User Guide

Lesson IV—Accounts Payable
Entering a Purchase Order
93
3 We want to print the PO, so press e to move to the Date field.
Dates
The Date field defaults to the System Date. This date will print on the
purchase order as the date you want to issue the purchase order. It does not
represent the purchase invoice date or the date you may have entered the
purchase order in the computer.
Peachtree Accounting permits flexibility when entering dates. For example, to
enter January 1, 2003, type 10103 and Peachtree Accounting will format the
date correctly. You can even enter the day portion of the date and the program
formats the date based on the current accounting period. For example, if you
are operating in December 2003, type 4 with the date field selected and press
e, Peachtree Accounting would format the date as Dec 4, 2003. This can
save time during data entry.
We’ll pretend it’s March 27, 2003.
4 In the date field type 27 and press e. The cursor moves to the Good
Thru date field. Accept the 30 day expiration and press e. The cursor
moves to the Ship To address field.
The shipping information and terms are correct. We are going to skip
these items.
Entering Transaction Lines
There are two ways to enter transaction lines for purchase orders and invoices:
• By Inventory Item: You can set up inventory items through
Maintain Inventory Items, making it easy to track items or services
purchased or sold. Setting up these items also allows Peachtree
Accounting to complete distribution entries for you, saving you
time.
• By Account Number: If there is no line item set up for a particular
item you intend to purchase (or sell), or if you do not intend to use
the Inventory module, you can type a description and distribute it
directly to the proper General Ledger account.
We are going to use the first method to purchase some inventory items.
You might use the second method when purchasing items like office
supplies or recording a telephone bill.
5 With your mouse, select the Quantity field.
Our stock levels are low for a couple of items—Cilantro Seeds and Pansy
Seeds.