS Creating an Address Label This section describes the process of creating an address label as an example. In this example we will create a standard sized address label with the addressee’s name in bold and a slightly larger font size, and with a simple single-line frame with rounded corners. 1 In the Page properties box, select Standard Address from the pull-down list of label types. The tape length and width settings are automatically set to the size of a standard address label.
z CREATING LABELS Printing the Label We will now print the label created in the earlier example. 1 In the Print properties box, select the number of copies to be printed (1) and then click . The label is printed. If the Print property box is not displayed in the Property dock click to open it. 2 Cut off the printed label using the CUT lever. When using the LPS-1, make sure that printing is completed before cutting the label with the CUT lever.
CREATING LABELS Saving the Label You can save the label you have created in a file for later use. 1 Click in the Standard toolbar. The Save As dialog box appears. When the current label layout has already been saved, changes are saved to the existing file name. 2 Navigate to the folder where you want to save the file, enter the file name, and then click . The label layout is saved in the location specified.
You can create labels with bar codes for use with cash registers, stock control systems or other bar code reader systems. 1 In the Page properties box, select Normal Format from the pull-down list of label types. The tape length and width settings are automatically set to the size of a standard address label. If the Page property box is not displayed in the Property dock click 2 Click the in the Object dock. The Bar Code Properties dialog box appears.
CREATING LABELS • Pitney Bowes shall not assume any responsibility for any loss or damage caused by bar code labels being misread. • If the bar code reader is not able to read bar code labels printed using the "Give priority to print speed" option, try using the "Give priority to print quality" option. • The bar code reader may not be able to read bar code labels with narrow bar codes. • The LPS-1 is not designed exclusively for creating bar code labels.
The following are examples of the variety of labels that can be created using P-touch Editor and some optional features. Refer to How To in the online P-touch Editor Help for further details.
CREATING LABELS Using Help P-touch Editor has its own Help application that offers further detailed information on the features available with P-touch Editor and how to use these features. Opening Help 1 Start P-touch Editor. Refer to “Starting P-touch Editor” on page 28. The layout window appears. 2 Select “P-touch Editor Help” from the Help menu or use F1. The P-touch Editor Help window appears. 1 2 3 4 1. Toolbar Contains quick and easy access icons used in Help. 2.
z CREATING LABELS Printing Help The contents of the Help topics can be printed to a standard printer (not the LPS-1). 1 Select a topic in the Contents tab. 2 Click on the toolbar. The Print Topics dialog box appears. 3 Select the range of topics to be printed, and then click . The Print dialog box appears. 4 Select any options for your standard printer, and then click The specified Help topics will be printed. .
CREATING LABELS The Label List The Label List is a built-in database for storing information from previously created labels or for potentially new labels. How the Label List Works The Label List is displayed in the Label List window, and works similarly to a Database connection. Refer to “Using a Database” on page 52 for a details about conecting to a database.
z CREATING LABELS Form view Displays the selected record data in a form rather than as a list. Field name Field data Using the Label List As an example we will create a set of address labels using the Label List. Before beginning, create a new layout and select the label size. Refer to “Creating an Address Label” on page 30. The label list would be used when a user wishes to print (reprint) a label containing the stored information.
CREATING LABELS 4 To add the next record, right click in the Label List window, and select “Create New Record” from the pull down menu. A new record appears in the list. 40 5 Enter the name and address, etc., in the new record. 6 Repeat steps 4 and 5 to add more records.
The label layout can now be created using the fields in the Label List as a guide. What is a Layout Style? • A Layout Style lets you easily use a variety of previously registered label layouts. • You can also register new layouts you have created and quickly and easily recall these for use again later. When is this useful? • You can easily create labels by simply selecting a Layout Style then just entering text in the layout displayed in the P-touch Editor's Layout window.
CREATING LABELS 2 Select the appropriate layout for the label you want to create, and then click . The Merge Fields dialog box appears. Each label size has default Layout Style. For each, the layout style used the last time for that specific label size will be automatically saved and used the next time. 3 On the new layout, each field has a name, indicated in the Merge Fields dialog box as Layout Object. For each field, assign an object from the Label List.
z CREATING LABELS 2 To add the field from the Label List to the label layout, click on the field selector of the field you want to add to the label, and then drag and drop it on the layout. A pop-up menu appears. 3 Select “Text” from the pop-up menu. The field is added to the layout and displayed as text. If “Bar Code” is selected, the field is added and displayed as a bar code. 4 Repeat steps 1 and 2 to add more fields to the layout.
CREATING LABELS Printing labels from the Label List 1 Click in the Print properties box to open the Print dialog box and select the print options. Refer to “Print Options” on page 31 for details. 2 Select a Print Range option to select which records are printed. Refer to the Print Range Options table for details. 3 Click The specified labels are printed. zPrint Range Optionsz Setting All Records Current Record Selected Record(s) Record Range Details Prints all records in the Label List.
If during software installation the Add-In feature was selected, an Add-In function is also installed for Microsoft Word, Microsoft Excel and Microsoft Outlook (provided these applications are installed on your personal computer). Using these Add-In functions, you can quickly and easily create a label by highlighting the information and clicking the P-touch icon.
CREATING LABELS Microsoft Word You can start the P-touch Add-In and copy the highlighted data directly onto a label from Microsoft Word. The highlighted data is copied as text and automatically added to a new record created in the Label List. The Title and Body fields of the new record are then merged into a new label layout, which is displayed in the Add-In Preview window.
Click in Microsoft Word’s standard toolbar. P-touch Editor starts and the Add-In Preview window appears showing the newly created label. Toolbar z CREATING LABELS 2 Preview window Displays a preview of the label with the copied data Add-In Preview window toolbar Print button Prints the current label. Print Settings button Opens the Print dialog box. Check Media button Checks the size of the LA Roll currently inserted in the LPS-1. Change Paper Setting Opens the Paper Settings dialog box.
CREATING LABELS 3 Click to print the label. To edit or customize the text or label layout, click . The full P-touch Editor screen appears and you can edit the label. How Microsoft Word data is added to the Label List A new record is automatically created and the text in the selected data is added to the following fields. • The current date is added to the Date field. • The first line is added to the Title field. • All remaining lines are added to the Body field.
Click in Microsoft Excel’s standard toolbar. P-touch Editor starts and the Add-In Preview window appears showing the newly created label. z CREATING LABELS 2 • Refer to P-touch Editor Help for other methods of starting P-touch Editor from within Microsoft Excel. • An error message appears if there is no data highlighted, or if the data highlighted contains an object not supported by P-touch Editor.
CREATING LABELS • Uncheck the "Label List" checkbox in the Add-In Preview window when you do not want to register the data in the Label List. • The data is copied onto a label formatted with the default Layout Style. To change the Layout Style, click to open the full P-touch Editor screen and edit the layout or apply a different Layout Style. Refer to “Creating Labels Using a Layout Style and Data from the Label List” on page 41 for details.
3 Click z CREATING LABELS • Refer to P-touch Editor Help for other methods of starting P-touch Editor from within Microsoft Outlook. • An error message appears if there is no data highlighted, or if the data highlighted contains an object not supported by P-touch Editor. • Refer to “How Microsoft Outlook data is added to the Label List” on page 51 for details of how the selected data is automatically added to the Label List. to print the label. To edit or customize the text or label layout, click .
CREATING LABELS Using a Database What is the database function? The database function allows you to use existing data from another source to quickly create custom labels containing database content - for example name/address labels or inventory labels with codes. The supported formats are mdb (MS Access), csv (generic format) and xls (MS Excel). Creating a name badge label using a database This procedure describes how to retrieve the database information and associate it to the layout.
Navigate to the file containing the data to be used for the labels and open the file. We will be using MS Excel data for this example. After opening the database file, the Database window appears below the Layout work area. 5 Click on the field selector of the field you want to add to the label, for this example we will use the Name field, and then drag and drop it on the layout. The field is added to the layout.
CREATING LABELS 6 Use the Text Properties dialog box to update the font, position and size of the new field. 7 Repeat steps 4 and 5 to add more fields to the layout. Once you have competed editing the layout, the label is ready to be printed. You can check the layout and content of each label by selecting the corresponding record in the Database window. You can also move from record to record by using the "Next Record" and "Previous Record" buttons in the "Database Properties" box.
Print the label(s) using one of the methods below • To print the label currently displayed in the Layout work area by itself, click in the Print Properties box. • To print several labels, hold down the [Ctrl] key and select the records in the Database window for the labels you want to print, and then click in the Print Properties box. • To print labels for all records, click the Print Setup button. Select “All Records” for “Print Range” and click to print the labels.
APPENDIX z APPENDIX Maintenance Your LPS-1 may need cleaning from time to time, particularly if you are using it in a dusty environment. Cleaning the Print Head The LA Paper Roll used in the LPS-1 is designed to automatically clean the print head. As the LA Paper Roll passes over the head during printing or label feeding, the print head is cleaned. If necessary, simply feed the LA Paper Roll using the FEED button to clean the print head.
z APPENDIX 4 Thread the end ( 1 ) of the Cleaning Sheet into the slot immediately before the cutter. • Do not peel off section ( 1 ) of the sheet. • Make sure that the printed surface of the Cleaning Sheet is facing up. 5 After the Cleaning Sheet is inserted in the slot, peel of section ( 2 ) of the sheet. 6 7 Turn on the LPS-1. Press and hold the FEED button for at least one second. The roller rotates for 4" (10 cm). • The length of the Cleaning Sheet is 3" (8.5 cm).
APPENDIX Changing Cutter Unit Repeated use of the cutter unit will eventually reduce the sharpness of the blade. When this occurs, purchase replacement blades and then follow this procedure to replace the cutter. Refer to Accessories on page 61 for details on purchasing replacement blades. 1 Turn off the LPS-1 and unplug the power code from the electrical outlet. 2 Open the LA Roll compartment cover, lift up the label lever, and remove the LA Roll from the compartment.
z APPENDIX Troubleshooting What to do when... Problem The LPS-1 does not print, or a printing error is received. The power button does not light up or flash. The printed label contains streaks or poor quality characters, or the label is not fed correctly. A data transmission error appears on the personal computer. Labels are jammed in the cutter or are not ejected correctly after printing. Layout style is not updated when Add-in is still activated and a new label roll is installed.
APPENDIX Specifications LPS-1 Item Display Specification LED lamp (green) Printing method Direct thermal printing via thermal head Max.90mm/sec, Max.50labels/min. (Standard Address Labels) 300 dpi/720 dot 2.3"(59mm) 1" (25 mm) Printing speed Printing Buttons Interface Power source Dimensions Weight Cutter Print head Maximum Printing Width Minimum printing length ON/OFF button FEED button USB (USB Spec. 1.1 protocol) AC 120 V 60 Hz (0.
Pitney Bowes recommends the use of genuine Pitney Bowes accessories with your LPS-1. The use of other products will not allow the machine to operate or may damage your LPS-1. The following supplies and accessories are available for your LPS-1 and can be ordered directly from Pitney Bowes. z APPENDIX Accessories (For USA Only) To reorder supplies contact: PB www.pb.com/supplies 1-800-243-7824 LA Rolls Stock No.
APPENDIX APPENDIX Index A D AC power cord ......................................... 3 Accessories ............................................. 61 Add-In function ....................................... 45 Add-In Preview window ...................... 47 Add-In software ...................................... 10 Add-Ins ...................................................... 17 Administrator ........................................... 10 Auto Format Templates ................ 13, 17 Database ..............
M Maintenance ........................................... 56 Manuals .............................................. 13, 17 Merge Fields ........................................... 42 Merge Fields function .......................... 41 Microsoft Excel ....................................... 48 Microsoft Outlook .................................. 50 Microsoft Word ....................................... 46 N Name badge ........................................... 52 O Object dock ............................
APPENDIX U USB cable .................................................. 4 USB port ..................................................... 5 ® ® Microsoft , Windows are registered trademarks of Microsoft Corporation in the US and other countries. This product includes the software module "USBPRINT.SYS" and "USBMON.DLL" in which Microsoft Corporation wholly retains its rights and interests. Adobe, Acrobat and Reader are registered trademarks of Adobe Systems Incorporated.
z APPENDIX APPENDIX Contact Information Service and Support For service and support of your LPS-1 Label Printer, please visit http://www.pb.com/labelprinting or call 1-800-522-0020. Accessories and Supplies To order accessories and supplies for your LPS-1 Label Printer, visit PB Supply Line at http://www.pb.com/supplies or call 1-800-243-7824.
