User Manual for Philips Dictation Recorder for BlackBerry® Version 1.6.0.
Table of Content 1 Introduction 1.1 Record and Edit Dictations via BlackBerry® 1.2 Receiving Confirmation Mail via BlackBerry® 1.3 Applications 1.4 Special Features 1.5 Data Transfer 3 3 3 3 3 3 2 Initial Installation (Single User Installation) 2.1 System Requirements 2.1.1 Supported Models 2.1.2 Firmware Version 2.1.3 APN-Settings 2.2 Software Installation 2.2.1 Installation via Download-Link 2.2.2 Installation via BlackBerry® Desktop Manager 2.2.3 Edit Application Permissions 2.
1 Introduction 1.1 Record and Edit Dictations via BlackBerry® Philips SpeechExec Dictation Recorder for BlackBerry® turns your BlackBerry® into a full-fledged digital dictation device. Dictations are recorded and played by using the key-control. Furthermore, the system contains digital comfort features - such as the inserting of dictation passages into an existing dictation. Record your dictations on the plane as well. The dictation device function is also available without any radio contact.
2 Initial Installation (Single User Installation) With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same comfortable specific features that the most current dictation devices offer.
2.1.2 2 Firmware Versio on As A with almostt all products nowadays, the fiirmware of youur device should d always be up--to-date. With the current firm mware version, v your BlackBerry® dealeer provides you with additional features and co orrects known eerrors.
2.1.3 2 APN N-Settings By default, yourr APN should bee configured correctly already so s that you havee access to the Internet. Howeever, if so far yo ou only used your BlackkBerry® as a pho one or changed your y provider you might have to configure the APN manually before b you will bbe able to t send dictations with the Philiips Recorder: ons. Press the menu button annd select Optio Advance ed Options TCP/IP Please entter the informattion that the pro ovider gave you.
2.2 Sofftware In nstallation You Y have the op ption to install the Philips SpeecchExec Dication Recorder for BlackBerry® in tw wo ways. 2.2.1 2 Instaallation via Download-Li D nk The T installation via Download-LLinks works alw ways great if youu have the curreent BlackBerry® ® firmware.
The T links for thee installation of the t most currennt Philips SpeechhExec Dictation Recorder for BlackBerry® Softtware are: http://www.speeechshop.net/web binst/classic/speeechexec.jad (BB OS < 4.7) http://www.speeechshop.net/web binst/storm/speeechexec.jad (BB OS >= 4.7) Please note thatt you need to use u the second installation link ffor BlackBerry® ® Storm and all models with firm mware larger orr equal to t 4.7 otherwisee the sensitive to ouch screen is not n supported.
2.2.2 Installation via BlackBerry® Desktop Manager Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link: http://www.speechshop.net/webinst/speechexec.zip Unpack the bundle, connect the BlackBerry® to your PC, start the BlackBerry® Desktop Software, and select Application Loader.
2.2.3 2 Edit Application Permissionss It might be thatt after the instaallation you neeed to edit the Application Pe ermissions usinng the Desktopp Manager in order to record dictationns with the Philip ps Recorder: Press the menu button, select Options. Advance ed Options Applicattions Now seleect Philips Reccorder with thee trackball. Do not push the trackball becauuse the applicatiion should onlyy be highlighted.
Press the menu button aggain and select Edit E Permissio ons. Edit the Application Permissions as shown on the following screenshots.
2.3 Inittial Startt – The Setup A Assistantt The T Setup Assisstant helps you to t configure the Philips SpeechE Exec Dictation Recorder R for BlacckBerry® in justt a few steps: Start the Philips Recordeer with the micrrophone symboll (after wnloads). installation to be found inn the folder Dow At the firrst start or an uupdate installatio on the Setup Asssistant opens auttomatically and asks you a few w questions abo out the configurattion.
On this page please choo ose the operatingg mode for the Philips Recorder for BlackBerry® ®. In the so called Offline Notetaker Mode, M you can record r and save dictations with your device as well as transferr them via MicroSSD Memory Carrd or USB to yo our PC. However,, you are not able to transmit dictations. In the Dictation D Transmission Mode you use the Philips Service fo or transmitting dictations, d i.e.
Here you u indicate to w what email add dress your dicttations should be sent, for exxample, your secretary. s If yo ou use transcripttion software suuch as Philips SppeechExec Transcribe, dictationss can be imporrted automaticaally from Outlo ook or Lotus Notes into the dicttation software. Author messages m will be sent to the authhor´s email addrress as soon as a dictation was w successfully transmitted to t the secretary.. Please add d the author´s eemail address here.
Upcoming Questions arre: • • • • • • Auuthor´s Initials – Usually your Windows W Login Name N Co ompany Name First Name Lasst Name Co ountry Staate Done! Your Y system is now configuraated and can bee used immediaately.
2.4 Op pen Setu up Assisttant You Y can open the t assistant anytime again to make changes bby pressing the BlackBerry® menu m button onn the Philips Reccorder interface and there select Settiings (System). ou can now preess the In the Philips Recorder ccontrol panel yo d menu buttton of the assisttant (setup) again to make the desired changes.
2.5 My y Initial Dictation D n If everything was configured pro operly, you can try t to record yo our first dictationn: Start th he Philips Record der. After thhe initial installaation the Start-Iccon can usually be foun nd in the folder Downloads. Highlighht the record buutton (dot) withh the trackball. By pressing the recorrd button you start s and stop your dictation. Alternaatively, you can also a use the spacce bar.
Select Yes Y if you like to o send the dictattion right away or No iff you like to send d it at a later tim me. The dicctation will now be sent. Done! Your secretaryy will receive the dictation shortly. If an errror should occu ur, copy the me essage to ease the seaarch for solution ns. Please alwayys provide that error message m when yo ou contact support as well.
3 Philip ps Reccorder Elemeents After A you have finished f the conffiguration of Phiilips Recorder, rreturn to the useer interface. Dictation Me eter Status Ba ar Bu utton Bar Meta Data D 3.1 Sta atus Bar Here you receivve information on o your current dictation mode: Paused/Stoppeed, Recording, Playing, Fast Forw ward/Rewind, Inssert as well w as informattion on your possition in the dicttation and the diictation length.
3.4 Phiilips Reccorder Menu M To T enter the Phhilips Recorder menu, m press the BlackBerry® icon. Navigate througgh the menu via trackball: EOL To start s a new dicttation, as well ass to save a com mpleted one, youu have to use EOL (End of Lettter). If you choose this opttion, Philips Reccorder will ask for f further dictaation information, which you may add optio onally. This dictaation informatio on simplifies the classification of your dictations,, for you as welll as for yourr typist.
Please be awaree that command ds are only applied to the currrent page only.
3.5 Key Assignment As mentioned before, you have the option to control these buttons either by using the trackball or via key control. The standard key assignment is as follows and can be changed according to your needs in the user settings menu.
4 Applicationn Please note: Maake sure that the key tones of your y BlackBerryy® are switched d off before youu start your firstt dictation. Otherwise they t might distuurb your recordiing! 4.1 Reccording a Dictattion Open the t Philips Recorrder from the Downloads D folder. As show wn in the picture, the record button b appears blue, active. Now press the pause button by b using the tracckball or spacce key to start reecording.
The reccording has startted. The status of your dictation has changed d. The dicctation meter is active. Now record r a test dictation, e. g. „Test 1 2 3 4 5 „. Press pause p again to innterrupt the reco ording. Rewind d to the beginnning of the dictaation by holdingg the trackbaall on RWD or bby holding the C key. Releasee the button at a the beginnin ng of the dictaation. Philips Recorder autom matically switches to play modee and you will listen to your recording.
Philips Recorder will prompt, if youu would like to o add furtherr Dictation Information.. You may add information and then cconfirm with OK K. After A confirmingg, a new dictatio on is automaticallly created to ennsure a flowing dictation d process. 4.2 Overwritin ng Record d another testt dictation. Rew wind to a ranndom passagee. Press Pause P and then Record to leavve the play mode. Releasee Pause. Philipss Recorder will prompt p whetherr you really want w to overwrite from this po osition.
4.3 Inse erting Text T Passsages If you would w like to innsert a forgottenn text passage, instead d of overwriting a paragraph, thhen go back to the corrresponding possition and press pause. t Insert butto on. The dictation bar will now Press the appearr green, to indiccate insert modee. r by ppressing the space key and Start recording dictatee the text you w would like to inseert. To end the insert m mode, press Pau use again and then select INS.
4.4 Delete Dicctations To delete a dictation you have to enter the Philips der menu and select Dictatio on Manager. Record You will find a list of all your dictationns. Choosee a dictation by selecting it. Now press p the Black kBerry® butto on and choose the opttion Delete sellected. Confirm m the process w with Delete.
Leave the Dictation Manager by pressing the BlackB Berry® button n and Close.
4.5 BacckUp Diirectory Open the t Dictation M Manager. Choosee Sent dictatio ons. You will see a list of all dictations you y have sent. These dictations will be deleted afteer the defined time peeriod. If you press the BlackkBerry® button, you will see the baackup menu. You might either e delete all/sele ected dictatio ons directly or restore selecte ed dictations. By resstoring dictationns you enable them to be edited.
4.6 Sen nd Dicta ations After recording a dictaation you will bee prompted to send thhe dictation now w. If you answer with Yes, you will be forwarded to thhe dictation list. Select the t dictations thhat should be sennt. Press the BlackBerry y® button and choose Send selecte ed. ons can also be sent by ch hanging Send Dictatio directlly to Yes withinn the System Settings.
While the dictations aare being sent yo ou will receive extensive information about the transmission status. For example, sending d dictation (3/10) – The third of altogetther 10 dictationns is being sent The fo ollowing line co ontains information about the transm mission status of the current dicttation.
5 Send d Dictaations via v DP PM 5.1 Dicctation Selection S n By using Philips Reco order it is posssible to send d from your external previouusly recorded dictations memorry card. As your Philips dictatio on device uses SD meemory cards youu should use a micro m memory card with w SD adapter. B Insert a memory carrd into your BlackBerry® device and start Philip ps Recorder. Confirm the sending of the dictations on your memorry card with Yes.
Select EOL, if you w would like to seend dictations that haave been compleeted and marked by using the EOL (E End of Letter) option. nd selected dictaations use selectt dictations. To sen A list will open that shows the dicttations on the memorry card and youu can choose which w one you would like to send. Confirm the dictations.
A wind dow appears on your screen sho owing Sendin ng dictation. You will be informed that the Tran nsfer finished successsfully and the dictations will appear in the dictatio on manager.
6 BlackkBerryy® Sett ttings With W the settinggs (system) and (user) you can customize c the Phhilips Recorder according to your needs. 6.1 Setttings (S System) The T system setttings can be opeened by pressingg the menu buttton of the BlackBerry® in the P Philips Recorder application. Here you will w set up essenntial parameters for the use of Philips P Recorderr.
6.2 Setttings (U User) - Key K Assiignmentt Here you can seetup the key assignment. With W the help of o the option “Lo ock insert modee” you are able to t completely deactivate the “Innsert Mode”. Thhis makes sense if that key is often presssed unintentionnally.
7 Usefful BlacckBerrry® Tip ps 7.1 Sta art Philip ps Recorrder fastter with the Cam mera Qu uickButto on Select Options from m the main menu. Select Screen/Keyb board. Scroll to the botto om until you reach Right Side Convenience C e Key Opens:. If you use the stand dard settings, you will find the caamera icon there. Change to Philips Recorrder. Afterwaards, Philips Recorder R can be opeened by using tthis button.
7.2 D Dictation n Record der Icon n on the Opening g Screen n Oppen the folder Downloads, mark the Philips Reccorder applicattion (micropho one) and seleect Mo ove To Folder by using the BlaackBerry® butto on. Seleect Home Retturn to the main m menu annd mark Philiips Recorder.
Preess the BlackBeerry® button again and seleect Mo ove. No ow you can m move the appplication to yo our preeferred location on the main menu. To show tthe appplication in the Q QuickStart bar, the icon needs to be moved to the firrst row (among the first six iconns) Confirm the correcct position by ussing the trackballl. If yo ou leave the maain menu, you wiill find the Philipps Reccorder applicatio on in the QuickSStart bar.
8 Troubleshooting 8.1 Where to Save What? – The Directory Structure The following directories will be created on the memory card in the root directory: Dic |-- Commandos: Folder for commands (only needed from version 1.5 on) |-- Dictations: Folder for completed dictations |-- SentCommandos: Folder for sent commands(only needed form version 1.
8.2 Tunnel T Error E wh hile send ding Dicttations If during thee transfer “Tunnel Error“ appearrs, there might bbe several reasons: Inco orrect APN setttings: • • • • • Open Optio ons (wrench) Select Adva anced Options Select TCP/IP Fill in the A APN data (APN N, user name and a password) given to you by yo our provider. Try to send aagain. BESS or BIS mode: • APN settings weere not successfful, If the new A you can swittch between BESS and BIS modee in the Philipss Recorder system settings.
Specifications are subject to change without notice. Author: Frank Krystek Trademarks are the property of Royal Philips Electronics or their respective owners. © 2009 Royal Philips Electronics. All rights reserved. Document version 1.6, 2008/08/16.
