Getting to Know Your Machine Facsimile Transceiver UF-6300 / 5300 Problem Solving Printout Journals and Lists Network Features Advanced Features Basic Operations Model No. Installing Your Machine (For Facsimile) Programming Your Machine Operating Instructions English Appendix Before operating this machine,please carefully read this manual,and keep this documentation in a safe place for future reference.
Main Unit and Accessories Unpack the carton and check that you have all the accessories llustrated. (Accessories included in the Main Unit may be different depending on the destinations.) Machine Toner Cartridge Telephone Line Cable Power Cord Recording Paper Tray Operating Instructions Final Installed View CD-ROM (For UF-6300 only) Telephone Line Cable Adapter (See Note 2) ■ Installing the Accessories Recording Paper Tray Hook the projections into the square holes on the machine.
Table of Contents Getting to Know Your Machine Main Unit and Accessories............................................................................................ Safety Information ............................................................................................... Precautions..................................................................................................................... External View .........................................................................................
Table of Contents Basic Operations Sending Documents....................................................................................................... 47 General Description ....................................................................................... Memory Transmission.................................................................................... Wrong Transmission Prevention Function ..................................................... Direct Transmission ............................
Table of Contents Access Code ................................................................................................................... 94 General Description........................................................................................ Setting the Access Code ................................................................................ Operating Your Machine with the Access Code (Restrict all operations) ......
Table of Contents Confidential Mailbox ...................................................................................................... 115 General Description ....................................................................................... Confidential Mailbox....................................................................................... Sending a Confidential Document to a Remote Station's Mailbox................. Polling a Confidential Document from a Remote Station's Mailbox .......
Getting to Know Your Machine Safety Information For Your Safety To prevent severe injury and loss of life, read this section carefully before using your machine to ensure proper and safe operation of your machine. ■ This section explains the Warnings and Cautions used in this Operating Instructions manual. WARNING Denotes a potential hazard that could result in serious injury, or death. CAUTION Denotes hazards that could result in minor injury, or damage to the machine.
Safety Information Operating Safeguards Do not touch areas where these caution labels are attached to, the surface may be very hot and may cause severe burns. Do not place any liquid container such as a vase or coffee cup on the machine. Spilt water can cause fire or shock hazard. Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts get into the machine, they can short-circuit internal components and cause fire or electric shocks.
For Your Safety CAUTION Caution on Toner Use ■ Avoid ingestion, inhalation, eye or skin contact. ● If ingestion occurs, drink several glasses of water to dilute stomach contents. ● If inhalation occurs, exit the area immediately into the fresh air. ● If skin contact occurs, wash thoroughly with soap and water. ● If eye contact occurs, flush thoroughly with water. ● In all cases, seek medical treatment if adverse symptoms occur.
Safety Information CAUTION denotes hazards that could result in minor injury or damage to the machine. Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects. Do not block the ventilation openings. Do not place any heavy object on the machine.
Installation Supplies ■ The maximum power consumption is approx. 490 W. A properly wired (grounded), dedicated, 10A, 220240V AC outlet is required. Do not use an extension cord. The power cord on this machine must be used to disconnect the main power. Please ensure that the machine is installed near a wall outlet and is easily accessible. ■ Store the toner and paper in a cool area with low humidity. ■ Use of other than genuine Panasonic supplies can damage the machine.
Precautions Precautions ■ Laser Safety LASER SAFETY This unit employs a laser. Only qualified service personnel should attempt to service this device due to possible eye injury. CAUTION: USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
Getting to Know Your Machine External View Document Sub Tray Recording Paper Tray Recording Paper Sub Tray ADF Door Printer Cover Control Panel Handset Kit (Available as an option, see page 154) Document Return Tray Recording Paper Cassette (Standard) NOTE 2nd Paper Feed Module (Available as an option, see page 154) (For UF-6300 only) 1. The handset may not be available in some countries because of the country’s regulation or specification.
Control Panel 2 4 1 3 6 5 18 No. Icon 7 8 10 9 11 17 Contents - Used to switch the machine into energy saving mode. Parameter No.34 (ENERGY SAVER MODE) (See page 38) 12 14 13 16 No. Icon Contents - Used to set to Normal, Lighter or Darker. (See page 44) - Used to turn the verification stamp ON or OFF. Lights when the verification stamp is set to ON. - Used to set to Standard, Fine, Super-Fine or Halftone. (See page 44) - Use this button when resetting all the previously set functions.
No. 8 10 12 Icon Contents - Used to start On-Hook Dialling. (See page 61) - Used to start Abbreviated Dialling. (See pages 51 and 58) No. Icon Contents 9 - Used to separate the SubAddress from the telephone number. 11 - Used to enter a pause when entering or dialling a telephone number, or to redial the last dialled number. Keypad - Used for manual number dialling, entering phone numbers, and numerical entries. Key - Used to temporarily change the dialling mode to Tone when Pulse mode is set.
Function Key Any function can be started by first pressing pressing the 16 or Function and then entering the function number, or by scroll keys repeatedly until the desired function appears on the display.
■ Power Cord Plug the supply cord into the main AC socket outlet. Connect the supply cord coupler into the main supply inlet on the rear of the machine. Warning: This apparatus must be properly earthed. Do not modify the AC outlet. Power Cord (Included) Telephone Line Cable Adapter External Telephone (Optional) You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack.
Installing the Toner Cartridge 1 Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the Toner Cartridge toner inside. 2 Remove the protective seal. Note:Pull on the seal slowly and straight out. 3 18 Open the Printer Cover.
4 Align the projections on both sides of the Toner Cartridge with the grooves in the machine as shown and insert the Toner Cartridge into the machine. Note:Lock the Toner Cartridge into place by pressing the handle down and then pushing towards the rear of the machine. 5 6 Printer Cover Close the Printer Cover. If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on page 147.
Loading the Recording Paper How to Load the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the desired results. For detailed recommended paper specifications, (See page 153). 1 Lift up the Paper Cassette slightly and slide it out of the machine.
4 Max. Paper Capacity Mark Paper Width Guide 1. Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.
Adjusting the Paper Cassette for the Paper Length How to Adjust the Paper Cassette for the Paper Length The factory default Paper Length setting for the Paper Cassette is A4 size. To change the paper length to Letter or Legal size, follow the steps below. 1 Release Latch 1. Remove the paper from the Paper Cassette and place the cassette upside down on a flat surface. 2. While pushing down on the release latch, pull out the Paper Length Guide. 3. Turn the Paper Cassette upright. 4.
Adjusting the Paper Cassette for the Paper Width The factory default Paper Width setting for the Paper Cassette is A4 size. To change the paper width to Letter/Legal size, follow the steps below. 1 1. Release the left Paper Separation Clip latch. 2. Pull up the Paper Separation Clip to remove it. 3. Reposition the Paper Separation Clip into the LTR/LGL slot. 4. Swing the Paper Separation Clip downward to latch it in place. Paper Separation Clip 2 1. Load the paper into the Paper Cassette.
Setting the Dialling Method (Tone or Pulse) Your machine can operate with either of two dialling methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialling method to Tone or Pulse, follow the procedure below. 1 7 2 SET MODE (1-8) ENTER NO. OR ∨ ∧ FAX PARAMETER(1-137) NO.= 4 3 06 DIALLING METHOD 2:TONE 0 4 6 06 DIALLING METHOD 1:PULSE 1 for "PULSE". or or 06 DIALLING METHOD 2:TONE 2 for "TONE". 5 NOTE 24 1.
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Volume 1 * MONITOR * You will hear the dial tone through the speaker. 2 MONITOR VOLUME LOW [ ] HIGH repeatedly to raise the volume. or MONITOR VOLUME ] HIGH LOW [ repeatedly to lower the volume.
User Parameters General Description Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time. Once the standby display is set, it will automatically be updated. 1 2 SET MODE (1-8) ENTER NO.
User Parameters When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document. 1 2 SET MODE (1-8) ENTER NO. OR ∨ ∧ 7 1:USER PARAMETERS? PRESS SET TO SELECT 1 3 LOGO repeatedly until display shows; 4 Enter your LOGO (Up to 25 characters and digits) by using the Character keys.
User Parameters Setting Your Character ID If the remote machine has Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display. 1 2 SET MODE (1-8) ENTER NO. OR ∨ ∧ 7 1:USER PARAMETERS? PRESS SET TO SELECT 1 3 CHARACTER ID repeatedly until display shows; 4 Enter your Character ID (Up to 16 characters and digits) by using the Character keys.
User Parameters If the remote machine does not have a Character ID but has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display. We suggest you use your facsimile telephone number as your ID number. (Up to 20 digits) 1 2 SET MODE (1-8) ENTER NO. OR ∨ ∧ 7 1:USER PARAMETERS? PRESS SET TO SELECT 1 3 ID NO.
One-Touch/Abbreviated Dialling Numbers Entering One-Touch/Abbreviated Dialling Numbers One-Touch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. To use these dialling methods, you must first store the telephone number using the following procedure. To enter a One-Touch key, follow the steps below 1 2 3 4 5 SET MODE (1-8) ENTER NO. OR ∨ ∧ 7 1:ONE-TOUCH 2:ABBR NO. 2 ONE-TOUCH< > PRESS ONE-TOUCH 1 Ex: <01> ENTER TEL. NO.
One-Touch/Abbreviated Dialling Numbers To set an Abbreviated Dialling Number, follow the steps below 1 3 4 5 7 1:ONE-TOUCH 2:ABBR NO. 2 ABBR.[ ] ENTER ABBR NO. 2 Ex: 0 2 2 (001 to 300) [022] ENTER TEL. NO. Enter the telephone number (Up to 36 digits including pauses and spaces). [022] 9-555 2345 Ex: 9 Redial/Pause 5 5 5 2 3 4 5 6 7 Programming Your Machine 2 SET MODE (1-8) ENTER NO. OR ∨ ∧ [022]ENTER NAME 9-555 2345 Enter the station name using character keys (Up to 15 characters).
One-Touch/Abbreviated Dialling Numbers Editing One-Touch/Abbreviated Dialling Numbers If you have to change or delete any of the One-Touch/Abbreviated dialling numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialling number 1 2 1:ONE-TOUCH 2:ABBR NO. 7 2 ONE-TOUCH< > PRESS ONE-TOUCH Select 1 for One-Touch Dialling number Select 2 for ABBR. Dialling Number Ex: 1 3 Enter the station you wish to change. Ex: <01> SALES DEPT 9-555 1234 4 <01> SALES DEPT ENTER TEL. NO.
One-Touch/Abbreviated Dialling Numbers To delete the settings of One-Touch/ABBR Dialling number 1 7 2 Select 1 for One-Touch Dialling number Programming Your Machine 2 1:ONE-TOUCH 2:ABBR NO. ONE-TOUCH< > PRESS ONE-TOUCH Select 2 for ABBR. Dialling Number Ex: 1 3 Enter the station you wish to delete. <01> SALES DEPT 9-555 1234 Ex: 4 <01> SALES DEPT ENTER TEL. NO. 5 ONE-TOUCH< > PRESS ONE-TOUCH To return to standby, press Stop .
One-Touch/Abbreviated Dialling Numbers Printing Out a Directory Sheet After programming a one-touch dialling number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the Directory Sheet Cover. To print out a directory sheet, follow the steps below. 1 PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 6 2 * PRINTING * DIRECTORY SHEET 7 Your machine prints out the directory sheet.
Customizing Your Machine General Description Setting the Fax Parameters 1 2 SET MODE (1-8) ENTER NO. OR ∨ ∧ 7 FAX PARAMETER(1-137) NO.= 4 3 4 Enter Fax Parameter number from the Parameter Table. 5 6 Enter the new setting value. Ex: 0 1 for CONTRAST 01 CONTRAST 1:NORMAL 01 CONTRAST 2:LIGHTER Ex: 2 for LIGHTER 02 RESOLUTION 1:STANDARD To set another parameter, press 3 or press NOTE FAX PARAMETER(1-137) NO.=01 Stop Clear to return to step to return to standby. 1.
Customizing Your Machine Fax Parameter Table No. Parameter Setting Number Setting 01 CONTRAST (HOME) 1 NORMAL 2 LIGHTER 3 DARKER 02 04 05 06 07 08 09 10 12 13 17 36 RESOLUTION (HOME) STAMP (HOME) MEMORY (HOME) DIALLING METHOD HEADER PRINT HEADER FORMAT RCV'D TIME PRINT KEY/BUZZER VOLUME COMM. JOURNAL (HOME) AUTO JRNL PRINT RECEIVE MODE 1 Comments Setting the home position of the CONTRAST key. STANDARD Setting the home position for the RESOLUTION.
No. Parameter Setting Number Setting Comments 18 OP CALL TIMER 1 20SEC 2 30SEC Selecting the length of time that your machine signals (rings) for an incoming voice call in Fax/Tel Auto Switching mode. (See page 68) 3 40SEC 4 50SEC 1 1SEC --- --- 60 60SEC SILENT DETECTION (TAM I/F) 1 INVALID 2 VALID SUBSTITUTE RCV 1 INVALID 2 VALID 1 A4 2 LETTER 3 LEGAL 1 FIXED 2 AUTO 70 70% ---- ---- 100 100% 19 20 22 23 24 25 OGM LENGTH (TAM I/F) REC.
Customizing Your Machine Fax Parameter Table No. Parameter 34 ENERGY SAVER MODE 35 Setting Comments 1 OFF 2 ENERGY SAVER 3 SLEEP To reduce the power consumption in standby, select either Energy-Saver or Sleep mode and specify the Delay Time (1 to 120 minutes) for the machine to enter into the selected mode. The Delay Timer setting is only available in the EnergySaver or Sleep Modes. OFF : The unit will remain in standby mode and consume more energy than when in Energy-Saver or Sleep modes.
No. Parameter 51 REMOTE DIAGNOSTIC Setting Number Setting Comments 1 INVALID 2 VALID Selecting whether or not the machine accepts to update the firmware or Remote Diagnostics from the remote station. Please ask your Panasonic Authorized Dealer for details. 52 DIAGNOSTIC PASSWORD (----) Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authorized Dealer for details. 53 SUB-ADDRESS PSWD (----) Setting a 20-digit password for secured sub-address communication.
Customizing Your Machine Fax Parameter Table No. Parameter Setting Number Setting Comments 133 JOB BUILD 1 OFF 2 ON Selecting whether the machine performs Job Build when the total number of documents exceed the maximum capacity of the ADF, or when scanning the documents manually one at a time. If you place the documents on the ADF within 5 seconds after the ADF scan, the ADF scan will continue for the current scan. (Maximum number of scanning papers is 255 pages for one job.
Programming Your Machine memo 41
Loading Documents Documents You Can Send In general, your machine will send any document printed on A4 size paper. Document Size Maximum Size 2000 mm Document Thickness Minimum Size Single sheet: 0.06 mm, 45 g/m2 to 0.15 mm, 112 g/m2 148 mm 128 mm Multiple sheets: 0.06 mm, 45 g/m2 to 0.12 mm, 75 g/m2 257 mm Direction Direction Note:The maximum document width that can be sent through the machine is 257mm. However, the effective scanning width is 208mm.
Loading Documents How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge inserted in the machine stops. You can also stack up to 30 PAGES on the ADF at one time. If you are sending more than 30 pages of the document(s) (up to 50 pages), make sure that the bottom sheet of the document(s) enters first. 3.
Basic Transmission Settings General Description You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows: • Contrast • Resolution • Stamp • Communication Journal After your document(s) have been sent, your machine will automatically return to the preset settings. Contrast Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter.
Basic Transmission Settings Verification Stamp The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each successfully transmitted page with a small mark. Press Stamp to: Stamp Stamp STAMP = Off STAMP = On STAMP: STAMP: OFF Basic Operations ON NOTE 1. When you store a document in memory, the Verification Stamp will stamp on the document if it is successfully stored in memory.
Basic Transmission Settings Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows. When you set COMM. JOURNAL = OFF : A Communication Journal will not be printed out. When you set COMM. JOURNAL = ON : A Communication Journal is printed out automatically after every communication. When you set COMM. JOURNAL = INC.
Sending Documents General Description You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document to multiple stations. • You have to retrieve the document immediately. • You want to take advantage of Dual Operation design. Use Direct Transmission if: • The memory is full. • You want to send the document immediately. Your machine quickly stores the document into the machine's memory. It then starts to dial the telephone number.
Sending Documents General Description 2. If memory overflow occurs while storing documents, the remaining documents on the ADF will be ejected. The machine prompts you whether to transmit the successfully stored documents or to cancel the transmission. Press 1 to cancel or press 2 to transmit. MEMORY OVERFLOW INFO. CODE=870 See the Specifications on page 152 for the image memory capacity. If no action is taken within 10 seconds, the machine will start transmitting the stored documents.
Sending Documents Memory Transmission Manual Number Dialling To dial the telephone number manually, follow the steps below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 Enter a telephone number from the keypad. (Up to 36 digits) You can also designate more than one destination. TEL. NO. 5551234 3 * STORE * NO.002 PAGES=001 05% The document is stored into memory with a file number. It then starts dialling the telephone number immediately after storing the first page.
Sending Documents Memory Transmission Dialling Re-enter Function This function has the function of preventing transmission of a document to a wrong address. When use direct dialling, the re-enter screen will be displayed. Input the destination Tel No. again and if both are match start dialing. This function operates if setting "137 RE-ENTER D. DIAL" of Fax Parameter set to "VALID". (See page 40) 1 2 Operate "Manual Number Dialling". (See page 49) RE-ENTER TEL. NO.
Sending Documents One-Touch Dialling One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 30. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. <01>(Station name) 5551234 3 * STORE * NO.002 PAGES=001 05% The document is stored into memory with a file number. Then the machine starts dialling the telephone number immediately after storing the first page.
Sending Documents Memory Transmission Directory Search Dialling Directory Search dialling allows you to dial a full telephone number by searching the station name entered with One-Touch keys or Abbreviated dialling numbers. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 ENTER LETTER(S) Enter the full station name or part of the station name by using the Character keys.
Sending Documents Multi-Station Transmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time when feeding the document(s) by using memory transmission. That is, you can store the document(s) into the memory and then send it to the station(s) automatically. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down.
Sending Documents Wrong Transmission Prevention Function The following functions have been provided to prevent transmission to a wrong address. These include the dial re-enter function to prohibit direct dialling or multiple addresses, and a function to confirm the address. Direct Dial Restriction Function This function prohibits all designations of addresses by direct dialling (Including manual transmission). This function operates if Fax Parameter "136 RESTRICT D.
Sending Documents Dialling Re-enter Function If the address is designated with direct dialling, the re-enter screen of the address is displayed. With this function, transmission is only started if the addresses for the first and second time agree with each other. This function operates if setting "137 RE-ENTER D. DIAL" of the system registration is "VALID". (See page 40) 1 2 Enter the telephone number. 3 Re-enter the same telephone number and press Set .
Sending Documents Wrong Transmission Prevention Function Address Confirmation Function Settings can be made so that transmission will always start after confirming the address. When is pushed and address confirmation has been set, a message prompting operations to Start confirm the address will be displayed if the address has not been confirmed first. This function operates if setting "125 CONFIRM STATIONS" of system registration is "VALID".
Sending Documents Direct Transmission If your machine's memory is full or you wish to send the document immediately, use Direct Transmission. Manual Number Dialling (Direct Transmission) Without stroing image into memory, follow the steps below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 4 5 8 9 ENTER STATION 00% 1 Enter the telephone number from the keypad.
Sending Documents Direct Transmission One-Touch Dialling (Direct Transmission) One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, See page 30. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 8 MEMORY XMT=ON 1:OFF 2:ON 9 ENTER STATION 00% 1 Press a One-Touch key. <01>(Station name) 5551234 Ex: The display will show the One-Touch number and station name. The full number (Ex: 5551234) will then be dialled.
Sending Documents Directory Search Dialling (Direct Transmission) Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialling numbers. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 8 9 ENTER STATION 00% 1 4 5 ENTER LETTER(S) Enter the full station name or part of a station name by using the Character keys.
Sending Documents Voice Mode Transmission If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialling For Off-Hook Dialling, follow the steps below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 Lift the fax handset or the external telephone and dial the telephone number from the keypad.
Sending Documents On-Hook Dialling For On-Hook Dialling, follow the steps below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 * MONITOR * You will hear dial tone through the monitor speaker. NOTE Ex: 5 5 5 1 2 3 4 When you hear a beep, * DIALLING * 5551234 Basic Operations 3 4 Dial the telephone number from the keypad. ON LINE * XMT * 1.
Sending Documents Transmission Reservation You can do the following jobs while sending a document from memory or receiving a document. • Reserve the next transmission in the memory. (Up to 10 different files) • Reserve a priority transmission. Memory Transmission Reservation (Multi-tasking) If your machine is on-line, busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure. 1 Your machine is on-line, printing received documents.
Sending Documents Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, but there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished. Note that you cannot send documents to multiple stations. To reserve your machine for sending the urgent documents ON LINE * PC MODE * ON LINE * MEM.
Sending Documents Transmission Reservation To cancel the direct transmission reservation 1 2 3 64 Make sure the document is on the ADF. DIRECT XMT RESERVED <01>(Station name) CANCEL XMT RESERVE ? 1:YES 2:NO 1 and then remove the document from ADF.
Sending Documents Redialling Automatic Redialling If a busy line is detected, the machine will redial the number up to 3 times at 3 minutes WAIT TO DIAL NO.001 interval. During that time, a message will appear as shown at right. <01>(Station name) A file number is shown in the upper right hand corner of the display if it is a memory transmission file. Manual Redialling You can also redial the last dialled number manually by pressing Redial/Pause key.
Receiving Documents Reception Modes You can select one of the four modes as shown below. Conditions You normally receive only voice calls. Suggested Reception Mode Telephone Mode You can answer the incoming call via an External Telephone (Optional). If you receive a fax calling signal, simply press START to receive manually. Settings Fax Parameter No. 17 set to 1: Tel dd-mmm-yyyy 15:00 RCV MODE=TEL 00% (See page 67) You receive both voice and fax calls.
Receiving Documents Telephone Mode When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually. Setting the Telephone Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 1: Tel. (See page 36) 1 When your telephone rings, lift the handset of the External Telephone. If you hear a beep from the phone, it means someone wants to send a fax.
Receiving Documents Fax / Tel Auto Switching Mode When your machine is set to this mode, your machine will switch to document reception or voice communication automatically. Setting the Fax / Tel Auto Switching Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 3: Fax / Tel SW. (See page 36) Operation of Fax / Tel Auto Switching Mode If it is a Fax call, 1 2 Your machine will answer the call when a call is received, and then distinguish whether it is a voice or fax call.
Receiving Documents Fax Mode When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received. Setting the Fax Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 2: Fax. (See page 36) Operation of Fax Mode Basic Operations Your machine will begin receiving automatically when a fax call is received.
Receiving Documents TAM (Telephone Answering Machine) Interface Mode Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible with this machine. Answering Services (Voice Mail) provided by your Local Phone company are not compatible with this feature.
Receiving Documents Setting the TAM Interface Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 4: TAM/FAX. (See page 36) Operation of TAM Interface Mode 1 When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to the calling station. During the time the TAM is answering the call, your fax machine will be monitoring the line to distinguish whether it is a voice or fax call.
Receiving Documents Print Reduction This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed on a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem. You can select the most appropriate setting from the selections described below. 1.
Receiving Documents Receiving Oversize Documents If the received document is extremely long (Over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 10 mm of the first page will be overlapped on the top of the next page. Received Document Basic Operations Transmitted Document Overlap print. 10 mm (0.4 in) The received document is divided into two sheets with overlap printing. NOTE 1.
Receiving Documents Substitute Memory Reception If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents in its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2) 1 When the machine finishes the memory reception and there is no recording paper or toner, an Information Code appears on the display. NO RECORDING PAPER INFO.
Making Copies Copies Your machine has a copy function for single or multiple copies. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 Enter the number of copies. Ex: 1 0 COPY NO. OF COPY=10 * STORE * NO.005 PAGES=001 01% * COPY * NO. OF COPY=01/10 The machine stores the document, and then prints the copies. NOTE 1. The copy will be reduced automatically depending on the length of the original document.
Timer Controlled Communications General Description You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10 built-in timers can be set for deferred transmission and deferred polling. Deferred Transmission 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 5 DEFERRED COMM. (1-2) ENTER NO. OR ∨ ∧ 1 DEFERRED XMT START TIME 1 Enter the start time from the keypad. (Use a 4-digit, 24-hour clock) Ex: 2 3 3 0 (11:30 p.m.
Timer Controlled Communications Deferred Polling 1 3 4 5 1 DEFERRED POLLING START TIME : 2 Enter the start time from the keypad. (Use a 4-digit, 24-hour clock) Ex: 0 3 3 0 (3:30 a.m.) and Ex: 9 8 7 6 and ENTER STATION(S) THEN PRESS START Set Dial by any combination of the following methods: • One-Touch Dialling • Abbreviated Dialling • Directory Search Dialling, press station is entered (For details, see pages 49 to 52.) Ex: NOTE Set Enter a 4-digit polling password.
Polling General Description Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password shared by the other station to ensure security. Setting the Polling Password If the polling password does not match with the polled station, your polling request will be refused automatically. To set the polling password, follow the steps below.
Polling Preparing to be Polled In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be delete automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "VALID".
Polling To Poll Documents from Another Station The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 78) 1 2 POLLING NO.= 1:POLLING 2:POLLED 3 POLLING PASSWORD=1234 1 3 4 Enter a 4-digit polling password.
Program Keys General Description Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or polling sequence, or an additional One-Touch key.
Program Keys Setting for Deferred Transmission To set a Program Key for deferred transmission 1 2 3 4 PROGRAM (1-4) ENTER NO. OR ∨ ∧ 7 PROGRAM[P ] PRESS PROGRAM KEY 2 Ex: PROGRAM[P1] ENTER NAME Enter the station name (Up to 15 characters) by using the Character keys. (See page 14) PROGRAM[P1] PRESS FUNCTION KEY Ex: PROG.A and 5 6 7 3 Set DEFERRED XMT START TIME 1 : 1 Enter the starting time using 4 digits. Ex: 2 3 3 0 (11:30 p.m.
Program Keys Setting for Deferred Polling To set a Program Key for deferred polling 1 3 4 7 3 PROGRAM[P ] PRESS PROGRAM KEY 2 Ex: PROGRAM[P1] ENTER NAME Enter the station name (Up to 15 characters) by using the Character keys. (See page 14) PROGRAM[P1] PRESS FUNCTION KEY Ex: PROG.A and 5 NAME Set DEFERRED POLLING START TIME : 1 Advanced Features 2 PROGRAM (1-4) ENTER NO. OR ∨ ∧ 2 6 7 Enter the starting time.
Program Keys Setting for Normal Polling To set a Program Key for normal polling 1 2 3 4 PROGRAM (1-4) ENTER NO. OR ∨ ∧ 7 3 PROGRAM[P ] PRESS PROGRAM KEY 2 Ex: PROGRAM[P1] ENTER NAME Enter the station name (Up to 15 characters) by using the Character keys. (See page 14) PROGRAM[P1] PRESS FUNCTION KEY Ex: PROG.A and 5 Set POLLING PASSWORD= 3 6 Enter a 4-digit polling password.
Program Keys Setting for One-Touch Key To set a Program Key for One-Touch Key 1 7 3 PROGRAM[P ] PRESS PROGRAM KEY 3 3 4 Ex: PROGRAM[P1] ENTER NAME Enter the station name (Up to 15 characters) by using the Character keys. (See page 14) [P1] PROG.A ENTER TEL. NO. 5 Enter a telephone number (Up to 36 digits including pauses and spaces). Ex: PROG.A and NAME Set Ex: 9 Redial/Pause 5 5 5 [P1] PROG.A 9-555 1234 Advanced Features 2 PROGRAM (1-4) ENTER NO.
Program Keys Changing or Erasing the Program Key Settings To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 81 to 85. • Start time or station(s) for deferred transmission • Station(s) for normal polling • Start time or station(s) for deferred polling • Station(s) for group dialling • Telephone number and station name for One-Touch key To delete the settings in a Program Key 1 2 3 4 5 86 PROGRAM (1-4) ENTER NO.
Edit File Mode General Description Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features. Printing a File List The contents of the communication settings may have to be modified or deleted.
Edit File Mode Viewing the Contents of a File List To view the contents of a file list on the display without printing it, follow the steps below. 1 2 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 1:FILE LIST? PRESS SET TO SELECT 1 3 FILE LIST 1:PRINT 2:VIEW 4 USE THE ∨ ∧ KEYS TO SCROLL EACH FILE 2 5 or repeatedly until the display shows a file you want to edit. Sample display Type of File XMT: POLL: POLLED: RCV TO MEM: CONF.
Edit File Mode Changing the Start Time or the Station of a File To change the start time and/or stations in a communication file, follow the steps below. 1 2 3 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 ENTER FILE NO.OR ∨ ∧ FILE NO.= 2 Enter the file number or use that you want to change. or to select the file ENTER FILE NO.OR ∨ ∧ FILE NO.=001 Ex: 0 0 1 4 DEFERRED XMT START TIME 22:30 DEFERRED XMT START TIME 06:00 5 Enter a new start time. Ex: 0 6 0 0 (6:00 a.m.
Edit File Mode Deleting a File To delete the file in memory, follow the steps below. 1 2 3 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 ENTER FILE NO.OR ∨ ∧ FILE NO.= 3 Enter the file number or use that you want to delete. or ENTER FILE NO.OR ∨ ∧ FILE NO.=001 to select the file Ex: 0 0 1 (See Note 2) 4 5 DELETE FILE 1:YES 2:NO * DELETING * FILE NO.=001 1 ENTER FILE NO.OR ∨ ∧ FILE NO.= Enter the next file number you want to delete or press Stop NOTE to return to standby. 1.
Edit File Mode Printing Out a File To print the contents of the communication file, follow the steps below. 1 2 3 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 ENTER FILE NO.OR ∨ ∧ FILE NO.= 4 Enter the file number or use that you want to print. or to select the file ENTER FILE NO.OR ∨ ∧ FILE NO.=001 Ex: 0 0 1 4 * PRINTING * PAGE=001/003 NOTE Advanced Features Your machine will print the file. The document(s) will remain in the memory even after printing the file. 1.
Edit File Mode Adding Documents into a File To add documents into the file, follow the steps below. 1 ENTER STATION(S) THEN PRESS START 05% Set document(s) face down. 2 3 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 ENTER FILE NO.OR ∨ ∧ FILE NO.= 5 ENTER FILE NO.OR ∨ ∧ FILE NO.=001 Enter the file number or use that you want to add. or to select the file Ex: 0 0 1 4 * STORE * NO.001 PAGES=002 10% Your machine will start storing the document(s) into a file. NOTE 92 1.
Edit File Mode Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically delete from the memory after the last redial. If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 31 (INC. FILE SAVE) to "VALID" in advance. (See page 37) To retry the incomplete file, print a File List first to verify the file number. (See page 87) Then follow the steps below.
Access Code General Description The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again.
Access Code Operating Your Machine with the Access Code (Restrict all operations) 1 Enter the Access Code. Ex: 1 2 3 4 DD-MMM-YYYY 15:00 ACCESS CODE= DD-MMM-YYYY 15:00 ACCESS CODE=**** 2 DD-MMM-YYYY 15:00 00% Now you can operate the machine normally. The machine can restrict the operation of setting/printing the Fax Parameters only. Ex: When setting the Fax Parameter. 1 2 3 4 7 SET MODE (1-8) ENTER NO. OR ∨ ∧ INPUT ACCESS CODE 4 Enter a 4-digit Access Code.
Receive To Memory General Description This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password. Setting the RCV To Memory Password 1 2 3 4 5 7 SET MODE (1-8) ENTER NO. OR ∨ ∧ FAX PARAMETER(1-137) NO.= 4 37 RCV TO MEMORY 3 7 Enter a 4-digit RCV to Memory Password. Ex: 1 2 3 4 37 RCV TO MEMORY 1234 Setting RCV To Memory 1 2 3 4 NOTE 96 8 SELECT MODE (1-9) ENTER NO.
Receive To Memory Printing Out Documents After receiving a document with the Receive To Memory feature, the following message will appear on the display. MESSAGE IN MEMORY < RCV TO MEMORY > To print the document, follow the steps below. 1 3 RCV TO MEMORY=ON 1:OFF 2:ON 3:PRINT 5 RCV TO MEMORY=PRINT 1:OFF 2:ON 3:PRINT 3 4 5 Advanced Features 2 8 SELECT MODE (1-9) ENTER NO. OR ∨ ∧ INPUT PASSWORD Enter the password to print the documents.
Possibility of filtering unnecessary incoming faxes General Description This machine can filter incoming faxes to prevent receipt of unnecessary documents (Junk fax, etc.). Before receiving the document, the sender’s numeric ID (Fax number) will be compared to the numbers registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the machine will cancel the reception.
Possibility of filtering unnecessary incoming faxes Set the Filter Set the Junk Fax Filter to prevent receiving unnecessary documents. When set to "VALID", the machine will not receive faxes from senders whose numeric ID has been registered as junk fax number. It is necessary to register the junk fax number (Up to 30 fax numbers) for reception refusal to make this function effective. (See page 40) 1 2 3 SET MODE (1-8) ENTER NO. OR ∨ ∧ 7 FAX PARAMETER(1-137) NO.
Possibility of filtering unnecessary incoming faxes Receive without ID When set to "VALID", the machine will receive faxes from senders without numeric ID registered. When set to "INVALID", reception is denied in cases where it is not possible to receive number IDs. This setting is available only when "135 JUNK FAX FILTER (1. JUNK FAX FILTER)" is set to "VALID". 1 2 3 Same as procedure 1 to 4 of "Set the Filter" (See page 99) 02 RCV WITHOUT ID 2:VALID 2 02 RCV WITHOUT ID 1:INVALID 1 for INVALID.
Possibility of filtering unnecessary incoming faxes Received ID Print When set to "VALID", the sender's numeric ID and received time are printed at the bottom of the received faxes. If the sender's numeric ID is not registered, only the received time is printed. This setting is available only when "135 JUNK FAX FILTER (1. JUNK FAX FILTER)" is set to "VALID". 1 2 3 Same as procedures 1 to 4 of "Set the Filter" (See page 99) JUNK FAX FILTER(1-4) ENTER NO.
Possibility of filtering unnecessary incoming faxes Register Junk Fax Number Register fax numbers as junk fax number. Up to 30 ID numbers can be registered as junk fax numbers. (Including numerals "0-9", blank space, and + symbol.) When comparing the sender's numeric ID to the registered junk fax numbers, blank spaces between numbers and "0" at the beginning of the number are ignored. 1 2 Same as procedure 1 to 4 of "Set the Filter" (See page 99) 04 ID NO. REGIST.
Distinctive Ring Detector (DRD) General Description This function is only effective for companies in countries which offer the DRD Service. Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 2 telephone numbers with a corresponding ring pattern identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with just a single phone line.
Fax Cover Sheet General Description A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached. Transmitted as: Page 1 Received as: Page 2 Fax Cover Sheet Header P.01 Header P.02 Page 1 Page 2 Total P.02 To use the Fax Cover Sheet To attach a Fax Cover Sheet to a transmission, follow the procedure below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down.
Fax Cover Sheet To use the Fax Cover Sheet Fax Cover Sheet Sample ***** FACSIMILE COVER SHEET ***** (1) dd-mmm-yyyy 15:00 (2) Message To: SALES DEPT. (3) Message From: Advanced Features PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page Explanation of Contents (1) Starting time of communication. (2) Recorded name in the One-Touch, ABBR. No. or dialled telephone number. (3) Your LOGO (Up to 25 characters) and ID Number. (Up to 20 digits) (4) The number of pages to follow.
PIN Code Access General Description If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialling. Selecting the Access Method (Prefix or Suffix) 1 2 3 4 7 FAX PARAMETER(1-137) NO.= 4 39 PIN CODE ACCESS 1:NONE 3 9 39 PIN CODE ACCESS 2:SUFFIX 2 for suffix code. or or 3 39 PIN CODE ACCESS 3:PREFIX for prefix code. 5 NOTE 106 SET MODE (1-8) ENTER NO. OR ∨ ∧ 1.
PIN Code Access Dialling with a PIN Code 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. • Manual Number Dialling, press Set station is entered (Up to 12 stations) • Directory Search Dialling, press station is entered (For details, see pages 49 to 52.) Ex: 0 1 Set after each after each [010](Station name) 5553456 0 If you want to confirm the number of stations you have entered, press Set .
Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialling number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialling number. This function is convenient when you would like to receive faxes in another location (Ex: your home) at night or during a holiday. 1 2 3 4 7 FAX PARAMETER(1-137) NO.
Selective Reception General Description Your machine has a special feature known as Selective Reception which can prevent receipt of unnecessary documents (Ex: junk fax, direct mail, etc.). Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each One-Touch or Abbreviated station. When a match is found, your machine will start receiving the document.
Password Communications General Description Password Communications, including Password Transmission and Password Reception, will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized station. You can set Password Transmission and Password Reception independently, or both together. To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panafax machine(s).
Password Communications Setting Password Transmission To set transmission password and parameter, 1 7 2 FAX PARAMETER(1-137) NO.= 4 3 43 PASSWORD-XMT 4 3 Enter a 4-digit Transmission Password. Ex: 1 2 3 4 and press Set 43 PASSWORD-XMT 1:OFF 1234 43 PASSWORD-XMT 1:OFF 1234 1 for "OFF" (Password is not checked) or or 43 PASSWORD-XMT 2:ON 1234 2 Network Features 4 5 SET MODE (1-8) ENTER NO. OR ∨ ∧ for "ON" (Password is checked) 6 NOTE 1.
Password Communications Setting Password Reception To set the receiving password and parameter, 1 7 2 FAX PARAMETER(1-137) NO.= 4 3 4 5 SET MODE (1-8) ENTER NO. OR ∨ ∧ 44 PASSWORD-RCV 4 4 Enter a 4-digit Transmission Password. Ex: 1 2 3 4 and press Set 44 PASSWORD-RCV 1:OFF 1234 44 PASSWORD-RCV 1:OFF 1234 1 for "OFF" (Password is not checked) or or 44 PASSWORD-RCV 2:ON 1234 2 for "ON" (Password is checked) 6 NOTE 1.
Password Communications Using Password Transmission To use Password Transmission, you can select PASSWORD-XMT "OFF" or "ON" for each Transmission by following the procedure below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 SELECT MODE (1-9) ENTER NO.
Password Communications Using Password Transmission 7 If your machine's Transmission Password coincides with the other station's Transmission Password, your machine starts sending the document. When transmission is completed, PASSWORD-XMT returns to standard setting ("OFF" or "ON"). Using Password Reception There is no additional operation required once you set the parameter by following the procedure on page 112. The parameter, "OFF" or "ON", cannot be selected for each reception.
Confidential Mailbox General Description Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code. Confidential Mailbox The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory.
Confidential Mailbox Sending a Confidential Document to a Remote Station's Mailbox 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 CONF. COMM. (1-5) ENTER NO. OR ∨ ∧ 2 2 CONFIDENTIAL XMT CONF. CODE= 1 4 5 Enter a 4-digit Confidential Code.
Confidential Mailbox Polling a Confidential Document from a Remote Station's Mailbox After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below. 1 2 2 CONFIDENTIAL POLL CONF. CODE= 2 3 4 Enter a 4-digit Confidential Code.
Confidential Mailbox Receiving a Confidential Document to Your Machine's Mailbox No special setting is required, as your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Report. MESSAGE IN MAIL BOX Sample CONF. RCV Report *************** -CONF.
Confidential Mailbox Storing a Confidential Document in Your Machine's Mailbox Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by another machine. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 5 CONF. COMM. (1-5) ENTER NO. OR ∨ ∧ 2 2 CONFIDENTIAL POLLED CONF. CODE= 3 Enter a 4-digit Confidential Code. Ex: 2 2 3 3 CONFIDENTIAL POLLED CONF.
Confidential Mailbox Printing Out a Confidential Document from Your Machine's Mailbox After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print out the confidential document. 1 2 3 CONF. COMM. (1-5) ENTER NO. OR ∨ ∧ 2 2 PRINT CONF. FILE CONF. CODE= 4 Enter the Confidential Code of the document you want to print out. PRINT CONF. FILE CONF.
Confidential Mailbox Deleting a Confidential Document Stored in Your Machine's Mailbox If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure. There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.
Sub-addressing General Description The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with Panasonic Internet Fax capable models and/or the Networking version of HydraFax/LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-Address.
Sub-addressing To set the Sub-address into a One-Touch/ABBR. Dialling Numbers 1 1:ONE-TOUCH 2:ABBR NO. 7 2 2 ONE-TOUCH< > PRESS ONE-TOUCH 1 to select "One-Touch". or 2 to select "ABBR.NO.". Ex: 1 3 4 Ex: <01> ENTER TEL. NO. Enter the telephone number, press Flash/Sub-addr and then enter the Sub-address.
Sub-addressing To send a Document with Sub-address Using One-Touch/ABBR. Number Dialling The operation is the same as for normal dialling 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 Ex: <01>(Station name) 5551234s2762 * STORE * NO.001 PAGES=001 01% The document is stored into the memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.
Journals and Lists General Description To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine can print the following journals and lists: Transaction Journal, Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program List, Fax Parameter List, Directory Sheet and File List. Transaction Journal The "Journal" is a record of the last 32 transactions.
Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) An Individual Transmission Journal contains the information on the latest transmission. 1 2 3 126 6 6 PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 6:IND. XMT JOURNAL? PRESS SET TO PRINT * PRINTING * IND.
Journals and Lists Sample Transaction Journal (1) (2) ***************** -JOURNAL- ************************* DATE dd-mmm-yyyy ***** TIME 15:00 ********* (3) NO. (4) (5) COMM.
Journals and Lists Individual Transmission Journal (IND.
Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter No. 12. Sample COMM. JOURNAL *************** -COMM. JOURNAL- ****************** DATE dd-mmm-yyyy ***** TIME 15:00 ******** (1) MODE = MEMORY TRANSMISSION (2) START=dd-mmm 14:50 (3) END=dd-mmm 15:00 FILE NO.= 050 (4) 001 002 003 004 (6) COMM.
Journals and Lists Communication Journal (COMM. JOURNAL) Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number 001 to 999 (When the communication is stored into the memory, a file number is assigned for each communication.) (5) Station number Sequential number of the Stations. (6) Communication result "OK" indicates that the communication was successful.
Journals and Lists One-Touch/Abbreviated and Directory Search List To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored. 1 2 6 PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 2:ONE-TCH/ABBR LIST? PRESS SET TO PRINT 2 3 1:ONE-TOUCH/ABBR.NO. 2:DIR. SEARCH 4 * PRINTING * ONE-TOUCH/ABBR.LIST 1 for One-Touch/ABBR. Number List * PRINTING * DIR.
Journals and Lists One-Touch/Abbreviated and Directory Search List Sample One-Touch List *************** -ONE-TOUCH LIST- ****************** DATE dd-mmm-yyyy ***** TIME 15:00 ******* (1) ONE-TOUCH (2) STATION NAME (3) TELEPHONE NO. <01> <02> <03> SERVICE DEPT. SALES DEPT. ACCOUNTING DEPT 121 555 1234 222 666 2345 313 333 3456 NO. OF STATIONS = 03 (4) -PANASONIC ************************************** -HEAD OFFICE - ***** - 201 555 1212- ********* Sample ABBR. Number List *************** -ABBR NO.
Journals and Lists Sample Directory Search List *************** -DIR. SEARCH LIST- ***************** DATE dd-mmm-yyyy ***** TIME 15:00 ******* (5) (2) STATION NAME (1) ABBR NO. [A] ACCOUNTING DEPT <03> 313 333 3456 [E] ENG. DEPT. [001] 888 555 1234 [P] PURCHASE DEPT [002] 555 666 2345 [R] REGULATION DEPT [003] 777 333 3456 [S] SALES DEPT. SERVICE DEPT 121 555 1234 222 666 2345 <01> <02> (3) TELEPHONE NO. NO.
Journals and Lists Program List To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys. 1 PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 6 2 3:PROGRAM LIST? PRESS SET TO PRINT 3 3 * PRINTING * PROGRAM LIST Sample Program List *************** -PROGRAM (1) PROGRAM [P1] [P2] [P3] LIST- ******************** DATE dd-mmm-yyyy ***** TIME 15:00 ******* (2) PROGRAM NAME (3) TYPE (4) TIMER (5) ABBR NOS. TIMER XMT TIMER POLL PROG.
Journals and Lists FAX Parameter List 1 PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 6 2 4:FAX PARAM.
Journals and Lists Toner Cartridge Order Forms To print the Toner Cartridge Order Forms 1 2 1:CLEAN ROLLER? 3:PRINT ORDER FORM? 7 8 * PRINTING * TONER ORDER FORM 3 Sample Toner Cartridge Order Form ********************************** > TONER CARTRIDGE ORDER FORM < ********************************** **** The toner supply in your machine is running low **** To order a replacement Cartridge from your Authorized Dealer by Phone: by Fax: Thank you for your order.
Troubleshooting Troubleshooting If You Have Any of These Problems Transmission Copy Quality During Reception Cause / Action page Document doesn't feed/multiple feed 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2. Check that your document is the right type to send through a fax machine by consulting the list on "Documents You Cannot Send". If your document has the characteristics listed, make a photocopy of your document and send the copy instead.
Troubleshooting Troubleshooting Mode Print Copy Quality Communication Symptom Cause / Action page Vertical lines printing on the received document Print out a Journal report (Ex: FUNCTION, 6, 1 , SET and 1) and check quality to make sure whether your machine has trouble. If Journal report quality is OK, your machine has no problem, report to the sending party that they have a problem.If copy is NG, replace the Toner Cartridge. 125 18 Fuzzy print 1.
Troubleshooting TAM Interface Trouble in Unattended TAM I/F Mode (OUT Mode) Symptom Cause / Action page Cannot utilize the remote turn-on feature of the telephone answering machine (TAM). The fax machine always answers after the 8th ring. This feature is not compatible. The fax machine is designed to answer after 8 rings if the TAM does not answer. -- Fax machine will not start up when the telephone answering machine is set to give only an outgoing message (OGM).
Troubleshooting Troubleshooting Mode TAM Interface Trouble In Unattended Fax Mode (OUT Mode) 140 Symptom Cause / Action Fax machine will not Increase the ring count for detection on the telephone start to receive with the answering machine. telephone answering machine in the autoanswer mode.
Troubleshooting Information Codes When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Meaning Action page 001 Recording paper jammed when feeding from the 1st cassette. Remove the jammed paper. 144 002 Recording paper jammed when feeding from the 2nd cassette. Remove the jammed paper. 144 007 Recording paper did not completely exit from machine.
Troubleshooting Information Codes Info. Code Meaning Action page 412 No data from the transmitting side. Check with the other party. -- 414 Polling password does not match. Check the polling password. 78 415 Polling transmission error. Check the polling password. 78 416/417 Received data has too many errors. 418/419 Check with the other party. -- 420/421 Machine goes to receiving mode, but receives no command from the transmitting side. 1. Remote side misdial. 2.
Troubleshooting Meaning Action page 815 Mailbox is full. Install Optional Flash Memory Card. -- 870 Memory overflow occurred while storing documents into memory for transmission. Transmit documents without storing into memory. 57 NOTE 1. After identifying the problem and verifying the recommended action, if the information Codes keep reoccuring or if you need help on Information Codes that appear on your machine but are not listed above, please contact your local Panasonic Authorized Dealer.
Troubleshooting Clearing a Recording Paper Jam If the recording paper becomes jammed in the machine, the display will show an Information Code 001, 002, 007 or 008. To clear the jam, Info. Code 001, 002 or 008 1 (1) Slide out the Paper Cassette and remove the Paper Cassette Cover. (2) Remove the jammed or wrinkled paper and reload the recording paper into the paper cassette. To clear the jam, Info. Code 007 1 (1) Open the Printer Cover. (2) Remove the Toner Cartridge. (3) Remove the jammed paper.
Troubleshooting Clearing a Document Jam If a document becomes jammed in the machine, the display will show the Information Code 030 or 031. To clear the jam, Info. Code 030 or 031 (1) Open the ADF Door. (2) Remove the jammed document.
Troubleshooting Cleaning the Document Scanning Area If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned. To clean the Scanning Area 1 Open the ADF Door. ADF Door 2 Wipe the Scanning Area gently with a soft cloth gauze moistened with ethyl alcohol.
Troubleshooting Cleaning the Printer Roller If you find toner on the back of the recording paper, the printer roller in the fuser unit is probably dirty. To clean the Printer Rollers 1 2 7 1 1:CLEAN ROLLER? 3:PRINT ORDER FORM? 8 * PRINTING * CLEANING CHARTS 1 The machine will print out 3 Cleaning Charts. Then, return to standby. HOW TO LOAD THE CLEANING CHARTS 1.REMOVE THE PAPER CASSETTE (If multiple cassette configuration, REMOVE THE UPPER PAPER CASSETTE) 2.
Troubleshooting Adjusting the Automatic Document Feeder (ADF) If document misfeeding occurs frequently, we suggest you adjust the ADF. To adjust the ADF 1 Slide the Pressure Adjusting Lever to the desired position depending on the condition.
Troubleshooting Verification Stamp The Verification Stamp contains ink. When the stamp mark appears faded or is hard to see, the stamp should be replaced or refilled with ink. To remove the stamp 1 Open the ADF Door. ADF Door 2 (1) Remove by pulling the Stamp Assembly upward. (2) Remove the Stamp. Replace the stamp 2 with a new one. Problem Solving 1 NOTE 1. Please contact your local Panasonic dealer to purchase a new stamp. (See page 154) Verification Stamp for order number.
Troubleshooting Checking the Telephone Line 2. If you do not hear a dial tone through the telephone connected to the machine or if the telephone does not ring (No automatic receive). 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company. 2 Plug a different regular telephone into the 3 Check for dial tone through the handset. If same telephone jack. there is still no dial tone, report the problem to your local telephone company.
Specifications Compatibility ITU-T Group 3 Coding Scheme MH, MR, MMR (Conforms to ITU-T Recommendations) Modem Type ITU-T T.30, V.34, V.17, V.29, V.27ter, and V.21 Modem Speed 33600 - 2400 bps Document Size Max. : 257 x 2000 mm (With operator's assistance) Min.
Specifications Print Margin (See Note 1) 4 mm 4 mm 4 mm Recording Paper Capacity Approx. 250 sheets (Using 75g/m² paper) One-Touch/Abbreviated Dialling Memory Capacity 340 stations (Including 32 One-Touch keys and 8 Program keys) Each station can register up to 36 digits for each telephone number (Including pauses and spaces) and up to 15 characters for each station name Image Memory Capacity 480 pages (Based on ITU-T Image No.
Recording Paper Specifications In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the desired results. The following table summarizes the major specifications to consider when selecting white or coloured paper.
Options and Supplies Please contact your local Panasonic dealer for availability. A. Options: Order No. Picture Description Handset Kit* UE-403186 * For some countries, the handset may not be available because of the country’s regulation or specification. 2nd Paper Feed Module (For UF-6300 only.) UE-409090 Internet Fax Module* UE-404094 * For some countries, the Internet FAX Option may not be available because of the country’s specifications. B. Supplies: Order No.
Regulatory Information Declaration of Conformity (DoC) Panasonic Communications Co., Ltd. declares that this G3 Facsimile equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. If you want to get a copy of the original Declaration of Conformity of our products which relates to Directive 1999/5/EC, please contact to our web address: http://www.doc.panasonic.
Regulatory Information This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 5 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362. Check for the ASTA mark or the BSI mark on the body of the fuse. If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.
Regulatory Information Machine Noise Information-Regulation - 3. GPSGV: The highest acoustic pressure level is 70dB or less according to EN ISO 7779". The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Glossary ABBR. No. (Abbreviated Number) The ability to store full phone numbers into the dialler and then utilizing a short series of keystrokes to speed dial that number in the future. Access code A 4-digit programmable access code that prevents unauthorized operation of your Fax. ADF (Automatic Document Feeder) The mechanism that delivers a stack of document pages to the scanner one page at a time. Automatic reception The mode that allows you to receive fax documents without user intervention.
Glossary Fixed print reduction The method that allows you to determine one reduction rate, such as 75%, for all incoming documents. FUNCTION The control panel key that will be utilized to begin an operation or configuration of a feature. G3 mode (Group 3) Refers to the standards and transmission capabilities of the current generation of facsimile machines.
Glossary Overlap Printing Documents too long to be reduced are automatically printed on two pages with approximately 10 mm overlap. Panasonic Super Smoothing An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the improvement of copy quality. Polling The ability to retrieve a document from another facsimile machine. Polling password A 4-digit programmed code that enables the security of a document being polled.
ITU-T Image No. 1 161 Appendix All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
Index A F ABBR. Number List ...................................132 Abbreviated Dialling ...............................51, 58 Abbreviated Dialling Number .........................31 Access Code ..............................................94 Address Confirmation...................................56 ADF Capacity ...........................................151 Adjusting the Automatic Document Feeder (ADF) .....................................................148 Adjusting the Volume ........................
Index P W Paper Specifications ..................................153 Password Reception ..................................112 Password Transmission ..............................111 Pause .................................................14, 15 PIN Code ................................................106 Polling ......................................................78 Polling Password ........................................78 Possibility of filtering unnecessary incoming faxes ...........................
memo 164
IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future. Model No. Serial No.
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