Facsimile UF-585/595 User’s Guide
IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future. Model No. Serial No.
Table of Contents 1 GETTING TO KNOW YOUR MACHINE Safety Information ............................................................................................... 7 Introduction.......................................................................................................... 9 Function Key...................................................................................................... 10 External View ...........................................................................................
Sending Documents ..........................................................................................46 Memory Transmission .............................................................................................. 46 Manual Number Dialing 48 One-Touch Dialing 49 Abbreviated Dialing 50 Directory Search Dialing 51 Multi-Station Transmission (Broadcasting) ............................................................ 52 Direct Transmission ............................................................
Program Keys .................................................................................................... 76 Setting for Group Dialing Setting for Deferred Transmission Setting for Deferred Polling Setting for Normal Polling Setting for One-Touch Key Changing or Erasing the Program Key Settings 76 77 78 79 80 81 Edit File Mode ....................................................................................................
Relayed Transmission .....................................................................................112 General Description ................................................................................................ 112 Compatibility with Other Machines 112 Relay Network 113 Setting Up Your Machine for Relayed Transmission 115 Sending a Document by Relayed Transmission 119 Printouts and Reports 120 Sub-addressing ...................................................................................
9 APPENDIX Specifications .................................................................................................. 151 Recording Paper Specifications .................................................................... 154 Options and Supplies...................................................................................... 155 Installing the Flash Memory Card 157 FCC Notice for User in USA............................................................................
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GETTING TO KNOW YOUR MACHINE Safety Information ! WARNING 1 denotes a potential hazard that could result in serious injury or death. • TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED. • THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J.
Safety Information ! CAUTION denotes hazards that could result in minor injury or damage to the machine. Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects. Do not block the ventilation openings. Do not place heavy objects or spill liquids on the machine.
Introduction 1 Thank you very much for purchasing the Panafax UF-585/595. The UF-585/595 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile machines. Some of its many features are 1. Plain Paper Printing Plain paper printing means you can easily write on received documents with a pen or pencil. Documents do not curl, making filing easier. In addition, plain paper does not fade, making it ideal for long term storage of important documents. 2.
Function Key Any function can be started by first pressing FUNCTION and then enter the function number, or by pressing or scroll key repeatedly until the desired function appears on the display. 1 7 2 FUNCTION 3 8 6 9 (see Note 1) 1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show the function.
External View 1 Document Sub Tray ADF Door Recording Paper Tray Document Guides Pressure Adjusting Lever (See page 147) Recording Paper Sub Tray Control Panel Printer Cover Document Return Tray Handset (Available as an option, See page 155) Recording Paper Cassette (Standard) 250 sheets Recording Paper Cassette (Available as an option, see page 155) (UF-595 only) 11
Control Panel Used to erase the previously entered input. Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number. (See page 61) PAUSE REDIAL CLEAR Used to start Abbreviated Dialing. (See page 50 and 55) ABBR Used to separate the Sub-address from the telephone number when dialing, or to access some features of your PBX. SUB-ADDR FLASH Used to set operations. SET Used to start On-Hook Dialing.
Control Panel 1 CONTRAST Used to set Normal, Lighter, or Darker. (See page 43) Also serves as an arrow key (<) to move the cursor over recorded numbers and characters. RESOLUTION Used to set Standard, Fine or Super-Fine. (See page 43) Also serves as an arrow key (>) to move the cursor over recorded numbers and characters. HALFTONE Provides OFF, QUALITY or FAST settings for halftone documents. (See page 44) COPY START DIRECTORY SEARCH OUT Used to make copies.
INSTALLING YOUR MACHINE Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated.
Installing the Accessories Installing the Lithium Battery (This battery is used to 2 backup the clock during power failures, see page 149) Install the Battery into the Holder and slide it into the slot on the ADF Door as shown. Final Installed View ADF Door Recording Paper Tray Hook the projections into the square holes on the machine. Handset [Available as an Option] Handset Cradle [Available as an Option] Hook the projections into the square holes on the machine.
Installing the Toner Cartridge 1 Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the Toner Cartridge toner inside. 2 3 Continued on the next page. 16 Remove the protective seal. Note: Pull on the seal slowly and straight out. Open the Printer Cover.
Installing the Toner Cartridge 4 Align the projections on both sides of the 2 Toner Cartridge with the grooves in the machine as shown and insert the Toner Cartridge into the machine. Note : Lock the Toner Cartridge into place by pressing the handle down and then pushing towards the rear of the machine. 5 6 Close the Printer Cover. Printer Cover If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality.
Loading the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications, see page 154. How to Load the Recording Paper 1 Lift up the Paper Cassette slightly and slide it out from the machine.
Loading the Recording Paper 4 (1) Load the paper into the Paper Cassette. 2 Slide the paper width guide to the left until Max. Paper Capacity Mark it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray. If it Paper Width Guide does not, the paper may feed into the printer incorrectly resulting in a paper jam.
Adjusting the Paper Cassette for the Paper Length How to Adjust the Paper Cassette for the Paper Length The factory default Paper Length setting for the Paper Cassette is on Letter size. To change the paper length to A4 or Legal size, follow the steps below. (see Note 1) 1 Release Latch Paper Length Guide Paper Width Guide Max. Paper Capacity Mark (1) Remove the paper from the Paper Cassette and place the cassette upside down on a flat surface.
Adjusting the Paper Cassette for the Paper Width How to Adjust the Paper Cassette for the Paper Width The factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To change the paper width to A4 size, follow the steps below. (see Note 1) 1 (1) Release the left Paper Separation Clip latch. (2) Pull up the Paper Separation Clip to remove it. (3) Reposition the Paper Separation Clip into the A(A4) slot. (4) Swing the Paper Separation Clip downward to latch it in place.
Connecting the Telephone Line Cable and Power Cord Power Cord Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine. Warning : This apparatus must be properly grounded through an ordinary 3 prong AC outlet. Do not break off the earth (ground) prong to fit a 2 prong outlet. (see Note 1).
Connecting the Telephone Line Cable and Power Cord power S 2 TEL External Telephone (Optional) You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack.
Setting the Dialing Method (Tone or Pulse) Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below. 1 SET MODE (1-6) ENTER NO. OR ∨ ∧ 7 FUNCTION 2 4 SET 3 0 6 4 1 FAX PARAMETER(01-99) NO.=❚ SET 06 DIALING METHOD 2:TONE 06 DIALING METHOD 1:PULSE for “PULSE”. or or 2 for “TONE”.
Adjusting the Volume You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Volume 1 * MONITOR * ❚ MONITOR You will hear the dial tone through the speaker. 2 VOL. MONITOR VOLUME LOW [❚❚❚❚❚❚❚❚] HIGH repeatedly to raise the volume. or VOL. repeatedly to lower the volume.
User Parameters Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time. Once the standby display is set, it will automatically be updated. 1 FUNCTION SET MODE (1-6) ENTER NO.
User Parameters Setting Your LOGO 2 When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document. 1 FUNCTION 7 SET MODE (1-6) ENTER NO. OR ∨ ∧ 2 1 1:USER PARAMETERS? PRESS SET TO SELECT 3 SET LOGO ❚ 4 repeatedly until display shows; Enter your LOGO (max. 25 characters and digits) by using the Character keys (See page 13).
Setting Your Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display. 1 FUNCTION 7 2 3 4 repeatedly until display shows; Enter your Character ID (max. 16 characters and digits) by using the Character keys (See page 13).
Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display. We suggest you use your facsimile telephone number as your ID number. (max. 20 digits) 1 2 1 3 SET 4 7 FUNCTION SET MODE (1-6) ENTER NO. OR ∨ ∧ 1:USER PARAMETERS? PRESS SET TO SELECT repeatedly until display shows; ID NO. ❚ Enter your ID (max.
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PROGRAMMING YOUR MACHINE One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure. To enter a One-Touch key, follow the steps below 1 FUNCTION 2 2 3 1 SET MODE (1-6) ENTER NO. OR ∨ ∧ 7 1:ONE-TOUCH 2:ABBR NO.
To set an Abbreviated Dialing Number, follow the steps below 1 2 3 4 Ex: 5 Enter the telephone number (up to 36 digits including pauses and spaces). (001 to 072) Ex: 6 7 Enter the station name using character keys (up to 15 characters). Ex: 8 To record another number, repeat step 4 to 8. To return to standby, press . (see Note 1) (see Note 2) (see Note 3) (see Note 4) 1.
One-Touch/Abbreviated Dialing Numbers Changing or Erasing One-Touch/Abbreviated Dialing Numbers If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialing number 1 2 FUNCTION 7 2 3 1:ONE-TOUCH 2:ABBR NO. SET Select 1 for One-Touch Dialing number Select 2 for ABBR Dialing Number ONE-TOUCH< > PRESS ONE-TCH OR ∨ ∧ Ex: 1 3 Enter the station you wish to change.
To erase the settings of One-Touch/ABBR Dialing number 1 2 (see Note 1) 34 Select for One-Toue-T310gDitag ne-
One-Touch/Abbreviated Dialing Numbers Printing Out a Directory Sheet After programming a one-touch dialing number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the Directory Sheet Cover. To print out a directory sheet, follow the steps below. 1 2 FUNCTION 7 PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 6 * PRINTING * DIRECTORY SHEET SET Your machine prints out the directory sheet.
Customizing Your Machine Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made.
Customizing Your Machine Fax Parameter Table No. Parameter Setting Number Setting 01 CONTRAST *1 Normal 2 Lighter 3 Darker *1 Standard 2 Fine 3 S-Fine *1 Off 2 On Setting the home position of the STAMP key. To select the stamp function when document is stored in memory, see Fax Parameter No. 28. 1 Off Setting the home position of the MEMORY key. *2 On 1 Pulse *2 Tone *1 Inside 2 Outside 3 No print *1 Logo, ID No.
Customizing Your Machine No. Parameter Setting Number Setting Comments 18 OPERATOR CALL TIMER *1 20 sec. 2 30 sec. Selecting the length of time that your machine signals (rings) for an incoming voice call in Fax/Tel Auto Switching mode. (See page 64) 3 40 sec. 4 50 sec. 1 1 sec. --- --- 60 60 sec.
Customizing Your Machine No. Parameter 34 ENERGY SAVER MODE Setting Number 1 2 *3 35 36 DAYLIGHT TIME RING PATTERN DETECT (DRD) (See Note 2) Invalid *2 Valid *1 Invalid ACCESS CODE 40 RELAY XMT REQUEST 42 43 44 46 47 CONF. POLLED FILE SAVE PASSWORD-XMT PASSWORD-RCV SELECT RCV REMOTE RECEPTION All ring patterns. Valid (----) Enter a 4-digit password used to print out the received document in memory by using F8-5 (RCV TO MEMORY).
Customizing Your Machine No. Parameter Setting Number Setting 54 FAX FORWARD *1 Invalid 2 Valid *1 Off 2 On *1 A-English 2 C-French 3 Spanish 1 Invalid *2 Valid - - 56 COVER SHEET 58 65 LANGUAGE PRINT COLLATION 99 MEMORY SIZE (Flash Memory) Comments Selecting whether the machine performs Fax Forwarding to the specified destination . (See page 97) Setting the home position of the Cover Sheet parameter in the Select Mode.
BASIC OPERATIONS Loading Documents Documents You Can Send In general, your machine will send any document printed on A4, Letter or Legal size paper. Document Size Maximum Size 10.1 in (257 mm) [See Note] Document Thickness 4 Minimum Size Single sheet: 0.0024 in (0.06 mm), 12 lbs to 0.0060 in (0.15 mm), 30 lbs 5.8 in (148 mm) 5.0 in (128 mm) Multiple sheets: 0.0024 in (0.06 mm), 12 lbs to 0.0048 in (0.12 mm), 20 lbs 78.
Loading Documents How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops. (see Note 1) (see Note 2) (see Note 3) If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up to 30 PAGES on the ADF at one time.
Basic Transmission Settings You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows; • Contrast • Resolution • Halftone • Stamp • Communication Journal After your document has been sent, your machine will automatically return to the preset settings. Contrast (see Note 1) Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter.
Basic Transmission Settings Halftone (see Note 1) The Halftone setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to HALFTONE = Off. You can select either Fast or Quality mode.
Basic Transmission Settings Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows. When you set COMM. JOURNAL = OFF: a Communication Journal will not be printed out. When you set COMM. JOURNAL = ON : a Communication Journal is printed out automatically after every communication. When you set COMM. JOURNAL = INC.
Sending Documents You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document to multiple stations. • You have to retrieve the document immediately. • You want to take advantage of Dual Operation design. Use Direct Transmission if: • The memory is full. • You want to send the document immediately. Use Voice Mode Transmit if: • You want to send the document after talking with the other party.
Sending Documents (see Note 1)Å@Å@ (see Note 2)Å@Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5) (see Note 6) Note: 1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored. * STORE * NO.
Sending Documents Manual Number Dialing To dial the telephone number manually, follow the steps below. (see Note 1) 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 MEMORY Make sure that the MEMORY lamp is on. If not, press MEMORY to set “On”. 3 4 Enter a telephone number from the keypad. Ex: 5 5 TEL. NO. 5551234❚ 5 1 2 3 4 START The document is stored into memory with a file number. Then starts to dial the telephone number. * STORE * NO.
Sending Documents One-Touch Dialing One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch keys, see page 31. 1 ENTER STATION(S) THEN PRESS START 00% 4 Set document(s) face down. 2 MEMORY Make sure that the MEMORY lamp is on. If not, press MEMORY to set “On”. 3 Press a One-Touch key. Ex: 4 <01>(Station name) 5551234 01 START The document is stored into memory with a file number. Then starts to dial the telephone number. * STORE * NO.
Sending Documents Abbreviated Dialing Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing number, see page 32. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 MEMORY Make sure that the MEMORY lamp is on. If not, press MEMORY to set “On”. 3 Press Ex: 4 ABBR ABBR then enter a 3-digit code.
Sending Documents Directory Search Dialing Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. 1 ENTER STATION(S) THEN PRESS START 00% 4 Set document(s) face down. 2 MEMORY Make sure that the MEMORY lamp is on. If not, press MEMORY to set “On”. 3 4 DIRECTORY SEARCH ENTER LETTER(S) ❚ Enter the full station name or part of a station name by using the Character keys.
Sending Documents Multi-Station Transmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 MEMORY Make sure that the MEMORY lamp is on. If not, press MEMORY to set “On”.
Sending Documents Direct Transmission If your machine's memory is full or you wish to send the document immediately, use Direct Transmission. Manual Number Dialing (Direct Transmission) To dial the telephone number manually, follow the steps below. 1 4 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 ENTER STATION MEMORY 00% Make sure that the lamp goes off. Enter a telephone number from the keypad.
Sending Documents One-Touch Dialing (Direct Transmission) One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch keys, see page 31. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 ENTER STATION MEMORY 00% Make sure that the lamp goes off. Press a One-Touch key. Ex: 01 The display will show the One-Touch number and station name. The full number (e.g. 5551234) will then be dialed.
Sending Documents Abbreviated Dialing (Direct Transmission) Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing number, see page 32. 1 4 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 ENTER STATION MEMORY 00% Make sure that the lamp goes off. Press Ex: ABBR ABBR and a 3-digit code.
Sending Documents Directory Search Dialing (Direct Transmission) Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 ENTER STATION MEMORY 00% Make sure that the lamp goes off. DIRECTORY SEARCH ENTER LETTER(S) ❚ Enter the full station name or part of a station name by using the Character keys.
Sending Documents Voice Mode Transmission If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialing 4 For Off-Hook Dialing, follow the steps below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 Lift the fax handset or the external telephone and dial the telephone number from the keypad.
Sending Documents On-Hook Dialing For On-Hook Dialing, follow the steps below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 * MONITOR * ❚ MONITOR You will hear dial tone through the monitor speaker. 3 Dial the telephone number from the keypad. Ex: 5 5 5 1 2 4 * DIALING * 5551234❚ 3 4 When you hear a beep, ON LINE * XMT * START (see Note 1) (see Note 2) Note: 1.
Transmission Reservation You can do the following while sending a document from memory or receiving a document. • Reserve the next transmission into memory for up to 10 different files.
Sending Documents Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished. Note that you cannot send documents to multiple stations.
Sending Documents Redialing Automatic Redialing If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right. A file number is shown in the upper right hand corner of the display if it is a memory transmission file. WAIT TO DIAL NO.
Receiving Documents Reception Modes You can select one of the four modes as shown below. (see Note 1) Conditions Suggested Reception Mode Settings 1. Fax Parameter No. 15 set to 1 : Tel 2. Press the OUT button, the You normally receive following LCD appears: You can answer the incoming call via an External only voice calls. Telephone (Optional). If you receive a fax calling MAR-12-1999 15:00 signal, simply press START to receive manually.
Receiving Documents Telephone Mode When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually. Setting the Telephone Mode 1 2 4 Change Fax Parameter No. 15 (IN MODE) to 1 : Tel. (See page 37) MAR-12-1999 15:00 RCV MODE=TEL 00% OUT Confirm that the display is as shown to the right. Operation of Telephone Mode 1 When your telephone rings, lift the handset of the External Telephone.
Receiving Documents Fax / Tel Auto Switching Mode When your machine is set to this mode, your machine will switch to document reception or voice communication automatically. Setting the Fax / Tel Auto Switching Mode 1 2 Change Fax Parameter No. 15 (IN MODE) to 2 : Fax / Tel SW. (See page 37) MAR-12-1999 15:00 RCV MODE=FAX/TEL 00% OUT Confirm that the display is as shown to the right.
Receiving Documents Fax Mode When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received. Setting the Fax Mode 1 2 4 Change Fax Parameter No. 16 (OUT MODE) to 1 : Fax. (See page 37) MAR-12-1999 15:00 00% OUT Confirm that the display is as shown to the right. Operation of Fax Mode Your machine will begin receiving automatically when a fax call is received.
Receiving Documents Setting the TAM Interface Mode 1 2 Change Fax Parameter No. 16 (OUT MODE) to 2 : TAM I/F. (See page 37) MAR-12-1999 15:00 RCV MODE=FAX/TAM 00% OUT Confirm that the display is as shown to the right. Operation of TAM Interface Mode 1 When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to the calling station.
Receiving Documents Print Reduction This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below. 1.
Receiving Documents Receiving Oversize Documents If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of first page will be overlapped on top of the next page. (see Note 1) Transmitted Document Received Document Overlap print. 0.4 in (10 mm) The receiving document is divided into two sheets with overlap printing. Note: 1.
Receiving Documents Substitute Memory Reception (see Note 1) (see Note 2) If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2) 1 When the machine finishes the memory reception and there is no recording paper or toner, an Information Code appears on the display.
Making Copies Your machine has a copy function which can make single or multiple copies. When copying, your machine will automatically select Fine resolution. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 COPY COPY NO. OF COPY=1 Enter the number of copies. COPY NO. OF COPY=10 Ex: 1 0 START * STORE * NO.005 PAGES=001 01% The machine stores the document, then prints the copies. * COPY * NO. OF COPY=01/10 (see Note 1) (see Note 2) (see Note 3) Note: 1.
ADVANCED FEATURES Timer Controlled Communications You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10 built-in timers can be set for deferred transmission and deferred polling. Deferred Transmission (see Note 1) (see Note 2) (see Note 3) 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 5 5 DEFERRED XMT START TIME SET ❚ : Enter the start time from the keypad. (Use a 4-digit, 24-hour clock) Ex: 2 3 3 0 (11:30 p.m.
Timer Controlled Communications Deferred Polling 1 2 3 2 DEFERRED COMM. (1-2) ENTER NO. OR ∨ ∧ 1 FUNCTION DEFERRED POLLING ❚ : START TIME SET Enter the start time from the keypad. (Use a 4-digit, 24-hour clock) Ex: 0 3 3 0 (3:30 a.m.) and 4 5 DEFERRED POLLING PASSWORD=❚❚❚❚ Enter a 4-digit polling password.
Polling Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security. Setting the Polling Password If the polling password does not match with the polled station, your polling request will be refused automatically. To set the polling password, follow the steps below.
Polling Preparing to be Polled In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid". 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down.
Polling To Poll Documents from Another Station The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 73) 1 2 3 4 5 FUNCTION POLLING NO.=❚ 1:POLLING 2:POLLED 5 POLLING PASSWORD=1234 1 Enter a 4-digit polling password.
Program Keys Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or polling sequence or an additional One-Touch key. Setting for Group Dialing To set a Program Key for Group Dialing 1 2 7 FUNCTION 1 3 PROGRAM (1-4) ENTER NO.
Program Keys Setting for Deferred Transmission To set a Program Key for deferred transmission 1 2 3 4 7 FUNCTION 2 Ex: 6 7 PROGRAM[P ] PRESS PROGRAM KEY PROGRAM[P1] ENTER NAME P1 5 NAME Enter the station name (up to 15 characters) by using the Character keys. (See page 13) FUNCTION 1 PROGRAM[P1] PRESS FUNCTION KEY SET 1 DEFERRED XMT START TIME SET ❚ : Enter the starting time using 4 digits. Ex: 2 3 3 0 (11:30 p.m.
Setting for Deferred Polling To set a Program Key for deferred polling 1 2 3 4 5 7 FUNCTION 2 Ex: 3 PROGRAM (1-4) ENTER NO. OR ∨ ∧ SET PROGRAM[P ] PRESS PROGRAM KEY SET PROGRAM[P1] ENTER NAME P1 Enter the station name (up to 15 characters) by using the Character keys. (See page 13) Ex: PROG.A and 1 FUNCTION PROGRAM[P1] PRESS FUNCTION KEY SET 2 DEFERRED POLLING ❚ : START TIME SET 6 7 Enter the starting time.
Program Keys Setting for Normal Polling To set a Program Key for normal polling 1 2 3 4 7 FUNCTION 2 Ex: 6 SET PROGRAM (1-4) ENTER NO. OR ∨ ∧ PROGRAM[P ] PRESS PROGRAM KEY SET PROGRAM[P1] ENTER NAME P1 5 NAME Enter the station name (up to 15 characters) by using the Character keys. (See page 13) Ex: PROG.A and 5 3 FUNCTION SET PROGRAM[P1] PRESS FUNCTION KEY POLLING PASSWORD=❚❚❚❚ 3 Enter a 4-digit polling password.
Program Keys Setting for One-Touch Key To set a Program Key for One-Touch Key 1 2 7 FUNCTION 3 3 SET PROGRAM[P ] PRESS PROGRAM KEY SET 3 Ex: 4 Enter the station name (up to 15 characters) by using the Character keys. (See page 13) 5 SET 5 5 SPACE 1 2 3 4 START You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing STOP . 80 NAME [P1] PROG.A ENTER TEL. NO. Enter a telephone number (up to 36 digits including pauses and spaces).
Program Keys Changing or Erasing the Program Key Settings To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 76 to 80. • Start time or station(s) for deferred transmission • Station(s) for normal polling • Start time or station(s) for deferred polling • Station(s) for group dialing • Telephone number and station name for One-Touch key To erase the settings in a Program Key 1 2 3 FUNCTION 4 5 3 SET SET PROGRAM (1-4) ENTER NO.
Edit File Mode Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features. Printing a File List The contents of the communication settings may have to be modified or deleted.
Viewing the Contents of a File List To view the contents of a file list on the display without printing it, follow the steps below. 1 FUNCTION 9 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 2 1 1:FILE LIST? PRESS SET TO SELECT 3 SET FILE LIST 1:PRINT 2:VIEW 4 2 USE THE ∨ ∧ KEYS TO SCROLL EACH FILE 5 or repeatedly until the display shows a file you want to edit.
Edit File Mode Changing the Start Time or the Station of a File To change the start time and/or stations in a communication file, follow the steps below. 1 2 3 FUNCTION 2 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 ENTER FILE NO.OR ∨ ∧ FILE NO.=❚❚❚ SET Enter the file number or use that you want to change. or to select the file ENTER FILE NO.OR ∨ ∧ FILE NO.=001 Ex: 0 0 1 4 5 6 84 SET DEFERRED XMT START TIME 22:30 DEFERRED XMT START TIME 06:00 (See Note 2) Enter a new start time.
Edit File Mode 7 To delete the station(s), press or key until the station you want to delete appears. Then press CLEAR . ENTER STATION(S) THEN PRESS START or Enter the station(s) you want to add. Ex: 8 01 SET START 5 1 STN(S) ARE SET ADD MORE OR START * STORE * 005 (see Note 1) (see Note 2) (see Note 3) Note: 1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial. 2.
Edit File Mode Deleting a File To delete the file in memory, follow the steps below. 1 FUNCTION 2 3 3 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 ENTER FILE NO.OR ∨ ∧ FILE NO.=❚❚❚ SET Enter the file number or use you want to delete. or to select the file that ENTER FILE NO.OR ∨ ∧ FILE NO.=001 Ex: 0 0 1 (See Note 2) 4 SET DELETE FILE 1:YES 2:NO 5 1 * DELETING * FILE NO.=001 Enter the next file number you want to delete or press NO.001? ENTER FILE NO.OR ∨ ∧ FILE NO.
Edit File Mode Printing Out a File To print the contents of the communication file, follow the steps bellow. 1 FUNCTION EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 5 2 3 4 ENTER FILE NO.OR ∨ ∧ FILE NO.=❚❚❚ SET Enter the file number or use that you want to print. or to select the file ENTER FILE NO.OR ∨ ∧ FILE NO.=001 Ex: 0 0 1 4 SET Your machine will print the file. The document(s) will remain in memory even after printing the file. * PRINTING * PAGE=001/003 (see Note 1) Note: 1.
Edit File Mode Adding Documents into a File To add documents into the file, follow the steps bellow. 1 ENTER STATION(S) THEN PRESS START 0.5% Set document(s) face down. 2 3 FUNCTION 5 EDIT FILE MODE (1-6) ENTER NO. OR ∨ ∧ 9 ENTER FILE NO.OR ∨ ∧ FILE NO.=❚❚❚ SET Enter the file number or use you want to add. or to select the file that Ex: 0 0 1 4 ENTER FILE NO.OR ∨ ∧ FILE NO.=001 SET Your machine will start storing the document(s) into a file. * STORE * NO.
Edit File Mode Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial. If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 31 (INC. FILE SAVE) to Valid in advance. (See page 38) To retry the incomplete file, print a File List first to verify the file number. (See page 82) Then, follow the steps below.
Access Code The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again.
Access Code Operating Your Machine with the Access Code (Restrict all operations) 1 Enter the Access Code. MAR-12-1999 15:00 ACCESS CODE=❚ Ex: 1 2 3 4 MAR-12-1999 15:00 ACCESS CODE=❚❚❚❚ 5 2 MAR-12-1999 15:00 00% SET Now you can operate the machine normally. Operating Your Machine with the Access Code (Restrict access of Fax Parameters only) The UF-585/595 can restrict the operation of setting and printing the Fax Parameters only. Ex: When setting the Fax Parameter.
Receive To Memory This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password. Setting the RCV To Memory Password 1 FUNCTION 2 4 SET 3 3 7 4 SET MODE (1-6) ENTER NO. OR ∨ ∧ 7 FAX PARAMETER(01-99) NO.=❚ SET 37 RCV TO MEMORY ❚❚❚❚ Enter a 4-digit RCV to Memory Password.
Receive To Memory Printing Out Documents After receiving a document with the Receive To Memory feature, the following message will appear on the display. MESSAGE IN MEMORY < RCV TO MEMORY > To print the document, follow the steps below. 1 FUNCTION 2 5 3 3 4 SET 5 8 SET Enter the password to print the documents. (See Note 1) SELECT MODE (1-5) ENTER NO.
Distinctive Ring Detector (DRD) Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one single phone line. Please check with your local telephone company on the availability of this service in your area.
Fax Cover Sheet General Description A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached. Transmitted as: Page 1 Received as: Page 2 Fax Cover Sheet Header P.01 Header P.02 Page 1 Page 2 5 Total P.02 To use the Fax Cover Sheet To attach a Fax Cover Sheet to a transmission, follow the procedure below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down.
Fax Cover Sheet Fax Cover Sheet Sample ***** FACSIMILE COVER SHEET ***** (1) MAR-12-1999 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page Explanation of contents (1) Starting time of communication. (2) Recorded name in the One-Touch, ABBR No. or dialed telephone number. (3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits) (4) The number of pages to follow.
Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialing number. This function is convenient when you would like to receive faxes in another place (i. e. your home) at night or during a holiday. 1 FUNCTION SET MODE (1-6) ENTER NO.
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NETWORK FEATURE Selective Reception Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary documents (i.e. junk fax, direct mail, etc.). Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each One-Touch or Abbreviated station. When a match is found, your machine will start receiving the document.
Password Communications General Description Password Communications, including Password Transmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set Password Transmission and Password Reception independently, or both together. To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panafax machine(s).
Password Communications Setting Password Transmission To set transmission password and parameter, 1 2 4 SET 3 4 3 4 5 SET MODE (1-6) ENTER NO. OR ∨ ∧ 7 FUNCTION FAX PARAMETER(01-99) NO.=❚ 6 43 PASSWORD-XMT ❚❚❚❚ SET Enter a 4-digit Transmission Password. Ex: 1 2 3 4 and press SET 1 for “OFF” (password is not checked) 43 PASSWORD-XMT 1:OFF 1234 43 PASSWORD-XMT 1:OFF 1234 or or 2 for “ON” (password is checked) 6 43 PASSWORD-XMT 2:ON 1234 STOP SET - (see Note 1) (see Note 2): Note: 1.
Password Communications Setting Password Reception To set receiving password and parameter, 1 2 4 SET 3 4 4 4 5 SET MODE (1-6) ENTER NO. OR ∨ ∧ 7 FUNCTION FAX PARAMETER(01-99) NO.=❚ 44 PASSWORD-RCV ❚❚❚❚ SET Enter a 4-digit Receiving Password. Ex: 1 2 3 4 and press SET 1 for “OFF” (password is not checked) 44 PASSWORD-RCV 1:OFF 1234 44 PASSWORD-RCV 1:OFF 1234 or or 2 for “ON” (password is checked) 6 44 PASSWORD-RCV 2:ON 1234 STOP SET - (see Note 1) (see Note 2) Note: 1.
Password Communications Using Password Transmission To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by following the procedure below. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 FUNCTION 3 4 4 1 8 SET PASSWD-XMT=OFF 1:OFF 2:ON for “OFF” (password is not checked) or 2 for “ON” (password is checked) 6 6 PASSWD-XMT=OFF 1:OFF 2:ON or 5 SELECT MODE (1-5) ENTER NO.
Password Communications 7 START If your machine's Transmission Password coincides with the other station's Transmission Password, your machine starts sending the document. When transmission is completed, PASSWORD-XMT returns to standard setting (“OFF” or “ON”). Using Password Reception There is no additional operation required once you set the parameter by following the procedure on page 102. The parameter, “OFF” or “ON”, cannot be selected for each reception.
Confidential Mailbox Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code. Confidential Mailbox The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory.
Confidential Mailbox Sending a Confidential Document to a Remote Station's Mailbox 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 5 6 1 2 SET SET Ex: 2 2 3 3 SET CONFIDENTIAL XMT CONF. CODE=❚❚❚❚ CONFIDENTIAL XMT CONF.
Confidential Mailbox Polling a Confidential Document from a Remote Station's Mailbox After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below. 1 2 3 4 5 2 2 SET SET CONF. COMM. (1-5) ENTER NO. OR ∨ ∧ CONFIDENTIAL POLL CONF. CODE=❚❚❚❚ 6 Enter a 4-digit Confidential Code. Ex: 2 2 3 3 SET CONFIDENTIAL POLL CONF.
Confidential Mailbox Receiving a Confidential Document to Your Machine's Mailbox No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Report. MESSAGE IN MAIL BOX Sample CONF. RCV Report *************** -CONF.
Confidential Mailbox Storing a Confidential Document in Your Machine's Mailbox Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by another machine. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 4 5 FUNCTION 3 2 2 SET SET 6 CONF. COMM. (1-5) ENTER NO. OR ∨ ∧ CONFIDENTIAL POLLED CONF. CODE=❚❚❚❚ Enter a 4-digit Confidential Code.
Confidential Mailbox Printing Out a Confidential Document from Your Machine's Mailbox After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print out the confidential document. 1 2 3 FUNCTION 4 2 2 SET SET Enter the Confidential Code of the document you want to print out. CONF. COMM. (1-5) ENTER NO. OR ∨ ∧ PRINT CONF. FILE CONF. CODE=❚❚❚❚ PRINT CONF. FILE CONF.
Confidential Mailbox Deleting a Confidential Document Stored in Your Machine's Mailbox If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure. There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.
Relayed Transmission General Description The Relayed Transmission feature can save you time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. To use Relayed Transmission, you must be part of a "Relay Network" built around a "Relay Station".
Relayed Transmission Relay Network A Relay Network is basically a group of facsimiles programmed to communicate with each other via a Relay Station. In this case, the word programmed means that certain numbers have been stored in the memory of each machine. These numbers, also called parameters, are needed to identify the machines in the network.
Relayed Transmission Table 2, 3 and 4 are sample settings for a Sample Network. Table 2 : Sample Parameter and Abbreviated Dialing Number Table for New York Telephone Number Network Address Relay Address One-Touch/ ABBR No.
Relayed Transmission Setting Up Your Machine for Relayed Transmission To set up your machine for Relayed Transmission, use the procedures on the following pages to set the parameters listed below. Some parameters (e.g., Fax Parameter No. 40 (RELAY XMT REQUEST)) are only set once, but others must be set separately for each station in the Relay Network. 1. Relay XMT Request (Fax Parameter No. 40) Selecting whether the machine will accept and perform G3 relayed transmission. (See page 39) 2.
Relayed Transmission To set the Relayed XMT FAX Parameters; 1 SET MODE (1-6) ENTER NO. OR ∨ ∧ 7 FUNCTION 2 4 SET 3 4 0 4 2 FAX PARAMETER(01-99) NO.=❚ SET 40 RELAY XMT REQUEST 1:INVALID 40 RELAY XMT REQUEST 2:VALID 5 STOP SET - To set your Own Telephone Number, Network Password and Own Network Address; 1 2 3 FUNCTION 5 7 SET Ex: 1 SPACE 2 1 2 SPACE SET Continued on the next page. 116 OWN TELEPHONE NO. ❚ Enter your machine’s full telephone number (max. 36 digits).
Relayed Transmission 5 6 7 Enter a 4-digit Network Password. Ex: 9 9 9 9 NETWORK PASSWORD 9999 OWN NETWORK ADDRESS ❚❚❚❚ SET Enter your own 4-digit Network Address. Ex: 1 0 0 0 8 6 OWN NETWORK ADDRESS 1000 STOP SET - To set a One-Touch/ABBR Dialing Number, Relay Station (Yes/No) Parameter, Relay Address, Network Address and One Station XMT (Relay/Direct Parameter); 1 FUNCTION 2 2 3 1 4 5 Ex: 7 SET SET MODE (1-6) ENTER NO. OR ∨ ∧ 1:ONE-TOUCH 2:ABBR NO.
Relayed Transmission 7 Enter the station name. Ex: S T O C K H O L M and press 8 9 SET <01> STOCKHOLM❚ 46 8 111 1234 <01> RELAY STN? 1:YES 2:NO SET 2 If the recorded station is a Relay Station, press 1 . If not, press 2 . Ex: 2 <01> RELAY ADDRESS ❚❚ 10 Enter a 2-digit Relay Address which identifies the Relay Station your machine will use.
Sending a Document by Relayed Transmission Once you have recorded all the necessary parameters in your machine in accordance to the Relay Network that you belong to, you can send a document to one or multiple G3 fax machines automatically through the Relay Station by using the procedure described below. The Relay Network must have all the necessary parameters setup. 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down.
Relayed Transmission Printouts and Reports When you use Relayed Transmission, your machine will print the following two reports to help you check and keep track of your faxes. 1. Relay XMT Report (COMM. JOURNAL) When your machine finishes transmitting to the Relay Station, it will print a COMM. Journal when the Fax Parameter No. 12 (COMM. JOURNAL) is set to "2:ALWAYS", this tells you whether the transmission was successful or not. 2.
Relayed Transmission Sample Result Report (Relay XMT Result) (1) 12-MAR-1999 12:10 FROM LONDON TO NEW YORK P.001/001 ******-RESULT REPORT- ************************** DATE 12-MAR-1999 ***** TIME 12:10 ***** P.1 (2) MODE = RELAYED TRANSMISSION (3) (6) (7) REQUEST REC'V TIME=12-MAR 11:40 START=12-MAR 12:00 END=12-MAR 12:10 NUMBER OF PAGE(S) = 01 (4) FILE NO. = 045 (5) 6 **** REQUESTING STATION ** (8) - NEW YORK TELEPHONE NUMBER = 212 111 1234 NETWORK ADDRESS = 1000 (9) NO. 01 02 03 04 (10) (11) COMM.
Sub-addressing General Description The Sub-addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of HydraFax/LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-address. Example of a Network Document with SUB e.g. Dial 2013331234 SUB=004 aaa Extension Network PSTN Network RJ11C PBX Tel No. 201-333-1234 Ext. No.
Sub-addressing To set the Sub-address into a One-Touch/ABBR Dialing Numbers 1 2 FUNCTION 7 2 SET 1:ONE-TOUCH 2:ABBR NO. 1 to select “One-Touch”. 6 or 2 to select “ABBR NO.”. ONE-TOUCH< > PRESS ONE-TCH OR ∨ ∧ Ex: 1 3 4 Ex: 01 <01> ENTER TEL. NO. Enter the telephone number, press FLASH then enter the Sub-address.
Sub-addressing To send a Document with Sub-address Using One-Touch/ABBR Number Dialing The operation is the same as for normal dialing 1 ENTER STATION(S) THEN PRESS START 00% Set document(s) face down. 2 3 Ex: 01 <01> (Station name) 5551234s2762 * STORE * NO. 001 PAGES=001 01% START The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.
PRINTOUT JOURNALS AND LISTS Journals and Lists To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program List, Fax Parameter List, Directory Sheet and File List.
Individual Transmission Journal (IND. XMT JOURNAL) An Individual Transmission Journal contains the information on the latest transmission. 1 2 3 126 FUNCTION 6 PRINT OUT (1-7) ENTER NO.
Journals and Lists Sample Transaction Journal (1) (2) ***************** -JOURNAL- ************************* DATE MAR-12-1999 ***** TIME 15:00 ********* (3) NO. 01 02 03 04 05 06 07 (4) (5) COMM. PAGES OK OK OK 630 STOP OK 408 (6) FILE (7) DURATION (8) X/R (9) IDENTIFICATION DATE 001 002 003 004 005 006 007 00:00:22 00:01:17 00:00:31 00:00:00 00:00:34 00:00:20 00:02:14 XMT RCV XMT XMT XMT XMT XMT SERVICE DEPT. 111 222 333 ACCOUNTING DEPT.
Journals and Lists Explanation of contents (1) Printout date (2) Printout time (3) Journal number (4) Communication result : "OK" indicates that the communication was successful. "BUSY" indicates that the communication has failed because of busy line. "STOP" indicates that STOP was pressed during communication. "M-OK" indicates that the substitute reception message in memory was not printed out.
Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter No. 12. Sample COMM. JOURNAL ************** - COMM. JOURNAL - ***************** DATE MAR-12-1999 **** TIME 15:00 ******** (1) MODE = MEMORY TRANSMISSION (2) START=MAR-12 14:50 (3) END=MAR-12 15:00 FILE NO.= 050 (4) (5) STN NO.
Journals and Lists Explanation of contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number (5) Station number (6) Communication result (7) Abbreviated number or ☎ mark (8) Recorded name in One-Touch, ABBR or direct dialing number (9) Number of pages transmitted or received (10) Duration of Communication 130 : 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.
Journals and Lists One-Touch/Abbreviated and Directory Search List To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored. 1 FUNCTION 6 PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 2 2 2:ONE-TCH/ABBR LIST? PRESS SET TO PRINT 3 SET 1:ONE-TOUCH/ABBR NO. 2:DIR. SEARCH 4 1 * PRINTING * ONE-TOUCH/ABBR LIST 7 for One-Touch/ABBR Number List * PRINTING * DIR.
Journals and Lists Sample One-Touch List *************** -ONE-TOUCH LIST- ****************** DATE MAR-12-1999 ***** TIME 15:00 ******* (1) (2) ONE- STATION NAME TOUCH (3) TELEPHONE NO. <01> <02> <03> 121 555 1234 222 666 2345 313 333 3456 SERVICE DEPT. SALES DEPT. ACCOUNTING DEPT (5) NETWORK ADRS 2000 2001 2002 (6) RELAY STN. YES NO NO NO. OF STATIONS = 03 (4) (7) RELAY ADRS 20 20 20 (8) ONE STN XMT DIRECT DIRECT DIRECT (see Note 1) OWN TELEPHONE NO.
Journals and Lists Sample Directory Search List *************** -DIR. SEARCH LIST- ***************** DATE MAR-12-1999 ***** TIME 15:00 ******* (12) (2) STATION NAME [A] (1) ABBR NO. ACCOUNTING DEPT <03> [E] ENG. DEPT. [001] 888 555 1234 3000 YES 30 DIRECT [P] PURCHASE DEPT [002] 555 666 2345 3001 NO 30 DIRECT [R] REGULATION DEPT [003] 777 333 3456 3002 NO 30 DIRECT [S] SALES DEPT. SERVICE DEPT 2000 2001 YES NO 20 20 DIRECT DIRECT <01> <02> (3) TELEPHONE NO.
Journals and Lists Program List To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys. 1 FUNCTION PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 6 2 3 3:PROGRAM LIST? PRESS SET TO PRINT 3 SET * PRINTING * PROGRAM LIST Sample Program List *************** -PROGRAM (1) PROGRAM [P1] [P2] [P3] LIST- ******************** DATE MAR-12-1999 ***** TIME 15:00 ******* (2) PROGRAM NAME (3) TYPE (4) TIMER (5) ABBR NOS. TIMER XMT TIMER POLL PROG.
Journals and Lists FAX Parameter List To print out a FAX Parameter List: 1 FUNCTION PRINT OUT (1-7) ENTER NO. OR ∨ ∧ 6 2 4 4:FAX PARA.
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PROBLEM SOLVING Troubleshooting If You Have Any of These Problems Mode During Standby Symptom The display is blinking The battery is not installed or the battery is completely discharged. Install a New battery and reset the clock. Document doesn't feed/ multiple feed 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2. Check that your document is the right type to send through a fax machine by consulting the list on "Documents You Cannot Send".
Troubleshooting Mode Symptom Cause / Action page Print out a Journal report (e.g. FUNCTION, 6, 1, SET and 1) and check quality to make sure whether your machine has trouble. If Journal report quality is OK, your machine has no problem, report to the sending party that they have a problem. If copy is NG, replace the Toner Cartridge. 125 Fuzzy print 1. Make sure you are using the correct paper for the best possible print quality. 2. Try reversing the recording paper to the other side.
Troubleshooting Mode TAM Interface Trouble in Unattended TAM I/F Mode (OUT Mode) TAM Interface Trouble In Unattended Fax Mode (OUT Mode) Symptom Cause / Action page Cannot utilize the remote turn-on feature of the telephone answering machine (TAM). The fax machine always answers after the 8th ring. This feature is not compatible. The fax machine is designed to answer after 8 rings if the TAM does not answer.
Troubleshooting Information Codes When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Code Meaning Action Page 001 Recording paper jammed when feeding from the 1st cassette. Remove jammed paper. 143 002 Recording paper jammed when feeding from the 2nd cassette. Remove jammed paper. 143 007 Recording paper did not completely exit out of machine.
Troubleshooting Info. Code Meaning Action Page 99 101 102 406 Transmission Password does not match. Receiving Password does not match. Received from an unauthorized station in Selective Reception mode. Check the password or the telephone number in One-Touch or Abbreviated station. 407 No confirmation from the receiving station for the previous page sent. Wait a few minutes and send again. -- 408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.
Troubleshooting Info. Code Meaning 540/541 Communication error occurred while transmitting. 542 543/544 550 Telephone line disconnected. 552/553 Communication error occurred while receiving. 554/555 Action Page 1. Reload the document and send again. 2. Check with the other party. -- Check with the other party. -- Check with the other party. -- 580 Sub-address transmission to a unit that has no Subaddress function. Check the remote station.
Troubleshooting Clearing a Recording Paper Jam If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 007. To clear the jam, Info. Code 001 (1) Slide out the Paper Cassette and remove the Paper Cassette Cover. (2) Remove the jammed or wrinkled paper and reload the recording paper into the paper cassette. 8 To clear the jam, Info. Code 007 (1) Open the Printer Cover. (2) Remove the Toner Cartridge. (3) Remove the jammed paper. Note : 1.
Troubleshooting Clearing a Document Jam If a document becomes jammed in the machine, the display will show the Information Code 030 or 031. To clear the jam 1 (1) Open the ADF Door. (2) Remove the jammed document.
Troubleshooting Cleaning the Document Scanning Area If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned. To clean the Scanning Area 1 Open the ADF Door. ADF Door 8 2 Wipe the Scanning Area gently with a soft cloth gauze wet with ethyl alcohol.
Troubleshooting Cleaning the Printer Roller If you find toner on the back of the recording paper, the printer roller in the fuser unit is probably dirty. To clean the printer roller 1 2 FUNCTION 7 6 SET CLEANING CHARTS 1:PRINT 2:CLEAN * PRINTING * CLEANING CHARTS 1 The machine will print out 3 Cleaning Charts. Then, return to standby. HOW TO LOAD THE CLEANING CHARTS 1. REMOVE THE PAPER CASSETTE (If multiple cassette configuration, REMOVE THE UPPER PAPER CASSETTE) 2.
Troubleshooting Adjusting the Automatic Document Feeder (ADF) If document misfeeding occurs frequently, we suggest you adjust the ADF. To adjust the ADF, Slide the Pressure Adjusting Lever to the desired position depending on the condition.
Troubleshooting Verification Stamp The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced or refilled with ink. To remove the stamp 1 Open the ADF Door. ADF Door 2 (1) Remove by pulling the Stamp Assembly upward. 2 (2) Remove the Stamp. Replace the stamp with a new one. (see Note 1) Note: 1. Please contact your local Panasonic dealer to purchase a new stamp. See page 156 for order number.
Troubleshooting Replacing the Lithium Battery During the initial self test, when the power is turned “On”, the machine will evaluate the condition of the back up battery. If the battery is weak or fully discharged, the following message will be shown on the display. REPLACE BATTERY INFO. CODE=026 To replace the battery, follow the procedure below: 1 (1) Remove the Battery Holder. (If the Battery Holder does not come out easily, open the Printer Cover and try again.
Troubleshooting Checking the Telephone Line When you do not hear a dial tone through the telephone connected to the machine or when the telephone does not ring (No automatic receive). 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company. 2 Plug a different regular telephone into the 3 Check for dial tone through the handset. If same telephone jack. there is still no dial tone, report it to your local telephone company.
APPENDIX Specifications Compatibility ITU-T Group 3 Coding Scheme MH, MR, MMR (Conforms to ITU-T Recommendations) Modem Type ITU-T V.34, V.17, V.29, V.27 ter and V.21 (ITU-T V.34 available only on UF-595) Modem Speed UF-595 : 33600 - 2400 bps UF-585 : 14400 - 2400 bps Document Size Max. : 10.1 x 78.7 in (257 x 2000 mm) (with operator's assistance) Min. : 5.8 x 5.0 in (148 x 128 mm) Document Thickness Single page : 0.0024 in (12 lbs) to 0.0060 in (30 lbs) Multiple pages : 0.0024 in (12 lbs) to 0.
Specifications Effective Recording Size Letter A4 Legal : 8.2 x 10.7 in (208 x 271 mm) : 8.0 x 11.4 in (202 x 289 mm) : 8.2 x 13.7 in (208 x 348 mm) Print Margin (See Note 1) 0.16 in (4 mm) 0.16 in (4 mm) 0.16 in (4 mm) 0.16 in (4 mm) Recording Paper Capacity Approx.
Specifications Power Supply 99-138 VAC, 47-63 Hz, Single Phase Power Consumption UF-585 UF-595 Standby (Sleep Mode : On) Less than 0.7 Wh Less than 0.7Wh Standby (Energy-Saver : On) Approx. 6.0 Wh Approx. 7.0 Wh Standby (Energy-Saver : Off) Approx. 21 Wh Approx. 23 Wh [Room temperature : 77°F (25°C)] Transmission Reception Copy Max Dimensions Approx. 16 W Approx. 450 W Approx. 450 W Approx. 470 W Approx. 17 W Approx. 450 W Approx. 450 W Approx. 470 W 14.6 (W) x 16.2 (D) x 9.
Recording Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. The following table summarizes the major specifications to consider when selecting white or colored paper.
Options and Supplies Please contact your local Panasonic dealer for availability. A. Options: Order No.
Options and Supplies B. Supplies: Order No.
Installing the Flash Memory Card Before installing, make sure that there is no document file(s) stored in the memory. You may confirm by printing out a File List (See page 82). When the memory card is installed, the machine will initialize the document memory, all contents stored in the document memory at that time will be lost. 1 (1) Unplug the Power Cord. (2) Remove the Memory Card Cover.
FCC Notice for User in USA ! WARNING This equipment generates radio frequency energy and if not installed and used properly, that is, in strict accordance with the manufacturer's instructions, may cause interference to radio and television reception.
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the following information: 1)Date and Time of transmission; and, 2)Identification of either business, business entity or individual sending the message: and, 3)Telephone number of either the sending machi
Notice to User in Canada NOTICE The Industry Canada Label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company.
Notice to User in Canada Avis L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est conforme à certaines normes de protection, d'exploitation et de sécurité des réseaux de télécommunications. Le Ministère n'assure toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur. Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication.
Glossary ABBR No. (Abbreviated Number) The ability to store full phone numbers into the dialer and then utilizing a short series of keystrokes to speed dial that number in the future. Access code A 4-digit programmable access code that prevents unauthorized operation of your Fax. ADF (Automatic Document Feeder) The mechanism that delivers a stack of document pages to the scanner one page at a time. Automatic reception The mode that allows you to receive fax documents without user intervention.
Glossary Deferred transmission The ability to send documents to other stations at a later time. Direct Dialing The method of dialing where you enter the entire telephone number through the keypad. Directory Search Dialing Allows you to dial a full telephone number by searching the station's name entered in the One-Touch keys or Abbreviated dialing numbers. Directory Sheet The list that contains the station names that are programmed into your unit.
Glossary IN/OUT Mode IN (Attended reception) and OUT (Unattended reception) mode can be easily changed by just pressing the OUT button. When IN or OUT mode is selected, the reception mode will be set according to the setting in the Fax Parameter 15 and 16. IN Mode : TEL (Fax manual reception) : FAX/TEL Auto Switch OUT Mode : FAX (Fax automatic reception) : TAM I/F ITU-T International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T. ITU-T Image No.
Glossary Off-hook dialing The direct dialing of a telephone number with the handset out of the cradle or "off the hook." On-hook dialing The direct dialing of a telephone number with the handset in the cradle or "on the hook." One-Touch dialing The ability to dial an entire telephone number by pressing one key. Overlap Printing Documents too long to be reduced are automatically printed on two pages with approximately 10 mm overlap.
Glossary Selective reception A function that can be set so that your unit will receive from only those machines programmed into your dialer. Sleep Mode The lowest power state that the machine enters after the specified time without actually turning off. Station name Alphanumeric ID which can be programmed for each One-Touch dialing and Abbreviated dialing number. Stored documents Documents that have been scanned and now are stored in your machine's memory.
ITU-T Image No. 1 All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
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INDEX A Header Print ........................................................ 37 ABBR Number List .....................................131, 132 Abbreviated Dialing Numbers ..............................31 Access Code........................................................90 ADF Capacity .....................................................151 Automatic Document Feeder ...............................42 Automatic Reduction............................................67 I C Character ID.....................
Priority Transmission Reservation ...................... 60 Program Keys ..................................................... 76 Program List...................................................... 134 R Receive To Memory ............................................ 92 Received Time Print............................................ 37 Receiving Password.......................................... 102 Recording Paper Jam ....................................... 143 Redial .......................................
Facsimile Number Directory Name Number
Facsimile UF-585 UF-595 Matsushita Graphic Communication Systems, Inc.
QUICK GUIDE UF-585/595 How to Set Documents. Set the documents face down and adjust the document guides. You can set the documents on the ADF(Automatic Document Feeder) up to 30 pages* at one time. *:[Based on Letter size document, thickness 0.0024”(12 lbs) to 0.0039”(16 lbs)] The display message is as shown below when the documents are set properly. ENTER STATION(S) THEN PRESS START 00% How to Send Using Manual Dialing. 1 2 3 4 5 6 7 8 START 9 0 Set the documents face down.
How to Send without storing into memory. 1 2 3 4 5 6 7 8 9 START + 0 MEMORY or Your machine starts dialing the number. 01 Set the documents face down. The lamp goes off. or ABBR + 1 2 3 4 5 6 7 8 9 0 Enter a 3-digit code (001 to 072). How to Print Journals and Reports. Transaction Journal FUNCTION 6 1 SET 1 * PRINTING * JOURNAL One-Touch/ABBR List FUNCTION 6 2 SET 1 * PRINTING * ONE-TOUCH/ABBR LIST Directory Search List FUNCTION 6 2 SET 2 * PRINTING * DIR.
