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Recycling Pitney Bowes is concerned about issues that affect our environment. Properly handled, all parts from our Imaging Cartridges can be recycled in some way rather than taking up additional space in our country’s landfills. To make this easier, Pitney Bowes has set up a program to provide trouble-free recycling for the 1630 Imaging Cartridges in the U.S. Enclosed with each Imaging Cartridge is a prepaid postage return label and a strip of adhesive tape.
Table of Contents 1 INTRODUCTION ............................................................................ 1-1 Using This Manual ............................................................................ 1-1 Finding Information ................................................................... 1-1 Control Panel Overview ................................................................... 1-2 About Your Machine .........................................................................
ii 4 SYSTEM SETUP .............................................................................. 4-1 Getting Started .................................................................................. 4-1 Setting Dialing Mode (Tone/Pulse) ............................................ 4-1 Setting Date and Time ................................................................ 4-1 Setting Machine ID .................................................................... 4-2 Entering Text ..........................
6 TX SETTINGS .................................................................................. 6-1 Before You Begin ............................................................................... 6-1 Sending Faxes with Multiple Settings ........................................ 6-2 Manual Transmission ................................................................. 6-2 Automatic Transmission ............................................................. 6-2 Manual and Automatic Fax Redial ................
9 REMOTE FAX OPTIONS ............................................................... 9-1 Fax Forwarding/Paging .................................................................... 9-1 Programming a Fax Forwarding Number ................................... 9-1 Programming Paging Number .................................................... 9-2 Setting Remote Rtrv ......................................................................... 9-2 Changing R R Passcode ................................................
14 USING FAX MACHINE AS A PRINTER .................................... 14-1 Special Printing Features ............................................................... 14-1 Windows® Printing ................................................................... 14-1 Popular Printer Emulation Support .......................................... 14-1 Bi-directional Parallel Interface ............................................... 14-1 Enhanced Memory Management ..............................................
If You Are Having Difficulty with Your Machine .................... 17-6 Difficulties Setting up the Software (For Windows® 3.1x Users)17-13 Graphics or Text Is Missing in the Printout ............................ 17-13 Bi-Directional Parallel Ports (nibble and byte modes) ............ 17-13 Machine Connect Failure or Bi-Directional Communication Error ................................................................................... 17-13 EPSON ActionLaser 1100 / 1400: ....................................
2 Assembly and Connections Packing List Make sure you have the following items: Power Cord Telephone Handset Drum Unit Assembly Telephone Wire Cord Handset Curled Cord Document Support IEEE-1284 Compliant Bi-directioned Cable Quick Reference Card Document Tray with Extension Operating Guide Floppy Disks Whenever you transport the machine, use the packing materials that came with your machine.
Choosing a Location Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet. Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the sides of the machine.
Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes. 2 Open the front cover of the machine. 3 Insert the drum unit assembly into the machine. 4 Close the front cover.
Attach the Trays 1 Attach the document support and document tray with extension, and unfold the extension, which holds documents in place. Document Support Document Tray with Extension 2 Unfold the Front Output Bin Extension, which holds printed pages in place. Front Output Bin Extension Manual Feed Slot The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.
Paper Acceptable Paper Paper Type Paper Size Multi-purpose cut sheet Paper Cassette #1: Letter, Legal, A4, A5, ISO B5, Executive, A6, 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) Manual Feed Slot: cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) COM-10, Monarch, C5, DL envelopes post cards organizer labels and transparencies 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) Day-Timer® J, K, L 2.75–8.5 x 4.
Paper Specification for the Cassette Cut Sheet Basis Weight: 17 to 28 lb. (64 to 105 g/m2) Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight Manual Feed Slot Cut Sheet Envelopes Basis Weight: 17 to 42 lb. (64 to 158 g/m2) 20 to 24 lb. (75 to 90 g/m2) Caliper: 0.003 to 0.008 inches. (0.08 to 0.2 mm) 0.003 to 0.005 inches. (0.084 to 0.
Loading Paper in Multi-purpose Paper Cassette 1 Pull the paper cassette completely out of the machine. 2 Slide the paper width and length adjusters for the paper size you want. 3 Fan the paper well. Load paper Maximum Paper Height Guide in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m2) paper. 4 Slide the paper cassette into the machine until it locks into place.
Connections Connecting the Machine Connect the handset, power cord, and telephone line. 1 Connecting the Handset Connect the curled handset cord to the bottom of the handset and the left side of the machine. 2 Connect the Power Cord When you connect the power, the screen will illuminate. 3 Connect the telephone line. Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine. Connect the other end to a modular wall jack.
Connecting an External Telephone Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your machine. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the machine. Whenever this phone (or TAM) is in use, the screen displays EXT. TEL IN USE, and, if the machine handset is lifted, an alarm sounds.
Do not connect a TAM elsewhere on the same phone line. 1 Plug the telephone line cord from the wall jack into the left side of the machine, in the jack labeled LINE. 2 Plug the telephone line cord from your TAM into the left side of the machine, in the jack labeled EXT. (Make sure this cord is connected to the TAM at the TAM’s telephone line jack, and not its telephone set jack.) 3 Set your external TAM to four rings or less. (The machine’s Ring Count setting does not apply).
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Installing Machine, External Two-Line TAM, and Two-Line Telephone When you are installing an external two-line telephone answering machine (TAM) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAM. The most common connection is to put the machine on Line 2, which is our assumption in the following steps. The back of the two-line TAM must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in FAX mode to receive faxes any time of day or night.
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3 On-Screen Programming User-Friendly Programming We have designed your machine with on-screen programming. Userfriendly programming helps you take full advantage of all the features your machine has to offer. (See Using This Manual, page 1-1.) Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the feature menu selections and programming options and settings.
Feature Selection Table If you have a basic understanding of how to program your machine, you can perform most of the programming settings without this manual. To help you understand the feature selections, options, and settings that are found in your fax programs, use the Feature Selection Table below. 1. Fax Features 1. SYSTEM SETUP Feature Description 1. TONE/PULSE 2. DATE/TIME Selects dialing mode. Enter date and time for LCD display and heading on transmissions. 3.
1. Fax Features (CONTINUED) 2. RX SETTINGS Features 1. RING COUNT 2. F/T RING TIME 3. EXT.TEL.RX 4. REMOTE CODE 5. RX REDUCE 6. PAPER 7. PRINT DENSITY 8. POLL RX 9. SAVE TONER Description Factory Set Number of rings before machine 04 answers in FAX or FAX/TEL mode. Sets the time for “double ring” in 20 SEC FAX/TEL mode. Receive fax messages without ON pressing the Start key. Enter code to activate or deactivate ON ( 51, #51) machine from a remote location. Reduces size of image.
1. Fax Features (CONTINUED) 3. TX SETTINGS Feature 1. COVER SHEET 2. COVER MESSAGE 3. CONTRAST 4. MODE 5. OVERSEAS MODE 6. VOICE REQ. 7. DELAYED SEND 8. POLL 9. TX FROM ADF 0. BATCH TX 4. VIEW/DEL. JOBS Feature Description Factory Set Page Automatically sends the cover OFF page you programmed. Program customized message for — fax cover sheet. Change lightness or darkness of a AUTO fax you are sending. Allows you to change resolutions STANDARD page by page.
1. Fax Features (CONTINUED) 7. PRINT REPORTS Feature Description Factory Set Page INC 10-1 INTERVAL:OFF 10-1 1. JOB STATUS RPT 2. JOURNAL Print lists and reports 3. DIALER DIR. of activity. — 10-1 4. ALPHA DIR. (Details in Chapter 10) — 10-1 5. MACH. SETTINGS — 10-1 6. JOBS REPORT — 10-1 8. REMOTE FAX OPT Feature Description 1. FAX FWD/PAGE 2. REMOTE RTRV 3. RR PASSCODE 4. PRINT FAX Set machine to forward fax messages —OR—call your pager.
2. Printer Features 1. PRINT OPTIONS Feature 1. INTERNAL FONT 2. CONFIGURATION 2. RESET PRINTER Feature 1. FACTORY SET 2. HEX DUMP MODE 3-6 Description You can print resident fonts to check and confirm font types Printer settings and status are listed here. Description You can restore the printer back to the factory default settings. If you set HEX DUMP MODE, all the PC data is printed in hexadecimal.
4 System Setup Getting Started Setting Dialing Mode (Tone/Pulse) Your machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1 Press Features , 2 Use or and press 3 Press Stop 1 , 1 , 1 . to select dialing mode . DIALING:TONE? SELECT <- -> & SET DIALING:PULSE? SELECT <- -> & SET Enter/Yes to exit.
Setting Machine ID You can store your name, fax number, and telephone number to be printed on all fax pages you send. See Composing Electronic Cover Sheet, page 6-5. 1 Press Features , 1 , 1 , 3 . 2 Enter your fax number (up to 20 FAX: digits) and press Enter/Yes . You must enter a fax number to proceed. ENTER & SET 3 Enter your telephone number (up TEL: ENTER & SET to 20 digits) and press Enter/Yes . If your telephone number and fax number are the same, enter the same number again.
Inserting spaces If you want to enter a blank space, press twice between characters. once between numbers and Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear/No ; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you can back up and type over incorrect letters.
Setting Beep Volume You can set the beep volume to LOW, HIGH or OFF. The default setting is LOW. When the beep volume is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of fax sending or receiving. 1 Press Features 2 Press or 3 Press Stop , 1 , 1 , 4 . to select your setting and press Enter/Yes . to exit.
Setting Handset Volume Please carefully read “Choosing the Handset Volume,” page 4-4 before you do the following steps: 1 Press Features , 1 , 1 , 7 . 2 If none of the users are hearing-impaired, press or to select AMPLIFY VOL:OFF? and press Enter/Yes , then go to Step 4 —OR— If some or all of the users are hearing-impaired, select AMPLIFY VOL:ON? and press Enter/Yes .
Sleep Timer Setting the Sleep Timer reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax, or makes a copy. The default setting is 0 minutes. 1 Press Features , 1 , 1 , 5 . 2 Use the Dial pad to enter the amount of time the machine is idle before it drops into sleep mode (00 to 99 minutes) and press 3 Press Stop Enter/Yes . to exit.
5 RX Settings Basic Receiving Operations Select Answer Mode There are four different answer modes for your machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use. NOTE: The lighted indicators mean lit. Mode 1. MANUAL (manual receive) Light Fax TAM = not selected How it works When to use it You control the phone line and must answer every call yourself.
Setting Ring Count The Ring Count setting determines the number of times the machine rings before it answers. If you have extension phones on the same line as the machine, keep the Ring Count default setting of 4. (See EXT.TEL.RX page 5-3 and Operation from External or Extension Telephones and For FAX/TEL Mode Only, page 5-7.) 1 Press Features 2 Press or , 1 , 2 , 1 . to select Ring Delay and press Enter/Yes .
EXT.TEL.RX When you use this feature, you don’t have to press Send/Receive when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your machine. If you choose AUTO, your machine chooses the level of reduction for you. If you purchased and attached the optional Cassette #2 you can select the reduction ratio for each cassette. 1 Press Features , 1 , 2 , 5 . 5.
Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the machine, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your machine. If you purchased and attached the optional Cassette #2 you can select the paper size for each cassette. 1 Press Features , 1 , 2 , 6 .
Setting the Print Density You can adjust print density, making your printed documents darker or lighter. 1 Press Features 2 Press 3 Press , 1 , 2 , 7 . to make print lighter, or Stop to make print darker. to exit. Save Toner You can conserve toner using this feature. When you set Save Toner to ON, print appears somewhat lighter. The default setting is OFF. 1 Press Features 2 Press or 3 Press 5-6 Stop , 1 , 2 , 9 . to turn ON (or OFF) and press to exit.
Advanced Receiving Operations Operation from External Telephones If you answer a fax call on an external phone in the EXT. jack, you can make your machine take over by using the Fax Receive Code. When you 5 1 , the machine starts to receive a fax. press the Fax Receive Code (See Setting Ring Count, page 5-2 and EXT.TEL.RX, page 5-3.) If the machine answers a voice call and double-rings for you to take over, 5 1 to take the call at an extension use the Telephone Answer Code phone.
1 Press Features , 1 , 2 , 4 . 2 Press or to select ON (or OFF) and press Enter/Yes . REMOTE ACT.:ON? SELECT <- -> & SET 3 If you want to, enter a new Fax Receive Code, and press Enter/Yes FAX RECEIVE: * 51 ENTER & SET . 4 If you want to, enter a new Telephone Answer Code, and press 5 Press Stop Enter/Yes . TEL ANSWER:#51 ENTER & SET to exit. Printing a Fax in Memory If you have Remote Rtrv ON for remote retrieval you can still print a fax in the memory.
Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. (See Canceling a Scheduled Job, page 5-10.) 1 Press Features , 1 , 2 , 8 . 2 Press POLL RX:OFF? SELECT <- -> & SET 3 Enter the fax number you are polling. ENTER FAX NO. PRESS START KEY or to choose ON (or OFF) and press Enter/Yes . 4 Press Send/Receive . The screen displays DIALING.
Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Send or Polling Transmit. 1 Press Features , 1 , 4 . 4.VIEW/DEL.JOBS Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING. 2 If you have more than two jobs waiting, use or to select the job you want to cancel and press Enter/Yes . —OR— If you have only one job waiting, go to Step 3. 3 Press 1 to cancel—OR—Press 2 to exit without canceling.
Unique Ringing This machine feature lets you use the Unique Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Unique Ring pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your machine. Your machine has a Unique Ring feature, allowing you to dedicate one phone number just for receiving faxes.
Registering your Unique Ring Pattern If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below. 1 Set the machine to MANUAL mode. 2 Press Features , 1 , 0 , 1 . The screen displays the current setting of this feature. 3 Press or to select Mode. 4 Press 5 Press Enter/Yes when the screen displays UNIQUE RING:SET? or to select the prestored ring pattern you want to assign and press Enter/Yes .
Caller ID The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings. (See Printing Caller ID List, page 5-14.) After a few rings, the screen displays the telephone number of your caller (or name, if available).
Clearing a Caller ID Stored in Memory For effective use of the memory, it is recommended that you clear the Caller ID stored in memory by pressing Clear/No when the display shows the number or name. Printing Caller ID List 1 Press Features 2 Press or 3 Press 5 - 14 , 1 , 0 , 2 . to select PRINT REPORT? and press Send/Receive . R E C E I V E S E T T I N G S Enter/Yes .
6 TX Settings Before You Begin n Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your machine can scan an image only 8.15 inches wide, regardless of how wide the paper is. n Make sure you insert documents face down, top edge first. n Adjust the paper guides to fit the width of your document. n The ADF (automatic document feeder) can hold up to 30 pages, feeding each one individually through the machine. Use standard (17 lb–24 lb) paper when using the ADF.
Sending Faxes with Multiple Settings When you send a fax you can choose any ACCEPTED combination of the available settings: add a coversheet and select a comment; set the OTHER SETTINGS? contrast or resolution; send using overseas 1.YES 2.NO mode, call reservation or delayed send, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings: Press 1 if you want to select additional settings.
Dual Access You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you're scanning, except Timer and Polling. If you try to scan in and store a 51st fax, the machine will send it immediately, without storing it in memory. If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel scanning.
5 Press 1 if you want to select additional settings. The display returns to the TX SETTINGS menu—OR—Press 2 if you are finished choosing settings and go to Step 6. 6 Enter fax number and press Send/Receive . Checking the Jobs Status Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.) (See Canceling a Job in Memory on this page.) 1 Press Features , 1 , 4 .
Basic Sending Operations Composing Electronic Cover Sheet The cover sheet is generated at the receiving party’s machine. Your cover sheet includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch and Speed Dialing, pages 8-1, 8-2.) The cover sheet indicates your Machine ID, and the number of pages you’re sending. If you have Cover Sheet Setup set to ON, the number of pages remains blank. ( Features 1 3 1 .
Composing Your Own Comments You can set up two custom comments. 1 Press Features , 1 , 3 , 2 . 2 Use or to choose position 5 or 6 for your customized comment and press Enter/Yes 3 Use the dial pad to enter your customized comment and press (See Entering Text, page 4-2.) Enter/Yes . . ACCEPTED 4 Press 1 if you want to select additional OTHER SETTINGS? 1.YES 2.NO settings. The display returns to the TX SETTINGS menu—OR—Press 2 to exit.
Always Send Cover Sheet Make sure Machine ID is set up. This feature does not work without the Machine ID. (See Setting Machine ID, page 4-2.) You can set the machine to send a cover sheet whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 Press Features , 1 , 3 , 1 . 2 Press or to select COVER SHEET: ON? and press Enter/Yes . 3 If you selected ON, press or to select one of the standard or custom comments and press Enter/Yes .
Contrast If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. 1 Insert the document, face down, in the feeder. 2 Press 3 Use Features or , 1 , 3 , 3 . to select AUTO, S.LIGHT or S.DARK and press Enter/Yes . 4 Press 1 if you want to select additional settings.The display returns to the TX SETTINGS menu.—OR—Press 2 if you are finished choosing settings, and go to step 5.
Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1 Insert document. 2 Press Features , 1 , 3 , For the MFC, press 3 Press or 5 5.OVERSEAS MODE . Features , 1 , 3 , 5 . to select ON (or OFF) and press Enter/Yes . 4 Press 1 if you want to select additional settings. The display returns to the TX SETTINGS menu—OR—Press 2 if you are finished choosing settings and go to step 5. 5 Enter the fax number you’re calling.
You cannot use auto redial with Voice Request. You cannot use Voice Request with Delayed Send or with Polling. You must register your Machine ID to set Call Back Message to ON. Print Sample Call Back Message 1 Press Features 2 Press or 3 Press , 1 , 3 , 6 . to select PRINT SAMPLE? and press Enter/Yes . Send/Receive . Delayed Send During the day you can store up to 50 documents into memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3.
Delayed Batch Transmission Before sending the delayed faxes, your machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. 1 Press Features , 1 , 3 , 2 Press 0 . or to select ON (or OFF) and press Enter/Yes . 3 Press Stop BATCH TX:ON? SELECT <- -> & SET to exit.
1 Insert the document into the feeder. 2 Enter a number using One Touch, Speed Dial, Group number, Tel-index or the dial pad. Example: Group number 3 Press Broadcast . 4 Enter the next number. Example: Speed Dial 5 Press Broadcast . 6 Enter the next fax number. Example: Manual dialing, using the dial pad. 7 Press Send/Receive . Your machine will read the document into memory and then start sending faxes to all the numbers you entered.
Setting Up Polling Transmit Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it. (See Interrupting Delayed Send and Polling Transmit Jobs on this page.) 1 Place the document to be retrieved in the feeder. 2 Press Features , 1 , 3 , 8 . 3 Press or to choose POLL TX:ON? and press Enter/Yes . POLL:OFF? SELECT <- -> & SET 4 Press 1 to select DOC if you want your 1.DOC 2.
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7 Setup Dialer Settings Storing Numbers for Easy Dialing You can set up your machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store 32 fax/phone numbers that you can dial by pressing one key (and Send/Receive ). To access numbers 17 to 32, hold down Shift . You also can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.
If you need to store a pause longer than 3.5 seconds, press more times. two or Redial/Pause Even if you lose electrical power, numbers stored in memory will not be lost. Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only three keys (and Send/Receive ). There are 100 Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost. (See Speed Dialing, page 8-2.) 1 Press Features , 1 , 6 , 2 .
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Send/Receive ). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up A One Touch key. Finally, you can have up to six small Groups, or you can assign up to 131 numbers to one large Group. You can include up to 31 One Touch keys, and up to 100 Speed Dial numbers.
Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either *01: PITNEY BOWES 1.CHANGE 2.EXIT 1 Press 1 to change the number, or press 2 Enter a new number and press Enter/Yes 2 to exit without changing it. . n If you want to erase the number, press left of the digits.
8 Telephone Operations Dialing Options You can send faxes or make telephone calls by dialing manually or by using Directory Search, One Touch or Speed Dial memory. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. 1 Pick up the handset—OR—Press Manual Telephone/Fax . 2 When you hear a dial tone, dial the call using the dial pad. 3 If you pressed Manual Telephone/Fax to dial the call, pick up the handset when the other party answers.
Speed Dialing 1 Pick up the handset—OR—Press Manual Telephone/Fax . (See Storing Speed Dial Numbers, page 7-2.) 2 When you hear a dial tone, press Speed Dial , then press the two-digit Speed Dial number. 3 If you pressed Manual Telephone/Fax to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.) 4 To hang up, replace the handset.
Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press retry the number. Redial/Pause to If you’re sending a fax automatically and the line is busy, the machine will redial automatically up to three times at 5 minute intervals.
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9 Remote Fax Options Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Remote Rtrv” is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message. 1 Press Features , 1 , 8 , 1 . 2 Press or until the screen displays and press Enter/Yes .
Programming Paging Number When Paging is selected, your machine dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory. 1 Press Features , 1 , 8 , 1 . 2 Press or until the screen displays and press Enter/Yes . PAGING? SELECT <- -> & SET 3 Enter your pager phone number (up to 20 PAG#: ENTER & SET digits) followed by and press Enter/Yes .
Changing R R Passcode Enter your R R Passcode when the machine picks up your call, so you can access features remotely. The passcode is preset to 1 5 9 , but you can change this. The cannot be changed. 1 Press Features , 1 , 8 , 3 . 2 Enter a three-digit number from 000 to 999 and press Enter/Yes . (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.) 3 Press Stop to exit.
Remote Commands Follow the commands below to access features remotely. When you call your machine and enter your Remote Retrieval Passcode (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Operation Details Remote Commands 95 Changing Fax Forwarding/ Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Remote Rtrv ON 7 Remote Rtrv OFF If you hear one long beep, the change is accepted.
Retrieving Jobs Report You can retrieve the Jobs Report from a remote fax machine to see if you have any fax messages. 1 Dial your fax number. 2 When you hear the beep, immediately enter your R R Passcode ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 1 6 . 4 Using the dial pad, enter the number of the remote fax machine (up to 20 . digits) where you want the Jobs Report forwarded, and then press You cannot use and a pause, press . as dial numbers.
Changing Fax Forwarding Number Remotely You can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax number. 2 When you hear the beep, immediately enter your R R Passcode ( 1 5 9 ). 3 When you hear two short beeps, enter 9 5 4 . 4 Enter the new telephone number of the remote fax machine (up to 20 digits) where you want your fax messages forwarded, and then . press You cannot use and a pause, press . as dial numbers.
10 Printing Reports Settings and Activity You can print the following lists and reports: 1.JOB STATUS RPT Choose if you would like a Job Status Report printed after every fax you send. 2.JOURNAL Journal lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive. 3.DIALER DIR. Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order. 4.ALPHA DIR. DIALER DIR. list (above), alphabetically.
Transmission Verification Job Status Rpt. You can use the Job Status Rpt. as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful. When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates NG (poor line condition), send the document again. If the report indicates you should check the readability of certain pages, resend those pages.
11 Making Copies Using Your Machine as a Copier You can use your machine as a copy machine, making up to 99 copies at a time. The machine can stack the copies or collate (sort) them. The printable area of your machine begins at approximately one-sixth inch (4mm) from the edge of the paper. 1/6" (4mm) Not Printable area 1/6" (4mm) Copy Contrast (Temporary Setting) If a document is in the feeder, you can adjust copy contrast, to make copies darker or lighter. 1 Press Features , 1 , 0 , 3 . 3.
Making Multiple Copies There are two ways to make multiple copies on your machine. You can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.), or SORTED (collated). The default resolution for multiple copies is Standard. Stacking Multiple Copies 1 Insert document face-down in the feeder. 2 Press twice. Batch/Sort 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Wait five seconds—OR—Press Copy again.
Reducing and Enlarging Copies AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper. MANUAL allows you to enter a ratio from 50% to 200% in 1% increments. 1 Insert document face-down in the feeder. 2 Press Enlarge or Reduce . 3 Press or to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75%, 50% or MANUAL. (Enlargement or reduction ratios appear). 4 Press Copy . 5 Use the dial pad to enter the number of copies you want (up to 99).
11 - 4 M A K I N G C O P I E S
12 Setting Up Fax Machine and PC to Work Together Using Fax Machine with Your PC Before you can print from Windows® on your PC, you must first follow the steps in this chapter to connect the machine to your computer and to install the printer driver from the bundled Floppy Disks. Before You Install Printer Driver Computer Requirements The following are the minimum computer requirements you need to set up and operate as a printer.
Connecting Fax Machine to PC With Bundled Parallel Cable You must connect the Fax machine to your PC with the included bi-directional IEEE-1284 compliant parallel cable. 1 Make sure to unplug the machine’s power cord from the electrical outlet before connecting the parallel interface cable. Also, make sure the PC is turned off and unplugged from the electrical power before you connect the interface cable.
Installing Printer Driver If you are using Windows NT ® Workstation Version 4.0: 1 Click the Start button in the Taskbar. 2 Select Settings, then Printers. 3 Double-click on the Add Printer wizard.
4 Select My Computer and click the Next button. 5 Select the Port you will use (we recommend LPT1), and click the Next button.
6 Click the Have Disk button. The Install From Disk window appears: 7 Insert the floppy disk for the printer driver into drive A, and click the OK button. Follow the screen prompts to complete the installation. If you are using Windows® 3.1 or 3.11: 1 Insert the floppy disk for the printer driver into drive A. 2 From the Program Manager, click on File, then Run. 3 Enter A:\SETUP.
If you are using Windows® 95, 98: 1 Click the Start button in the Task bar. 2 Select Settings, then Printers. 3 Double-click on the Add Printer wizard. 4 Click the Next button.
5 Select Local printer and click the Next button. 6 Click the Have Disk button. The Install From Disk windows appears. 7 Insert the floppy disk for the printer driver into drive A, and click the OK button. Follow the screen prompts to complete the installation.
12 - 8 S E T U P FA X M AC H I N E W I T H P C
13 For DOS Users How to Use Fax machine with Your DOS Application Software Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations. The following table shows combinations of printer drivers and emulation mode.
13 - 2 F O R D O S U S E R S
14 Using Fax Machine as a Printer Special Printing Features Windows ® Printing The dedicated printer driver for Microsoft ® Windows ® 3.1x, 95/98 and Windows NT® Workstation Version 4.0 are available on the diskettes supplied with your machine. You can install them easily into your Windows® system using our installer program.
Printing From Your PC Multi-purpose Paper Cassette The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette. n Select the print command from your PC. Your PC sends a print command and data to the machine. The machine displays the date and time and RECEIVING DATA.
Caution When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Multi-purpose Paper Cassette, page 17-6.) Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.
Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. 1 Align the paper at the center of the manual feed slot and insert it all the way. 2 Adjust the paper guides to the width of the paper.
Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on thicker paper or card stock. 1 Select manual feed mode in the printer driver. 2 Send the print data as usual. 3 Lift up the rear cover at the rear of the machine. 4 Adjust the manual feed paper guides to the width of the paper you’re using.
Simultaneous Printing/Faxing Your machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending continues during PC printing. (See Acceptable Paper, page 2-5.
Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. 1 Press 2 Press 3 Press Features , 2 , Send/Receive . Stop 1 , 1 . The machine prints the list. to exit. Printing the Print Configuration List You can print a list of current printer settings. 1 Press 2 Press 3 Press Features , 2 , Send/Receive . Stop 1 , 2 . The machine prints the settings. to exit.
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15 Optional Accessories Additional Memory for Faxing When you add optional memory, it improves the performance modes for fax operations. Your machine has 2 MB of memory standard. Your 1630 can recognize 2 MB or 4 MB of Optional Memory. Model Name Optional Memory Total 1630 2 MB 4 MB (up to 300 page*) or 6 MB (up to 450 page*) or MB 24 MB (150 pages) 4 MB *Using ITU-T #1 Chart with JBIG coding and Standard Resolution.
Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m 2) paper. 15 - 2 Multi-purpose Paper Cassette #2: Holds approx. 250 sheets of 20 lb. (75 g/m2) or 50 sheets of 42 lb. (158 g/m2) Letter/Legal, 10 envelopes or 10 transparencies Basis Weight: 17 to 28 lb. (64 to 105 g/m2) Caliper: 0.003 to 0.005 inches. (0.08 to 0.
16 Important Information Standard Telephone and FCC Notices (For 120V Models Only) These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: n Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. n Perform these activities in the off-peak hours, such as early morning or late evening.
Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with your machine, please contact the Diagnostic Center for information on service or repair.
ENERGY STAR ® Compliance Statement As an ENERGY STAR® Partner, Pitney Bowes Inc. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. Important—About the Interface Cable A shielded interface cable which is included with your machine should be used to ensure compliance with the limits for a Class B digital device. Caution Changes or modifications not expressly approved by Pitney Bowes Inc. could void the user’s authority to operate the equipment.
Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
14 Unplug this product from the wall outlet and refer servicing to the Diagnostic Center under the following conditions: A When the power cord is damaged or frayed. B If liquid has been spilled into the product. C If the product has been exposed to rain or water. D If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Compilation and Publication Notice Under the supervision of Pitney Bowes, this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
17 Troubleshooting and Routine Maintenance Troubleshooting Error Messages You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems by yourself. Error Messages Error Message Cause Action CHANGE DRUM SOON The drum unit is near the end of its life.
Error Messages Error Message Cause Action DOCUMENT JAM Documents were not inserted Do not pull paper out until fed properly or document you see page 17-5. was too long. MACHINE ERROR XX Machine has a mechanical problem. Turn the power off. Then call Pitney Bowes Diagnostic Center at USA: 1-800-243-5556 CANADA: 800-668-9194 (English) 800-387-0185 (French) UK: 01279-443431 MEMORY FULL Machine memory capacity has been exceeded. • Unplug the fax machine and plug it back in.
Error Messages Error Message Cause Action PLS CLEAN DRUM The primary corona wire of drum unit is dirty. Clean the primary corona wire of drum unit. (See page 17-21.) PLS OPEN COVER A page, piece of paper or paper clip, etc. may be jammed inside the machine. Open the front cover. If you see any jammed paper or other item, gently pull it out, then close the scanner unit. If the error message remains, open and close the front cover again.
Document Jam The documents were not inserted or fed properly, or were too long. 1 Lift the control panel. 2 Carefully pull the document toward the front of the machine. 3 Close the control panel. 4 Press Stop . Printer Jam Before you can clear a printer jam error, you must find out where the paper is stuck. See the following three types of paper jams.
Paper is Jammed in the Multi-purpose Paper Cassette 1 Pull the paper cassette out of the machine. 2 Remove any crinkled sheets. 3 Adjust the guides to fit. 4 Press down the paper to flatten it in the paper cassette. 5 Reinstall the paper cassette. Paper is Jammed near the Drum Unit 1 Open the front cover. 2 Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper cassette. 3 Gently pull out the jammed paper.
If You Are Having Difficulty with Your Machine If you think there is a problem with your machine, make a copy first. If the copy looks good, the problem is probably not your machine. Check the table below and follow the troubleshooting tips. Printing and Receiving Faxes Difficulty Suggestions Condensed print and horizontal streaks, the top and bottom of sentences are cut off. If your copy looks good, you probably had a bad connection, with static or interference on the phone line.
Difficulty Phone Line Dialing does not work or Connections Sending Faxes Suggestions Check for a dial tone. Change TONE/PULSE setting. (See Tone/Pulse, page 4-1.) Check all line cord connections, and make sure the curled handset cord is not in the EXT jack. Check power cord connection. Send a manual fax by pressing Manual Telephone/Fax —OR—by lifting the handset, and dialing the number. Wait to hear fax receiving tones before pressing Send/Receive .
Difficulty Suggestions Double-ring in Fax/Telephone Mode The machine knows the incoming call is not a fax so it is signaling you to answer the telephone call. Pick up the machine’s handset or answer from an extension or external phone and press your machine’s Telephone Answer Code (default setting is #51). Transferring a fax call to the machine If you answered at the machine, press Send/Receive and hang up immediately.
Difficulty General Printing Difficulties (Cont.) Windows® Setup Printing Difficulties DOS Setup Printing Difficulties Suggestions My headers or footers Most laser printers have a restricted area that appear when I view my will not accept print. Adjust top and bottom document on the margins in your document to allow for this. screen but do not when when I print them. When using ATM fonts, some characters are missing or some characters are printed in the same place.
Paper Handling Difficulties 17 - 10 Difficulty Suggestions The machine does not load paper. The LCD shows CHECK PAPER or PRINTER JAM. Check to see if the CHECK PAPER or PRINTER JAM message appears on the LCD. If so, the multi-purpose paper cassette may be out of paper or not properly installed. If it is empty, load a new stack of paper into the feeder. If there is paper in the multi-purpose paper cassette, make sure it is straight. If the paper is curled, you should straighten it.
Print Quality Difficulties Difficulty Suggestions Printouts are too dark or light. Adjust the print conditions by setting the Print Density function. It has been factory set to the middle position. (See Setting the Print Density, on page 5-6.) Printed pages contain white stripes. You may fix this by wiping the scanner windows with a clean soft cloth. (See Routine Maintenance and Cleaning the Drum Unit, on pages 17-20 and 17-21.
Print Quality Difficulties (Cont.) Difficulty Suggestions The whole page is printed black. Clean the machine’s interior and the primary corona wire of the drum unit. (See pages 17-20~21.) Also, do not use heat-sensitive paper as it will cause this problem. After cleaning, if the printed pages are still black or the display shows CHANGE DRUM SOON, replace the drum unit with a new one. The drum unit may be damaged. Black Page Nothing is printed on the page.
Difficulties Setting up the Software (For Windows® 3.1x Users) Graphics or Text Is Missing in the Printout This could be caused by your Display Driver software. Contact your reseller to inquire about the latest Display Driver software. Another solution is to change your Windows ® Setup Display selection from the current selection to the standard VGA or SVGA selection.
HP LaserJet series II, IID, IIP, IIP+, III, IIID, IIIP or IV Plus NEC SuperScript 610/660 EPSON ActionLaser 1100/1400 LexMark WinWriter 200 EPSON ActionLaser 1100 / 1400: Please remove the EPSON Action Laser 1100/1400 driver by running the EPDELETE.EXE file in the Windows ® Printer Driver for these models. HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP: If Microsoft Windows® Printing System is used for the above models, you must modify the “win.
You must restart Windows ® to make these modifications effective. These modifications disable the printer status reporting on your PC; however, you will be able to use the machine without further problems. HP LaserJet 4 Plus: Please uninstall the Main Status window by double-clicking the Un-install Status window in HP LaserJet group. NEC SuperScript 610/660: Please remove the NEC SuperScript driver by running the NECDELET.EXE file in Disk 1 that is included with NEC printers.
Then disable this function, by adding a semicolon at the beginning of above sentences as follows: [386Enh] ;device=wpscomd.386 ;device=wpsljvpd.386 : : ;WPSLPT1=1 You must restart Windows ® to make these modifications effective. These modifications disable the printer status reporting on your PC; however, you will be able to use the machine without further problems.
Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with your machine. Also, follow the steps below to pack the machine so it won’t be damaged. 1 Remove the telephone line cord and unplug FAX from the AC outlet. 2 Open the front cover. 3 Remove the drum unit. Caution Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit.
7 Place documents (manual and printed material) and the drum unit and toner cartridge assembly into the original carton as shown below: 8 Close the carton and tape it shut.
Routine Maintenance Keep your machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents and do not use water. Cleaning the Document Scanner 1 Unplug the telephone line and then the power cord. When you reconnect these lines later, connect the power cord first, then the telephone line. 2 Lift the control panel cover. 3 Clean the white bar and glass cover under the white bar.
WARNING Just after you have used the machine, some internal parts of the machine are extremely HOT! When you open the front cover of the machine, never touch the shaded parts as shown in the diagram below. HOT! 3 Gently clean the scanner window by wiping with a clean soft dry cloth. Do not use isoproply alcohol. Scanner Window Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner.
3 Reinstall the drum unit into the machine. (See Replacing the Drum Unit on page 17-25.) 4 Close the front cover. 5 Plug in the power cord first, then the telephone cord. Replacing the Toner Cartridge When the toner cartridge is running low, the display shows TONER LOW. It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning. Recycling Pitney Bowes is concerned about issues that affect our environment.
Toner Empty Indicator When the toner cartridge is running low, the display shows TONER LOW and the Toner Empty icon on the control panel flashes on and off to indicate the toner is low. Toner Empty Icon Display The Toner Empty icon appears and the display shows TONER EMPTY. Once this icon appears, your machine will not resume printing until you install a new toner cartridge.
2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. Lock Lever Caution Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water. 3 Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Caution n Wait to unpack the toner cartridge until immediately before you install it into the machine.
6 Install the new toner Drum Unit cartridge into the drum unit until it clicks into place. Toner Cartridge 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly. Corona Wire Tab Home Position ( ) 8 Reinstall the drum unit and close the front cover. Replacing the Drum Unit The machine uses a drum unit to create print images on paper.
Caution When removing the drum unit, handle it carefully because it contains toner. If toner scatters and your hands or clothes get dirty, immediately wipe or wash with cold water. The drum unit is consumable, and it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per print job, etc.
5 Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 17-22.) 6 Reinstall the new drum unit, keeping the front cover open. 7 Press Clear/No . 8 Press 1 and when the display shows ACCEPTED, and close the front cover. REPLACE DRUM? 1.YES 2.NO Caution If toner scatters and your hands or clothes get dirty, immediately wipe off or wash with cold water.
Specifications Fax Specifications Compatibility Coding System Modem Speed Document Input Width Document Input Length Printing Width Scanning Width Paper Size Multi-purpose Paper Cassette Gray Scale Polling Types Contrast Control Mode • Horizontal • Vertical One Touch Keys Speed Dial Automatic Redial Speaker Type Auto Answer Communication Source ITU-T Group 3 MH/MR/MMR/JBIG 33600 – 2400 bps; Automatic Fallback 5.8 inches to 8.5 inches (148 mm to 216 mm) 3.9 inches to 14.1 inches (100 mm to 360 mm) 8.
Printer Specifications Printing System for Windows® and emulation mode of HP LaserJet IIP (PCL level 4) Printer Driver Windows ® 3.1x, Windows ® 95/98 and Windows NT® Workstation Version 4.
Electrical and Environment Temperature Warm-Up First Print Power Source Power Consumption Noise Humidity Dimensions Weight (Allowable) 50 - 90.5° F (10 - 32.5° C) (Storage) 32 - 104° F (0 - 40° C) Max. 45 seconds at 73.4° F (23° C) 15 seconds (using Letter size paper in paper cassette) 120V AC 50/60Hz (U.S.A.
Resident Fonts The following bitmapped fonts are resident in the machine. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/normal Letter Gothic 16.66 (8.5 point) upright/normal (Portrait and Landscape are available for the above.
The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8.
S-6 S P E C I F I C AT I O N S
Glossary ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Alpha Directory An electronic, alphabetical listing of stored One Touch, Speed Dial and Group numbers. Automatic Fax Transmission Sending a fax without picking up the handset or pressing Manual Telephone/Fax . Automatic Redial Feature enabling your machine to redial the last fax number if the original fax did not go through because the line was busy.
Dialer Dir Listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Drum Unit A printing device for your machine. Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending, receiving or printing a fax. ECM (Error Correction Mode) Detects errors during fax transmission and resends the page(s) of the document that had an error.
LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is idle. Machine ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Manual Fax When you press Manual Telephone/Fax —OR—lift the handset so you can hear the receiving fax machine answer before you press Send/Receive to begin transmission.
Save Toner A process of affixing less toner to the page to extend the life of the toner cartridge. This will make the print on received documents significantly lighter. Scanning The process of capturing an electronic image of an original paper document. Speaker Volume You can set the volume when your machine is on Manual Telephone/Fax . Speed Dial A preprogrammed number for easy dialing. You must press the Speed dial button and then two digit code to start the dialing process.
SUPPLY ORDERING PITNEY BOWES OFFICE SYSTEMS Imaging Cartridge Order Form To order a replacement Cartridge by phone, call 1-800-462-6797 To fax your order, call 1-800-832-1869 Customer Name and Address Ship to: _____________________________ Bill to: _______________________________ ____________________________ ______________________________ ____________________________ ______________________________ Attention: ___________________________ Attention: _____________________________ Phone No: ___________
H-2 S U P P LY O R D E R I N G
Index A access codes, storing 8-2 ADF (automatic document feeder) 6-1 answer mode 5-1 FAX 5-1 FAX/TEL 5-1. See also FAX/TEL mode MANUAL 5-1 TAM, external 2-9, 5-1 answering machine.
D date and time setting 4-1 delayed send 6-10 interrupting 6-13 dialing access codes 8-2 automatic fax redial 6-2 credit card numbers 8-2 manually 8-1 mode 4-1 One Touch Keys 8-1 pulse (rotary) 8-3 Speed Dial numbers 8-2 telephone index 8-3 tone 8-3 difficulties with machine. See Troubleshooting directory search 8-3 drivers printing 14-1 drum unit cleaning 17-20 installing 2-3 replacing 17-24 dual access 6-3 E ECM (Error Correction Mode) 1-4 emergency numbers 16-1 enlarge.
G gray scale S-1 Groups dialing 6-11 setting up 7-3 H handset connecting 2-8 volume 4-4 hearing aid compatible 16-1 I improving print quality 17-19 inserting spaces 4-3 J jack(s) converting wall jacks. See triplex adapter EXT.
P packing list 2-1 paging programming a number 9-2 paper size 2-5 setting 5-5 specifications S-1 paper jam 17-4 parallel interface cable 12-2 pause 8-3 PBX 2-13 phone book. See On-Line Documentation phone line difficulties 17-7 photo. See resolution polling receiving 5-8 sending 6-13 interrupting 6-13 sequential receiving 5-9 power electrical outlet 2-8 failure 4-5 printer, cleaning 17-19 printer emulation 14-1 printer jam 17-4 printing 14-1 density 5-6 difficulties 17-6 driver 14-1 envelopes.
S safety instructions 16-4 scanner, cleaning 17-19 sending faxes. See fax(es), stand-alone if you are having difficulty 17-7 sending to groups. See broadcasting setup assembly. See assembly date and time 4-1 shipping the machine 17-17 simultaneous printing/fax 14-6 Sleep Mode 4-6 speaker volume 4-5 Speed Dial changing 7-4 dialing 8-2 storing 7-2 Standard. See resolution suggestions.
I-6 I N D E X
Press 9 0 EXIT REMOTE OPERATION Press 9 8 then for TAM, press 1 FAX/TEL (Fax/Telephone), press 2 FAX, press 3 . CHANGE ANSWER MODE 1 long beep — Fax message(s) No beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Passcode 1 Dial your fax number from a fax machine using touch tone. 2 When your machine answers and beeps, immediately enter your Remote Retrieval Passcode (159 ).
Fold Program Fax Forwarding Number press 4 . Enter the new fax number where you want your fax messages forwarded, and press . To retrieve a Jobs Report to check the new number, after two short beeps, press 9 6 1 . Enter the number of the remote fax machine, and press . Turn Remote Retrieval on, press 6 Turn Remote Retrieval off, press 7 Changing Remote Retrieval Passcode 1 Press Features , 1 , 8 , 3 . 2 Enter a three-digit number from 000 to 999. The cannot be changed. 3 Press Enter/Yes .
○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ QUICK REFERENCE GUIDE For complete instructions about all the features and functions of your machine, be sure to read your Operators Guide. FX30057 SENDING FAXES Real Time Transmission Automatic Transmission If the memory is full, you can send faxes in real time. 1 Place the document in the feeder. 2 Press Feature , 1 , 3 , 9 .
STORING NUMBERS Searching Telephone Index Storing One Touch Dial Numbers 1 1 2 3 4 5 6 Press Tel-index , then enter the first letter of the name you’re looking for. or to search the memory. 2 Press 3 When the name is displayed, lift the handset—OR—Press Hook . 4 Press Start to dial. (If you pressed Hook to dial, pick up the handset when the other party answers.) 5 To hang up, replace the handset. Press Feature , 1 , 6 , 1 . Press the One Touch key where you want to store the number.
