Before Starting Software Operating Instructions UF-4000/4100/6000/6100 Before operating this software, please read these instructions completely and keep these operating instructions for future reference. English Appendix Troubleshooting Document Management System Section Model No.
Notification for UF-4000/4100/6000/6100 These models are designed with the Energy Conservation in mind, which will automatically goes into the Sleep mode when it is not in use for a period of time (The factory default is 1 hour). While the machine is in the Sleep mode, it will not automatically come out of Sleep mode when a print command from a connected computer is sent. If you attempt to print a document from your computer to the machine while it is in the Sleep mode, an error message "LPT1 write error.
Table of Contents Before Starting External View and Control Panel .................................................................................. 6 External View ................................................................................................. 6 System Requirements.................................................................................................... 8 Printer Section Installing the Printer Driver .........................................................................
Table of Contents Document Management System Section Document Scanner......................................................................................................... 90 Main Window ................................................................................................. Tool Menu ...................................................................................................... Image Scanning .............................................................................................
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Before Starting External View and Control Panel External View UF-4000/4100 Parallel Interface Connector Connect to the PC Parallel Interface Cable (A cable does not come with the unit.) Use a cable of IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.
External View UF-6000/6100 Parallel Interface Connector Connect to the PC Parallel Interface Cable (A cable does not come with the unit.) Use a cable of IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.
System Requirements • Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater) • Operating System : Windows 98*1 , Windows Me*2, Windows NT 4.0*3 (With Service Pack 3 or later is required), Windows 2000*4 , Windows XP*5 , Windows Server 2003*6 • System Memory : The minimum recommended Memory for each OS is as follows: Windows 98, Windows Me Windows 2000, Windows XP, Windows NT 4.
Printer Section Installing the Printer Driver 1 2 Insert the Panasonic Document Management System CD-ROM. Click on the desired language. automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon. 2.The language screen differ depending on the models. 3 Click the 4 Click Printer Driver. 5 Click Install Printer Driver. Continued on the next page... Next button. 9 Printer Section Note: 1.
Installing the Printer Driver 6 Select your machine's model(s) check box 7 Check LPT1: and click the 8 Click the and click the button. Next Next button. Yes button if you would like to change your current default printer to the one that you are installing. Note: This dialog box only appears if another printer is already installed. 9 10 Select your new default printer from the New Printer List and click the Next button.
10 The required files are copied. 11 When the setup process is completed, a screen is displayed prompting you to restart your computer. Click the Finish button to restart your computer. The Panasonic/Panafax Printer Driver has been installed, and the Panasonic/Panafax Printer icon(s) have been added to the Printer folder. NOTE 1. When installing on Windows NT 4.0, Windows 2000, Windows XP or Windows Server 2003, logon to the computer/network using an account with administrator rights.
Configuring the Printer Driver Settings Windows 98/Windows Me To change the printer settings, open the dialog box for the printer properties by performing the following steps. 1 2 Click the Start button, select Settings, and then click Printers. Right-click on the desired printer icon in the Printers folder, and select Properties in the pop-up menu. The printer properties dialog box appears.
Configuring the Printer Driver Settings Windows 98/Windows Me Printer Section General Tab 1. Comment Enter comments regarding the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later. 2. Separator page This feature does not function properly on your machine.
Configuring the Printer Driver Settings Windows 98/Windows Me Details Tab 1. Print to the following port Displays either the port where the printer is connected or the path to the network printer. To change the printing destination, either select the printing destination port from the list or enter the network path here. 2. Print using the following driver Displays the type of the printer driver. Specify the printer being used or a printer model which can be emulated with the printer being used. 3.
Configuring the Printer Driver Settings Windows 98/Windows Me Printer Section Sharing Tab 1. Not Shared/Shared As Select whether to display or share this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as is or a new name may be entered. The name specified here will be displayed when other users view information about the printer on the network. 3.
Configuring the Printer Driver Settings Windows 98/Windows Me Device Options Tab 1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed. NOTE 16 1. Device Options Tab specifies device-specific settings and settings of optional devices. Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.
Configuring the Printer Driver Settings Windows 98/Windows Me Paper/Output/Quality Printer Section Refer to All Windows Common Settings (see pages 35 - 38).
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) To change the printer settings, open the dialog box for the printer properties by performing the following steps. 1 2 3 Logon to the computer/network using an account with administrator rights. (See Note 1) Click the Start button, select Settings, and then click the Printers icon. Right-click on the desired printer icon in the Printers folder, and select Properties in the popup menu. The printer properties dialog box appears.
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Printer Section General Tab 1. Comment Enter comments regarding the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later. 2. Location Specifies the printer location. 3. Driver Displays the printer driver type.
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Ports Tab 1. Print to the following port(s) Displays a list of available ports for printing (Port), their status (Description) and printers that are connected to these ports (Printer). 2. / button Delete Port Add Port... Adds/deletes a new port or a new network path. 3. Configure Port... button Configures the selected port. In case of a parallel port, Transmission Retry should be specified. (See Note 1 and 2) 4.
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Printer Section Scheduling Tab 1. Available Schedules when the printer is available for operation. Specify operating hours when From-To is selected. 2. Priority Sets printing priority. The slider allows the priority to be adjusted from 1 through 99. 3. Spool print documents... / Print directly to the printer Specify how documents should be sent from an application to the printer. 4.
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Sharing Tab 1. Not Shared/Shared Select whether to display or share this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as is or a new name may be entered. The name specified here will be displayed when other users view information about the printer on the network. 3. Alternate Drivers (See Note 1) Allows other operating systems' printer drivers to be loaded.
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Printer Section Security Tab 1. Permissions button Set printer access privileges. 2. button Auditing Displays the users who have used this printer and how they used it. 3. button Ownership Set the ownership of the printer. NOTE 1. In order to utilize these features, first you need to select Audit from User Manager's Policies and enable File and Object Access in the Audit Policy dialog box.
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Device Options Tab 1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed. NOTE 24 1. Device Options Tab specifies device-specific settings and settings of optional devices. Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.
Configuring the Printer Driver Settings Windows NT 4.0 (User) To change the printer settings, open the dialog box for the printer properties by performing the following steps. NOTE Select Print in the File menu of the application. Select the printer model in the name list box. Click the Properties... Printer Section 1 2 3 4 button in the Print dialog box. The printer properties dialog box appears. Click the desired tabs of the dialog box and specify the properties.
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) To change the printer settings, open the dialog box for the printer properties by performing the following steps. 1 2 3 Logon to the computer/network using an account with administrator rights. Click the Start button, select Settings, and then click the Printers (Windows XP/Windows Server 2003: Printers and Faxes) icon.
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Printer Section General Tab 1. Printer Name Name of the printer specified upon installation is displayed. 2. Location and Comment Enter a comment about the location of the printer and information about the printer. If a printer is shared, the location and comments specified in this field appear when another user sets up this printer on his/her computer.
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Sharing Tab 1. Not shared/Shared as (Do not share this printer/Share this printer) Specify if this printer is displayed or shared with other computers. For sharing a printer, specify the share name of a printer. A name specified here appears when other users view the printer information on a network. 2. Additional Drivers...
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Printer Section Ports Tab 1. Print to the following port(s) Displays a list of ports that allow printing, their status (description), and printers connected to the ports. 2. / button Delete Port Add Port... Adds/deletes a new port or a new network path. 3. Configure Port... button Configure the port that is selected. On a parallel port, wait time (in seconds) for retransmission is specified.
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Advanced Tab 1. Always available/Available from Specify the operating schedule for a printer. Selecting Available from allows specifying an available operation time. 2. Priority Specify the priority in printing. Priority is adjustable from 1 to 99. Documents of higher priority are printed before those of lower priority. 3. Driver Displays the printer driver type.
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) 11. Printing Defaults... button Specifies standard (default) values for the properties (print settings) specifiable for each user. If a local printer is shared, the settings here are used as printing defaults for other users. Refer to "Configuring the Printer Driver Settings (User)" for detailed settings. (See page 34) 12. button Print Processor...
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Security Tab Displays a list of users and groups to whom printer access is assigned to. A list of standard permissions for each group or user is displayed. Check or uncheck the checkboxes for permitting or prohibiting access. Gray checkbox indicates the permission inheritance. 1. / Remove button Add... Add or delete a user or group from the list. 2. button Advanced...
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Device Options Tab Printer Section 1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed. NOTE 1. Device Options Tab specifies device-specific settings and settings of optional devices. Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.
Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (User) To change the printer settings, open the printer settings dialog box by performing the steps below. 1 2 3 4 NOTE 34 Select Print in the File menu of the application. Select the printer model in the name list box. Click the Properties... button in the Print dialog box. The printer properties dialog box appears. Click the desired tabs of the dialog box and specify the properties.
Configuring the Printer Driver Settings Windows Common Settings Printer Section Paper Tab 1. Paper Size Select a document size. 2. Copies (1-99) Specify the number of copies to be printed. If the number of copies to be printed can be specified within the application, indicate one copy here and specify the number of copies in the Print dialog box of the application. 3. Orientation Specifies how the document is positioned on the page. Portrait orients the print vertically.
Configuring the Printer Driver Settings Windows Common Settings Output Tab 1. N in 1 Specify the layout pattern for printing multiple documents on a single sheet of paper. 2. Sort Select whether to Stack or Sort when printing multiple copies. Note: 1. Sort settings made on the printer driver screen have priority. It is not recommended to make them on the application screen. 3. Output Order Specify the output order (Ascending/Descending).
Configuring the Printer Driver Settings Windows Common Settings Advanced... Button Printer Section 4. • Print All Text as Black. All colored text is printed as solid black 5. Restore Defaults button Click to restore all items in this window to the default settings.
Configuring the Printer Driver Settings Windows Common Settings Quality Tab 1. Halftone (For Windows 98/Windows Me/Windows 2000/Windows XP/Windows Server 2003 only) Select either None or Dither. (For Windows 98/Windows Me only) Select None, Dither or OS Halftone. (For Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003 only) 2. Resolution Select the print resolution (300 dpi / 600 dpi). (See Note 1) 3. Contrast Adjust the contrast of print images. (Note: Only if Halftone is set to None.) 4.
Print Operation Printing from Windows Applications If the printer driver is installed properly and a printer is selected as the default printer (see Note 1) in the printer setup, printing can be accomplished from any Windows application with simple operations. Printer Section To print from most Windows applications, use the Print... command in the File menu. Selecting the Print...
Print Operation Printing on Network When sharing a printer by connecting two computers via a crossover cable or using a hub, a connection among computers must be established. (See Notes 1 and 2) Establishing a connection among computers can be verified by displaying the connected computers in Network Neighborhood on the desktop. The settings for printer sharing are specified by performing the following steps.
Print Operation Printing on Network Remote (PC that uses another computer's printer) Double-click Add Printer in the printers folder window. The Add Printer Wizard appears. Printer Section 1 2 3 4 Click the Start button, select Settings, and then click Printers. Select Network Printer. Click the Next button. Specify the other computer's printer by entering the network path. Then, complete the installation following the instructions of the Add Printer Wizard.
Document Management System Section Installing the Document Management System 1 Insert the Panasonic Document Management 2 Select the language. System CD-ROM. (See Note 1 on page 45) Note: 1. If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon. 2. The language screen differ depending on the models. 42 3 Click the 4 Click Panasonic-DMS. 5 Click Install Panasonic-DMS Software. Next button.
Installing the Document Management System 6 Click Typical. 7 Verify the installation destination and click the 8 Verify the data folder destination and click the 9 Select the type of Panafax Desktop configuration either Standalone/Server or Client. (See pages 97 and 98). Next Continued on the next page... button. button.
Installing the Document Management System 10 Select Document Viewer and click the Next button if you want to set the Document Viewer as the default application to view TIFF files. 44 11 Enter the program folder name and click the 12 The required files are copied. Next button.
Installing the Document Management System 13 When the setup process is completed, a screen is displayed prompting you to restart your computer. Click the Finish button to restart your computer. When installing Panafax Desktop on Windows 98/Windows NT, after rebooting your PC, the Microsoft Data Access Components are automatically installed. Install in accordance with the directions on the screen.
Document Manager Main Window Document Manager is an application for managing documents (image files). By utilizing the Document Manager and Document Viewer (see page 66) in combination, a number of documents (image files) can be classified, managed, browsed, and edited. Selecting Panasonic → Panasonic Document Management System → Document Manager from Programs on the Start menu displays the main window of the Document Manager. 1. Title Bar Displays the title of the screen. 2.
Document Manager Main Window 7. Document Window Displays a list of documents in the selected folder. Documents are displayed in thumbnails (reduced images). Page number and and buttons are displayed at the bottom of a thumbnail image for grouped documents (configured with two or more pages). • Image data files A thumbnail image of the document is displayed. • Application data files A thumbnail image of the document with its original application icon is displayed.
Document Manager Basic Operations The Document Manager allows editing and managing of documents displayed in thumbnail images by dragging and dropping. This function enables various operations as described below: • Selecting Documents Clicking thumbnail images in the document window allows selection of documents. Dragging a mouse pointer on the screen or clicking with the Shift key held down allows selecting two or more documents at one time.
Document Manager Basic Operations • Copying/Moving Documents Dragging a thumbnail image from the document window and dropping it onto a folder in the folder window moves the document to the folder. Drag-and-drop with the Ctrl key held down to copy a document. Document Management System Section Dragging a document and dropping it onto another document in a document folder results in grouping the two documents together.
Document Manager Setting Plug-in • Import document (from file) Selecting Open from the File menu displays a dialog box for selecting files. The dialog box allows importing image files saved in a computer as documents into the folder. An attempt to import files that cannot be handled by Document Manager results in displaying an error shown below. Press OK and verify the file format.
Document Manager File Menu • New Folder Create a new folder under the folder that is currently selected. Path of a folder to be created can be specified as required. • Shared Folder Create a new shared folder. Documents in the shared folder can be shared through the network from different computers. Note: Set a different folder path for each shared folder if multiple shared folders are created on your PC. • Released Shared Folder Release the shared folder.
Document Manager File Menu • Properties Displays the file properties. • Backup Creates a back up of the documents stored in the selected folder. • Acquire Image Using a scanner, etc. selected in Select Source, import a document to a folder that is currently selected. • Select Source Select a TWAIN-compatible device for scanning documents. • Print Prints the document selected in the document window.
Document Manager File Menu • Print Setup (See Note 1) Specify layout and printing size for a document to be printed. 1. Horizontal Position and Vertical Position Adjust the printing position on the sheet. 2. Print Size Select printing in original size or printing in accordance with the sheet size. 3. N in 1 Select for printing reduced pages on one sheet. 4. Multiple File Print Select whether to merge the files when printing if multiple files are selected on the Document Manager. 5.
Document Manager File Menu • Launch To Another Application Opens the document selected in the document window with a specified application. Selecting External Application Setup displays a dialog box for adding/changing/deleting applications. (See Note 1) Clicking the Add button displays the Add External Application dialog box. 1. Name If an external application is specified, the name in this field appears on the link icon. 2. Application Type Specify the application type. 3.
Document Manager File Menu Click the Open Details button to set the detail parameters when launching with an application. 1. Annotation Select Paste when launching with annotations. Select Paste Label if launching with Label Annotation. 2. File Format Set the file format when launching with an application. 3. Compression Set the compression mode when launching with an application. 4. Image Quality Adjust the image quality when the JPEG file format is selected. Document Management System Section 5.
Document Manager File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays files in it. Selecting documents and clicking the Undo button restores documents that have been discarded. Note: Ensure that your PC has access to the Shared Directory before restoring the files onto the shared folder by using the Undo button, otherwise, the files will be restored into the Document Desktop folder. Click the Delete button to delete the selected document.
Document Manager File Menu • Environment Setup - Thumbnail Set the thumbnail size on the Document Manager. Document Management System Section - Application File Set the thumbnail image creation course of action when importing a file. - Dropout Set the file format when moving/copying the file on the Document Manager to another directory. 1. Use same format as Document Manager. The file is saved in the same format (PNG, BMP, TIFF, JPG). 2. File Format/Compression Format/Annotation.
Document Manager Edit Menu • Undo Undoes the last edited operation. • Cut Deletes a selected document from a folder and copies it to the clipboard. • Copy Copies a selected document to the clipboard. • Paste Pastes a document from the clipboard into the selected folder. • Delete Deletes a selected document from a folder to the Trash Can. A confirmation message for deletion appears. • Select All Selects all documents in the folder.
Document Manager View Menu • Tool Bar Switches between displaying/hiding the tool bar. • Status Bar Switches between displaying/hiding the status bar. • List Format/Thumbnail Format Switches between list display and thumbnail display in the document window. • Show Annotation Switches between displaying and hiding annotation. Document Management System Section • Arrange Folders Sorts the document folders by name or date.
Document Manager Document Menu • Open Opens a selected document, activates the Document Viewer (see page 66), and opens the document for editing. • Duplicate Makes a copy of the selected document in the folder. • Rotate Rotates the selected document. - Rotate Left - Rotate 180 Degrees - Rotate Right • Group Makes a group of two or more selected documents. The grouped documents are indicated by page number and and buttons at the bottom of a thumbnail image.
Document Manager Document Menu • UnGroup Cancels the grouping for grouped documents. Either dividing all pages into individual documents or releasing only specified documents from a group can be selected. • Enhancement Applies the following correction to a selected document: - Correct Skew Detects any inclination of the document and automatically correct it. Document Management System Section - Enhance Edge Enhances edges (borders) of images. - Eliminate Noise Removes noise on the document.
Document Manager Options Menu Note: The Options Menu is not available for the UF-4000/4100/6000/6100. • Setup Selects the expansion feature(s) available for the Document Manager. To enable the expansion feature for DD Server Software, select DD Function and click the button. Select the data folder (DD Folder) on the server.
Image Converter General Description Once Panasonic-DMS has been installed, the Panasonic Document Manager (Image Converter) is automatically installed in the Printers folder. This driver is for rasterizing application files such as from Microsoft® Word or Microsoft® Excel, and for placing them in the Document Manager. To change the default properties, follow the instructions below: Windows 98/Windows Me 1. Click the Start button, select Settings, and then click Printers. 2.
Image Converter Windows NT 4.0 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on Panasonic Document Manager and select Document Defaults from the popup menu. The Document Properties dialog box appears. • Page Setup Tab - Paper Size Sets the document paper size. - Orientation Sets the document orientation. - Color Appearance Sets the document to color or grayscale. • Advanced Tab - Paper Size Sets the document paper size. - Orientation Sets the document orientation.
Image Converter Windows 2000/Windows XP/Windows Server 2003 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on Panasonic Document Manager and select Printing Preferences from the pop-up menu. The Printing Defaults dialog box appears. Document Management System Section • Layout Tab Sets the document orientation. • Paper/Quality Tab Sets the document to color or grayscale. • Advanced button Sets the paper size, resolution, and spooling properties. 3.
Document Viewer Main Window The Document Viewer is an application for editing documents (image files) to be managed with the Document Manager (see page 46). In addition to usual image editing, the program provides various editing capabilities for documents with a wide selection of annotation functions. Double-clicking on the document (thumbnail) in the Document Manager screen or select Open in the Document menu to display the main window of the Document Viewer. (See Note 1) NOTE 66 1.
Document Viewer Main Window 1. Title Bar Displays the title of the screen and the name of the image file being displayed. 2. Menu Bar Displays the menus of the Document Viewer. 3. Tool Bar Displays tool buttons of the Document Viewer. Tool buttons correspond to functions of the menus in the menu bar. 4. Page List Displays the pages of the documents as thumbnails (reduced image). 5. Size Bar Adjusts the scaling of the display on the image window. 6.
Document Viewer Basic Operations • Selecting Page Selecting a page, by clicking it in the page list, displays an image of the selected page in the image window. Dragging and dropping a page within the page list can change the order of the pages. • Image Editing The image displayed in the image window can be edited with the menu below: - Edit menu Editing operations such as cutting, copying, pasting, and adding annotations.
Document Viewer Annotation Function Document Viewer provides functions to add various graphics and text to an image. The graphics and text added to an image are called . The annotation function, unlike those in usual image editing applications, does not change the image itself but lays graphics and text on the image. Annotations and the original image are displayed as one image. Annotations are managed separately from image data.
Document Viewer File Menu • Open Opens an image file saved in the computer. Files of the following formats can be opened in the Document Viewer. - DDM Document Manager file format. - BMP Windows standard bitmap format. - TIFF Tagged Image File Format (TIFF). - JPEG Joint Photographic Experts Group (JPEG) format. - PNG Portable Network Graphics format. • Save (See Note 1 on page 71) Saves a document being edited.
Document Viewer File Menu • Print Prints a document. For a document containing two or more pages, pages from-to can be specified for printing. • Print Setup Specifies the layout, printing size, and printing of annotations for a document to be printed. 1. Horizontal Position and Vertical Position Adjusts the printing position on the sheet. Document Management System Section 2. Print Size Select printing in original size or printing in accordance with the sheet size. 3.
Document Viewer File Menu • Launch To Another Application Opens the document selected in the document window with a specified application. Selecting External Application Setup (see Note 1) displays a dialog box for adding/changing/deleting applications. Clicking the Add button displays the Add External Application dialog box. 1. Name If an external application is specified, the name in this field appears on the link icon. 2. Application Type Specify the application type. 3.
Document Viewer File Menu Click the Open Details button to set the detail parameters when launching with an application. 1. Annotation Select Paste when launching with annotations. Select Paste Label if launching with Label Annotation. 2. File Format Set the file format when launching with an application. 3. Compression Set the compression mode when launching with an application. 4. Image Quality Adjust the image quality when the JPEG file format is selected. Document Management System Section 5.
Document Viewer File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays any page in it. Selecting page and clicking the Undo button restores page that has been discarded. Note: Once you exit the Document Viewer, the pages in the Trash Can are deleted. - Empty Trash Can Deletes the pages in the Trash Can. If a page is emptied from the Trash Can, it is permanently deleted. it is Not stored in the Recycle Bin.
Document Viewer Edit Menu • Undo Undoes the last editing operation done. • Cut Deletes a selected annotation and copies it to the clipboard. • Copy Copies a selected annotation to the clipboard. • Paste Pastes an annotation from the clipboard into the selected page. • Clear Clears a selected annotation. Document Management System Section • Select All Selects all annotations on the selected page.
Document Viewer Page Menu • Next Displays the next page. • Previous Displays the previous page. • Top Displays the top page. • Last Displays the last page. • Select Displays a specified page. • Auto Paging Turns the pages automatically. - Move Forward Automatically steps through pages forwards. - Move Backward Automatically steps through pages backwards. - Stop Stops automatic paging. - Setup Sets automatic paging. • Move Page Moves pages to the desired position.
Document Viewer Page Menu • Copy Page Copies the current page. • Add Page Adds new pages from file to documents. Adds new pages from TWAIN scanner to documents. (The TWAIN Mode is not available in this model.) • Insert Page Inserts a page from file to the current position. Inserts a page from TWAIN scanner to the current position. (The TWAIN Mode is not available in this model.) • Replace Page Replaces the current page with a new page from file. Replaces the current page with a new page from TWAIN scanner.
Document Viewer Page Menu • Copy Page to Clipboard Copies the entire page selected onto the clipboard. • Copy Select Area Copies selected area to clipboard. • Select All Pages Selects all pages.
Document Viewer View Menu Document Management System Section • Drag Mode Sets to the Drag Mode. • Clip Mode Sets to the Clip Mode. • Edit Mode Sets to the Edit Mode. • Zoom In Zooms in on an image. • Zoom Out Zooms out on an image. • Fits to Page Width Fits the display to the page width. • Fits to Page Height Fits the display to the page height. • Full Page Fits the display to the full size page. • 25% - 200% Shows the display at 25% - 200%.
Document Viewer Annotation Menu • Show Annotation The check box on/off setting specifies whether to display an annotation in the page list thumbnail. • Set Annotation Protects the annotation from reediting. • Annotation Order - Change Annotation Order to the Top - Change Annotation Order to the Last - Change Annotation Order to the Previous - Change Annotation Order to the Next • Create Annotation - Text Creates a text annotation and pastes it to a page.
Document Viewer Annotation Menu • Header Edits a header common to each page. Document Management System Section • Footer Edits a footer common to each page. • Edit Text Sets format of the text in a selected annotation. • Properties Displays annotation properties. Continued on the next page...
Document Viewer Annotation Menu • Text Creates a text annotation. Select text annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the display position. A dialog box for text setup will appear. Enter the text to be displayed, and then specify text color and font. (See Note 1) • Line Creates a line annotation. Select line annotation in the annotation menu (or tool button (see Note 2)), and drag the mouse in the image window to draw lines.
Document Viewer Annotation Menu Document Management System Section • Ellipse Creates an ellipse annotation. Select ellipse annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw an ellipse. NOTE 1. To specify the thickness and colors of the ellipse border, select the desired icon depiction then select Properties in the Annotation menu.
Document Viewer Annotation Menu • White block Creates a white rectangle (solid white fill color) annotation. Select white annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw a white rectangle. • Black block Creates a black rectangle (solid black fill color) annotation. Select black annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw a black rectangle. NOTE 84 1.
Document Viewer Annotation Menu • Marker Creates a marker annotation. Select marker annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw a marker. NOTE Document Management System Section • Label Creates a label annotation. Select label annotation in the annotation menu (or tool buttons (see Note 1)), and drag the mouse in the image window to draw label and display Text Format Setup dialog box.
Document Viewer Annotation Menu • Stamp Creates a stamp annotation. The stamp annotation pastes another image file like a stamp. Select stamp annotation in the annotation menu (or tool button) and click the OK button. Then drag the mouse in the image window to specify the area for, displaying the stamp. Click the a stamp.
Document Viewer Annotation Menu • Date Creates a date annotation. Select date annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area. Specify the format, color, and font of the date to be displayed. (See Note 1) 1. Font Name Specify the font here. 2. Style Specify the font style. 3. Size Specify the font size. 4. Text Color Select the text color here. Document Management System Section 5.
Document Viewer Annotation Menu • Page No Creates a page number annotation. Select page number annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area. Double-click the Page No area to display text in the settings dialog box. Specify format, color, and font of the page number to be displayed. 1. Font Name Specify the font here. 2. Style Specify the font style. 3. Size Specify the font size. 4. Text Color Select the text color here. 5.
Document Viewer Document Management System Section Window Menu • Main Tool Bar Show/hide main toolbar. • Page Tool Bar Show/hide page toolbar. • Annotation Tool Bar Show/hide annotation toolbar. • Image Tool Bar Show/hide image toolbar. • Status Bar Show/hide status bar. • Page list Show/hide page list. • Ruler Show/hide ruler. • Plugin Show/hide plug-in.
Document Scanner Main Window Upon image scanning, an image is imported directly into a document using a TWAIN-compatible application (image editing software, etc.). Selecting Acquire Image... in the File menu displays for the Document Scanner dialog box. 1. Preview Window Displays images of a preview scan. The black frame represents the actual scanning area (Output Size). You may adjust/select the final scanning area by resizing the black frame over the desired area of the image.
Document Scanner Main Window Specify the value of distinction between monochrome for monochrome manuscript. Adjust the value according to density of a manuscript to be scanned. 7. Brightness (valid only when halftone or grayscale is selected) Adjust the brightness for halftone or grayscale documents. 8. Contrast (valid only when halftone or grayscale is selected) Adjust the contrast (difference between dark and light) for halftone or grayscale documents. 9. Invert Scan the image in negative. 10.
Document Scanner Tool Menu • Adjustment - Gamma Curve Display a dialog box for adjusting the gamma (color strength characteristics) of an image. (valid only when halftone or grayscale is selected) Adjust the gamma curve by dragging the slide bar or entering a value. Moving the slide bar in the + direction reduces the difference between the highlight (light portion) and halftone. Moving the slide bar in the - direction reduces the difference between the shadow (dark portion) and halftone.
Document Scanner Tool Menu • Adjustment - Highlight & Shadow Displays a dialog box for adjusting the highlight and shadow. (valid only when halftone or grayscale is selected) Adjust the highlight and shadow by dragging the slide bar or entering a value. Enhancing the highlight (bright portion) and the shadow (dark portion) makes clear shades on an image. Apply button to apply the changes.
Document Scanner Image Scanning Image scanning is performed by the following procedures: 1 2 3 4 5 Activate TWAIN-compatible application. Select Acquire Image... in the File menu to display Document Scanner. Specify the image type, resolution, and paper size of a document to be scanned. Place a document on the ADF and click the button. Preview A preview-scanned image is displayed in the preview window.
Document Scanner Image Scanning Click the button to scan an Scan image into the document desktop. Document Management System Section 6 NOTE 1. Adjust parameters for an optimum scanning image, with the view on preview image. Preview scanning can be repeated any number of times. 2. Image scanning is only possible by the PC that the device is connected to directly through the parallel port.
Panafax Desktop General Description Panafax Desktop is a PC Faxing application specifically designed to complement the Panasonic line of multi-function products. Document(s) created on the PC can be easily faxed to a remote location directly, without having to print a hard copy first and then use the fax machine to send. This improves the copy quality received at the remote location, saving the cost and time of printing the hard copy locally before faxing it.
Panafax Desktop Connection Configurations There are two types of Panafax Desktop configurations, the Stand-alone System and the Network Shared System.
Panafax Desktop Connection Configurations Network Shared System Panafax Desktop Panafax Desktop Panafax Desktop Client PC Client PC Server PC Transmit Parallel Cable aaa bbb ccc Download Fax Data aaa bbb ccc Send FAX LAN Transfer Fax Data Panafax Desktop Panafax Desktop Panafax Desktop Client PC Client PC Server PC Receive ddd ddd ddd Parallel Cable ddd Receive FAX Upload Fax Data LAN View Shared Folders 98
Panafax Desktop Installation and Setup For Local Connected Models Panafax Desktop uses the fax modem in the Panasonic/Panafax models connected with your computer by parallel cable. Before using the Panafax Desktop, it is necessary to activate the Fax Modem and to setup certain parameters. Follow the steps below to setup the Panafax Desktop. Device Setting Special settings are not necessary for the sending fax. If you wish to receive a fax, change parameter No.
Panafax Desktop Installation and Setup Setup for Standalone System Special settings are unnecessary. The unit will be ready to send and receive fax massages if the device and PC are connected with the parallel cable and Panafax Desktop is started. Note: 100 Confirm that the device is not in the Energy Saver Mode or Sleep Mode when you start Panafax Desktop.
Panafax Desktop Installation and Setup Setup for Network Shared System Server PC Server Setup (Network Shared System) 1 Double-click the icon on the Windows Desktop. The Panafax Desktop window appears. Select Tools → PC Fax Device Locator from the 2 The PC Fax Device Locator appears. 3 The Detail Settings window appears. Select Device → Detail Settings from the menu. Check the box for the “Shared Server Setting”. Click the OK button when you finish the settings.
Panafax Desktop Installation and Setup 2 Device Search Ranges appears. Click the Search Now button to start searching the shared Server. Note: Searching sometimes may take a long time when there are many PCs connected to your network. In this case, we recommend you to click the Add button and specify the Domain or Workgroup, or specify the Computer Name directory to reduce the searching time. • Look in - Specification of Domain or Workgroup Input the device’s Domain or Workgroup.
Panafax Desktop Installation and Setup 3 Start searching the Server for Local connected Devices. 4 The Local connected devices via Server are listed in the PC Fax Device Locator. Click the x or select Device → Exit from the menu Note: The reception function is shown as "Yes" if the shared device's reception function is effective. If you do not wish to receive faxes, select the Device and double-click or Click Device → Properties from the menu. PC Fax (Shared Device) Properties appears.
Panafax Desktop Main Window and Toolbar Main Window (5) (1) (6) (2) (3) (4) (7) (8) (9) (10) 104 (11) (1) Fax No. Enter the destination fax number. (2) Line Select Check the line type to dial the preset code before the telephone number. See the Dialing Setting Tab of Configuration Menu. (3) Recipient When this is entered, it appears on the cover sheet. (4) Company When this is entered, it appears on the cover sheet. (5) recipient(s) Indicates the number of entered station(s).
Panafax Desktop Main Window and Toolbar Toolbar Used to start the transmission. Used to view the cover sheet or transmission file. Used to select the file to be sent. Used to show the Send/Receive Log Manager. Document Management System Section Used to open your personal Phone Book. Used to create or edit a Cover Sheet. Used to show the On-line help.
Panafax Desktop Sending Document Sending a Document via Windows Application You can send a fax directly from any Windows Application by simply printing to the Panafax Desktop Driver. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below. 1 From the current Application select Print from the File menu. 2 The Print dialog box appears. Select Panafax Desktop Driver from the Printer Name menu.
Panafax Desktop Sending Document Click the OK button to start the transmission.
Panafax Desktop Sending Document Sending a Document via the Panafax Desktop You can send a fax directly from a file made in any Windows Application by simply attaching the file via the Panafax Desktop. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below. 1 Double-click the icon on the Windows Desktop. The Panafax Desktop window appears.
Panafax Desktop Sending Document 4 Click the OK button to start the transmission. Sending a fax memo by Panafax Desktop You can send a fax memo directly from the Panafax Desktop. This memo can be sent quickly and easily. 1 Double-click the icon on the Windows Desktop. 2 From the Panafax Desktop window, enter the recipient's Fax No., Name and Company or select from your Personal Phone Book. Note: To input a pause, use the comma ",". Click the button to enter the recipient into the recipient list.
Panafax Desktop Receiving Document Receive Setting 1 Confirm the Panasonic Communications Utility icon is in the taskbar tray. 2 Right-click the Panasonic Communications Utility Icon to show the menu and select the PC-Fax Reception Notification. • Popup Display • Icon Display • No Notice When a fax is received on the machine, it will proceed as follows: 1 A receiving notice appears on the connected PC. Click the Receiving LOG button. or The Panasonic Communications Utility icon is changed.
Panafax Desktop Registering the Personal Phone Book To register a recipient to the Personal Phone Book, follow the steps below: 1 Click the icon to open the Phone Book dialog Box. Click the button. Note: 1. Click the Acquire Device's Phone Book button to enable the retrieval of the phonebook data from the device. 2. Click the address. Personal Details button to edit the 3. Click the Delete 3 button to delete the address. Tab • Name: Enter the recipient's name. • Fax No.
Panafax Desktop Registering the Personal Phone Book To register a group of recipients, follow the steps below: 1 2 Click the The Phone Book dialog box appears. Click the button. 3 The Group registration dialog box appears. 4 The Add New Group Name dialog box appears. Click the button. Enter the group name and click the button. 112 icon.
Panafax Desktop Registering the Personal Phone Book 5 Select the desired recipients. 6 Click the the Member List. The maximum number of recipients is 999 for each group. To add another group, repeat the procedure from step 3. The maximum number of groups is 100. If finished, click the OK button to exit Group registration.
Panafax Desktop Registering the Personal Phone Book To Import/Export CSV (Comma Separated Value) data From/To your Personal Phone Book Telephone data in a CSV format file can be imported into your Personal Phone Book and the telephone data from your Personal Phone Book can be exported to a CSV file. Note: Though a pause usually is indicated by a comma (,) with Panafax Desktop it is changed to a "p" by the import and Export of the CSV file. Please input a pause using a "p" when creating a CSV file.
Panafax Desktop Registering the Personal Phone Book Importing from the CSV file 4 The telephone data the CSV file is imported into your Phone Book. 1 On the Phone Book dialog box, Select File | Export... from the menu. 2 Enter the file name and click the OK button to save the CSV file.
Panafax Desktop Cover Sheet The Cover Sheet is attached to the first page of every fax and contains information such as the recipient's name, sender's name, date, title, etc. Creating Cover Sheet 1 Click the icon. 2 The Cover Sheet Editor window appears. Edit the Cover Sheet. Select Save As from the File menu. 3 The Save As dialog box appears. Select the Folder you wish to save to, or save to a New Folder, click the button, enter the New Folder Name, and then click the 116 OK button.
Panafax Desktop Cover Sheet 4 Enter the New Folder Name into the Cover Sheet File Name box. Enter any comments into the Comment box if you wish. Click the button to save the New Cover Document Management System Section Sheet. Continued on the next page...
Panafax Desktop Cover Sheet [Edit] menu Undo : Undoes the last editing operation. Cut : Deletes the selected text and copies it to the clipboard. Copy : Copies the selected text onto the clipboard. Paste : Pastes the text or object from the clipboard. Delete Object : Deletes the selected object. Page Size : Sets the size of the cover sheet. Date Frame : Inserts a date field. Text Frame : Inserts a text box. Line/Box : Inserts a line or box.
Panafax Desktop Configuration Menu Configuration Setting Send Option Tab Device Selection • Device Name: A device can be chosen here when more than one device is connected with network connected type devices. Auto Selection Effective device is selected automatically by the priority setting order. Rotation Effective device is selected automatically in rotation order. (load balancing) Device Name Only the designated device is selected.
Panafax Desktop Configuration Menu Dialing Settings Tab Specify the local, long distance and Inter-office call access numbers. These access numbers are dialed before the phone numbers that are registered in the Personal Address Book depending on the Call Type settings. Sender Details Tab Used to identify senders from various information on the Cover Sheet when sending a fax. PIN Code Tab Specify the PIN Code settings when required by your telephone system. Some countries do not support this function.
Panafax Desktop Send Log/Receive Log Send/Receive Log The transmission and the reception can be confirmed. 2 Click the icon. Send/Receive Log window appears. Click Send Log icon and Receive Log icon to switch between the Log windows. Status • Queuing: Outgoing fax is queuing. • Executing: Transferring the data to the device • Completed: Transferring the data is completed Result • OK: The fax transmission has been completed from the device.
Panafax Desktop Send Log/Receive Log Save Log The Send/Receive Log can be saved to a separate file. At the default setting, when the log exceeds 999 transactions, the oldest entry is automatically deleted. The log can be saved by following the steps below. Manually Saving the Log 1 In the Log window, select the log transactions that you wish to save and click the [Save Log] icon. 2 Select the Folder that you want to save into and click the OK button.
Panafax Desktop Send Log/Receive Log Automatically Saving the Log In the Log window, select Tools | Options from the menu. 2 Option window appears. Set the Save Log settings accordingly.
Status Monitor Task Bar Display The Status Monitor is an MFP utility that monitors and displays the current status of connected devices. Upon activation of Windows, the icon of the status monitor appears on the System Tray. Status Monitor The Status Monitor indicates the device status by icon lamp color as listed below. Lamp color Blue Status Device is operational under standby, printing, copying status.
Status Monitor Task Bar Menu 1. Open Status Monitor Displays details about the current status of the device. 2. Pop up when error occurs Selects whether or not a pop-up error message box appears when an error occurs on the connected device. When selected, a check mark appears to the left of the item. To turn off the pop-up error message, select the item again and the check mark disappears < Example of a pop-up error message box > 3. About Displays the version information about the status monitor. 4.
Status Monitor Display Status Details Right-clicking the status monitor icon in the Task Bar and selecting Open Status Monitor in the dropdown menu displays a dialog box for the status monitor. • Status Tab 1. Model Displays the name and number of a connected device. 2. Device Status Displays the current status of the device. If two or more items have been detected, clicking / buttons allows viewing all items. 3. Control Panel Display Displays information as it appears on the panel of the device.
Status Monitor Display Status Details Document Management System Section • Configuration Tab 1. Model Displays the name and number of a connected device. 2. Configuration Display a list with the current device configuration (optional devices, etc.). 3. Status Displays the communication status between the status monitor and the device. Continued on the next page...
Status Monitor Display Status Details • Paper Tab The tab displays the type, size, and if there is any paper loaded in the paper tray. A comment by the user can be entered freely in the field. NOTE 128 1. Changing the types of loaded paper does not change the comment in unless it is rewritten by a user.
Configuration Editor Main Window This utility allows you to edit the machine configuration through the Parallel Port connected between the PC and the device. Each setting category appears as a folder on the left frame and the setting item appears on the right frame. If the device is turned "Off" or not connected, a dialog box When there is more than 1 supported model series installed, appears as below. You may select. a "Browse for Folder" dialog box appears as below.
Configuration Editor Main Window • button Retrieve Retrieve the current settings of the selected folder from the device. • button Write Write's the settings in the folder to the device. • Open File button Opens the settings in the folder from a file. • Save File button Saves the settings in the folder to a file. • and buttons Switch between pages if the settings have two or more pages. • button Displays the help screen. • button Displays version information.
Configuration Editor User Parameters Folder Document Management System Section Specify the originating party name and telephone number, etc. to be registered on the device for fax communications.
Configuration Editor Fax Parameters Folder Display or change the Fax Parameter Settings. NOTE 132 1. The contents of the Fax Parameter differs depending on the model.
Configuration Editor Journal Folder Document Management System Section Display the Fax communication journal.
Configuration Editor Phone Book Setting Shortcut Activation Folder When the Phonebook Folder is selected the Phone Book Editor utility will be started.
Phonebook Editor Features This function allows registering, deleting, and modifying fax phone numbers in the main unit from a connected PC. The operation described on the left is controllable on a connected PC. Features provided by the Phonebook Editor function are as follows: Retrieve/Write Retrieve fax numbers in main unit to the PC, or send fax Page 139 numbers from the PC to the main unit. Open/Save File Open or save fax numbers stored the PC.
Phonebook Editor Activation Procedure Take the following steps to activate the phonebook editor software. 1 Click Start at the bottom left of the PC screen. Start 2 Select Programs. 3 Select Panasonic. 4 Select Panasonic Document Management System. 5 Select MFP Utilities. 6 Select Phone Book Editor. 7 Phone Book Editor splash screen appears and the Phone Book Editor program is activated.
Phonebook Editor Main Window 13 14 15 No. 1 2 3 4 5 6 7 8 9 10 11 12 Indication Description Reference Abbr. Dialing No. Tab Contains the abbreviated dialing number entries One-Touch Tab Contains the One-Touch Key entries About Version information of software ABBR. NO. Abbreviated Dialing Number Telephone No. Telephone number (Up to 36 digits) Station Name Station name (Up to 15 characters) Retrieve Retrieve phonebook information from the connected Page device.
Phonebook Editor Main Window No.
Phonebook Editor Retrieve/Write This function retrieves the fax numbers in the connected device by PC and writes fax numbers from the PC to main unit. 1 Click Retrieve. Retrieve 2 Click the 3 A list of fax numbers in the machine is displayed. button. Modify and add destination names and dial numbers on this screen. 4 Click Write after the editing is completed. Write 5 Click the Yes button. The phonebook information is written to the connected device.
Phonebook Editor Open/Save File This function opens the phonebook file in the PC, edits the file and then saves the file in the PC again. 1 Click Open File Open File 2 3 Click the button. The File Open dialog box appears 1. Select a file from the list (e.g. UF6000.pb) 2. Click the 4 Yes Open button. The phonebook information stored in the PC is displayed. Modify and add destination names and dial numbers on this screen.
Phonebook Editor Open/Save File 5 Click Save File after the editing is completed. Save File 6 Click the Yes button. 7 For Save File: 1. Select an existing file from the list or enter a new file name. 2. Click the Save button. 141 Document Management System Section The phonebook information is saved in the PC.
Phonebook Editor Insert Entry This function adds lines in the list when editing the phonebook. The steps for inserting lines are as follows: 1 2 Ex: Insert a line between the 2nd and 3rd lines. Click the portion indicated as 1 . 2 Click Insert Entry. A line is inserted as shown on the left. 3 142 Double-click on the line for data entry.
Phonebook Editor Delete Entry 1 Ex: Delete the 2nd line. Click the portion indicated as 1 . 2 Click Delete Entry. Document Management System Section The steps for deleting lines is as follows: The screen shown on the left appears. Click OK . The line is deleted as shown on the left.
Troubleshooting Troubleshooting Printing Operation Failure If the printing operation fails, check the following items first: • The connecting cable is properly connected. • Power of the device is turned ON. • Paper is loaded properly in the device. • An error message is not displayed on the device. (See Note 1) The above points can be verified by printing a test page. Refer to the following pages for the procedures on test page printing: Windows 98/Windows Me [General Tab] (See page 13) Windows NT 4.
Troubleshooting Documents Not Printing Correctly Problem Incorrect printing position or print is missing at the edge. Possible Cause / Solution(s) • Paper size or printing orientation is different between the application settings and the printer driver settings - Specify the settings again. • The specified paper has not been loaded into the device - Specify the settings again or load the appropriate paper. • The document margin is not sufficient. On the machine, a margin of approx. 0.
Troubleshooting Error Messages Displayed on the Computer Problem Possible Cause / Solution(s) Error writing to LPT1. Unable to write to the Specified device. Verify that the device is connected to the computer correctly. Verify that the power of the device is turned On. Error writing to LPT1. Printer timeout error occurred. Verify that the power of the device is turned On. Excessive data volume or number of pages may overflow the device's memory, disabling data reception.
Appendix Appendix Printing Area When printing to the device, there is a 0.2 inches (5.0 mm) non-printable margin on all 4 sides. Top 0.2 (5.0) 0.2 (5.0) 0.2 (5.0) 0.2 (5.
USA Only WARRANTY PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR REPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
