User Guide

Lesson IV—Accounts Payable
Accounts Payable Tasks
89
4 In the Accounting tab, do the following:
• Select Manual Decimal Entry and enter 2 as the number of decimal
places.
• In the Hide General Ledger Accounts section, select Accounts
Payable. Make sure the Accounts Receivable and Payroll Entry check
boxes are clear (not checked).
• Select the “Warn if inventory item is out of stock” option.
• Select the “Recalculate cash balance automatically in Receipts and
Payments” option.
5 In the General tab, do the following:
• Make sure the Line Item Entry Display option is set to two lines.
• Select both Smart Data Entry options by putting check marks in the
“Automatic field completion” and “Drop-down list displays
automatically” check boxes.
You could have other global options selected as well. However, the above
options are the only ones that directly affect this tutorial.
6 When finished, select OK to close the Maintain Global Options window.
Accounts Payable Tasks
Processing vendor transactions in Peachtree Accounting is, at most, a five-
step process. The number of steps may vary depending on your needs.
You may use all five steps or, in some cases, only one step. For example, if you
make a cash purchase, you can enter this directly in the Payments window
(without even creating a vendor).
Tasks Procedure
Maintain Vendors Set up a vendor
Purchase Orders Order items from your vendor
Purchase Invoices Receive inventory or services and/or
apply purchase order to purchase
invoice
Payments Apply a disbursement payment against
the purchase invoice or record a cash
purchase
Print Checks Print the disbursement check