Quick Start Model No. KX-FT57E To get started, please read the Quick Start section (p. 4 – 13). Initial Preparation Facsimile with Telephone Answering System Telephone Fax/Copy OPERATING INSTRUCTIONS Answering Device Help This unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. General Information Please read these Operating Instructions before using the unit and save for future reference.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines facsimile, telephone, telephone answering device and copier features, to provide you with more efficient office or home use. By utilising these convenient features, you can maximise the effectiveness of this unit.
IMPORTANT WARRANTY REGISTRATION PLEASE FAX BACK TO REGISTER FOR YOUR 12 MONTHS WARRANTY Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following: ● ● ● We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently. We will send you a reply fax to confirm your registration and the correct operation of your unit.
TERMS AND CONDITIONS 1. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer for warranty information relating to use elsewhere within the United Kingdom. 2.
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from the mains outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, etc. 5.
Quick Start Installing the handset and cradle 1 Connect the handset and handset cord. Handset cord Handset 2 Open the front lid by pressing the front lid open button. Tab Back lid 3 Open the back lid by lifting up the tabs located on both sides. Front lid 4 Insert the handset cradle by matching the triangles. 5 Press down on the dotted mark on the handset cradle until it clicks into place. • Make sure the two hooks lock the handset cradle firmly.
Quick Start Installing the recording paper 1 Open the back lid by lifting up the tabs located on both sides. 2 Install a recording paper roll. correct 3 incorrect Insert the leading edge of the recording paper between the recording paper roller and the silver plate, then pull it a few centimetres out of the unit. Recording paper roller Silver plate 4 ● Close the back lid securely. For further details, see page 22.
Quick Start Connections Dialling mode switch: Set to TONE. If you cannot dial, set to PULSE. 1 DIALING MODE TONE PULSE Connect the telephone line cord. To a single telephone line socket 2 Connect the mains lead. To the power outlet (220-240V) ● For further details, see page 23. Installing the paper stacker Install the paper stacker. Paper stacker ● 6 For further details, see page 24.
Quick Start Voice calls - making/answering Voice calls - making ● ● 1 Lift the handset. 2 Dial the number. 3 When finished talking, replace the handset. For further details, see page 30. If you are having trouble, see page 82. Voice calls - answering 1 When the unit rings, lift the handset. 2 When finished talking, replace the handset. ● ● For further details, see page 31. If you are having trouble, see page 82.
Quick Start Faxes - sending/receiving Faxes - sending 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document until the unit grabs the document and a single beep is heard. 4 Press DIGITAL SP-PHONE . 5 Dial the fax number. 6 When a fax tone is heard, press START/COPY/SET . ● ● 8 For further details, see page 39. If you are having trouble, see page 83.
Quick Start Faxes - receiving ● ● ● 1 When the unit rings, lift the handset. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/COPY/SET . 3 Replace the handset. For further details, see page 50. You can select the way to receive calls according to your needs. See pages 48 and 49. If you are having trouble, see page 83.
Quick Start Copying 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document until the unit grabs the document and a single beep is heard. 4 ● ● 10 Press START/COPY/SET . For further details, see page 60. If you are having trouble, see page 84.
Quick Start Operating the answering device Setting the unit to receive voice and fax messages automatically 1 Press AUTO RECEIVE until the AUTO RECEIVE light turns on. AUTO AU TO RECEIVE FAX/MSG.SYS. ON 2 Make sure that the display shows the following message. TAD/FAX MODE ● ● If the display does not show this message, the setting needs to be changed to the TAD/FAX mode. See page 52. For further details, see page 61.
Quick Start Listening to recorded messages ■ When the PLAY MESSAGES indicator flashes Press PLAY MESSAGES . ● The new recorded messages will be played. ■ When the PLAY MESSAGES indicator lights Press PLAY MESSAGES . ● All messages will be played. ● For further details, see page 66.
Quick Start Erasing recorded messages ■ Erasing a specific message Press ERASE while listening to the message you want to erase. ■ Erasing all messages ● 1 Press ERASE after listening to all of the messages. 2 Press START/COPY/SET . 3 Press START/COPY/SET again. For further details, see page 66.
Table of Contents Initial Preparation Telephone Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Finding the Controls Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Setup Handset and cradle . . . . . . . . . . . . . . . . . . . . . . .
Recording Memo message (leaving a message for others or yourself) . 68 Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . 68 Remote Operation Operating from a remote location . . . . . . . . . . . . . . . . . . 69 Setting the remote operation ID . . . . . . . . . . . . . . . . . . . 70 From a remote touch tone telephone . . . . . . . . . . . . . . . 71 Options Transferring recorded messages to another telephone . . 74 Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . .
Accessories Included accessories Mains lead . . . . . . . . . . 1 Telephone line Handset . . . . . . . . . . . . 1 Handset cord . . . . . . . . 1 cord . . . . . . . . . . . . . . . 1 Order No. PJJA160Z Order No. PFJA1022Z Order No. PFJXE0401Z Order No. PFJA1020V Handset cradle . . . . . . 1 Recording paper . . . . . . 1 Paper stacker . . . . . . . . 1 Operating Instructions. . 1 Order No. PFYAF2780E Order No. PQHP10029Z Order No. PQUS10136Z Order No.
Help Button Initial Preparation Help function You can print a quick reference for assistance as follows. 1 Select which operation you want to print out by pressing HELP repeatedly. HELP ● Pressing HELP one time: How to program your unit 1.HOW TO SET UP two times: How to store names in the EASY DIAL directory and how to dial them 2.EASY DIAL three times: How to send and receive a fax document START/COPY/SET 3.FAX OPERATION four times: How to set the unit to receive calls 4.
Finding the Controls Location ● To change from pulse to tone during dialling (p. 32). ● To play recorded messages (p. 66). Dial keypad Display panel PLAY MESSAGES ● ● ● ● ● Hook switch (p. 32). For slow playback (p. 67). For voice muting (p. 30, 31). For quick playback (p. 67). ● ● ● ● 18 For speaker phone operation. To adjust volumes (p. 29). To select feature settings during programming. To redial the last number dialled (p. 30, 39). To insert a pause during dialling (p. 32).
Finding the Controls ● Initial Preparation ● To record your own greeting messages (p. 63). To record memo messages and/or telephone conversations (p. 68). ● ● To erase recorded messages (p. 66). To erase your own recorded greeting messages (p. 64). ● ● To insert a hyphen (p. 27, 33). ● To insert one character or one space (p. 26, 27). To select a resolution (p. 39). ● To print a quick reference (p. 17). ● RESOLUTION CALLS RECORD ERASE 1 4 6 HYPHEN 2 7 INSERT 9 5 10 NAME/TEL NO.
Finding the Controls Overview Paper stacker Document feeder tray Document entrance Speaker Document guides To match the width of the document. ● Microphone To talk with the other party when using the speakerphone. ● To record greeting messages and memo messages. ● Front lid open button ● To open the front lid.
Setup 1 Initial Preparation Handset and cradle Connect the handset and handset cord. Handset cord Handset 2 Open the front lid by pressing the front lid open button. Tab Back lid 3 Open the back lid by lifting up the tabs located on both sides. Front lid 4 Insert the handset cradle by matching the triangles. 5 Press down on the dotted mark on the handset cradle until it clicks into place. ● Make sure the two hooks lock the handset cradle firmly.
Setup Recording paper 1 Open the back lid by lifting up the tabs located on both sides. 2 Install a recording paper roll. ● Make sure that the shiny side of the paper is facing down. correct ● 3 Tab incorrect If the paper is secured with glue or tape, cut approx. 150 mm from the beginning of the roll. Insert the leading edge of the recording paper between the recording paper roller and the silver plate, then pull it a few centimetres out of the unit.
Setup 1 2 Initial Preparation Connections Connect the telephone line cord. Connect the mains lead. Dialling mode switch: Set to TONE. @If you cannot dial, set to PULSE. Mains lead DIALING MODE TONE PULSE Telephone line cord To a single telephone line socket To the power outlet (220-240 V) Note: ● When you operate this product, the mains socket outlet should be near the product and easily accessible. ● If a mains power failure occurs, the unit cannot be used.
Setup Paper stacker Install the paper stacker by inserting the hooked ends into the slots of the unit.
Setup You should program the date and time, your logo and your facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: FROM : Panasonic Fax Your facsimile telephone number FAX NO. : 1234567 Date and time 26 Feb. 1999 04:02PM P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press START/COPY/SET . Display: Press START/COPY/SET . 1.SYSTEM SET UP 6 Press MENU . SET DATE & TIME 7 , then 0 1 .
Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Display: 1.SYSTEM SET UP MENU , then 0 2 . INSERT YOUR LOGO LOGO= Example: Bill 1. Press 2 twice. / LOGO=B STOP EASY DIAL (Delete) START/COPY/SET Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup Initial Preparation To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r 8 T U V t u v 8 9 W X Y Z w x 0 0 ) ! ( / = s 7 y z 9 " # $ , . _ % & ¥ 1 HYPHEN key (To insert a hyphen.
Setup Setting your facsimile telephone number 1 Press MENU . Display: 1.SYSTEM SET UP MENU 2 Press 3 Press START/COPY/SET . 4 Enter your facsimile telephone number up to 20 digits using the dial keypad. , then 0 3 . YOUR TEL NO. NO.= Example: STOP / EASY DIAL START/COPY/SET NO.=1234567 5 Press START/COPY/SET . 6 Press MENU . SETUP ITEM [ ] Note: ● You can enter your facsimile telephone number by rotating EASY DIAL . In this case, press to move the cursor.
Volumes Initial Preparation Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press or . To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF=OK? / YES: PRESS SET START/COPY/SET 2. Press START/COPY/SET . ● To turn the ringer back on, press . While the ringer volume is set to off: The display will show the following message.
Making and Answering Calls Voice calls - making 1 Press DIGITAL SP-PHONE or lift the handset. 2 Dial the telephone number. Display: Example: ● 3 Handset MUTE TEL= TEL=2345678 If you misdial, hang up and dial again. When the other party answers, talk into the microphone or handset. / 4 To redial the last number 1. Press DIGITAL SP-PHONE or lift the handset. 2. Press REDIAL/PAUSE .
Making and Answering Calls Voice calls - answering 1 When the unit rings, press DIGITAL SP-PHONE or lift the handset. 2 When finished talking, press DIGITAL SP-PHONE or replace the handset. Handset MUTE Telephone Microphone / DIGITAL SP-PHONE To mute your voice to the other party 1. Press MUTE during a telephone conversation. Display: ● The other party cannot hear you, but you can hear them. 2. To resume the conversation, press MUTE .
Making and Answering Calls TONE, RECALL and PAUSE buttons TONE button If your line has rotary service, pressing the TONE ( ) button allows you to change the dialling mode temporarily into tone. Then you can dial the numbers or codes needed to operate the answering system or to use electronic banking services and other special services. When you hang up, the dialling mode returns to pulse automatically.
One-Touch Dial Storing names and telephone numbers in the One-Touch Dial The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled numbers. 10 stations are available. 1 Press DIRECTORY PROGRAM . Display: HYPHEN PRESS STATION SECRET One-Touch Dial keys 2 Telephone OR USE EASYDIAL For stations 1–5 Press one of the One-Touch Dial keys. For stations 6–10 Press LOWER , then press one of the One-Touch Dial keys.
One-Touch Dial Making a voice call using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 33). 1 Press DIGITAL SP-PHONE or lift the handset. Display: ● 2 One-Touch Dial keys TEL= Check that there are no documents in the document feeder tray. Handset LOWER For stations 1–5 Press the desired One-Touch Dial key. For stations 6–10 Press LOWER , then press the desired One-Touch Dial key.
EASY DIAL Storing names and telephone numbers in the EASY DIAL directory For rapid access to frequently dialled numbers, the unit also provides an EASY DIAL directory (up to 60 stations) in addition to the One-Touch Dial. 1 Press DIRECTORY PROGRAM . Display: INSERT DIRECTORY PROGRAM HYPHEN PRESS STATION 2 Telephone OR USE EASYDIAL Rotate EASY DIAL until the following is displayed. NAME= 3 Enter the name, up to 10 characters, following the instructions on page 27. Example: Press START/COPY/SET .
EASY DIAL Editing a stored name and number 1 Rotate EASY DIAL until the desired name is displayed. Example: 6 Edit the telephone number. For further details, see page 35. 7 Press START/COPY/SET . Mary 2 Press DIRECTORY PROGRAM . 3 Press EDIT= DELETE=# to select “EDIT”. NAME=Mary ● DIRECTORY PROGRAM If you do not need to edit the name, go to step 5. 4 Edit the name by following the instructions on page 27. 5 Press START/COPY/SET . Example: ● REGISTERED NO.
EASY DIAL Making a voice call using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 35). 1 Rotate EASY DIAL until the desired name is displayed. Example: 2 NAME/TEL NO. Handset Lisa Press DIGITAL SP-PHONE or lift the handset. ● Telephone The unit will start dialling automatically. DIALING 3 When the other party answers, talk into the microphone or the handset.
Voice Contact Talking to the caller after fax transmission or reception After sending or receiving a fax, you can talk with the other party during the same call. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact 1 Press DIGITAL SP-PHONE while transmitting or receiving documents.
Sending Faxes Sending a fax manually 1 2 3 Open the document feeder tray. 4 5 If necessary, press RESOLUTION repeatedly to select the desired setting (see below). Document feeder tray Adjust the width of the document guides to the size of the document. FACE DOWN Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: STANDARD Press DIGITAL SP-PHONE or lift the handset. (This step is optional. See note.
Sending Faxes Sending a fax using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 33). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Adjust the width of the document guides to the size of the document. Display: Document guide(s) FACE DOWN STANDARD 4 If necessary, press RESOLUTION repeatedly to select the desired setting (p.
Sending Faxes Sending a fax using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 35). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Document guide(s) Adjust the width of the document guides to the size of the document. Display: FACE DOWN STANDARD If necessary, press RESOLUTION repeatedly to select the desired setting (p. 39).
Sending Faxes Sending a fax by following the voice guide You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically. 1 Before inserting the document, press MENU four times. Display: 2 4.SEND GUIDE FACE DOWN Press HELP . Voice guide: To transmit, insert the document face down until you hear the beep. 3 Insert the document FACE DOWN until the unit grabs the document and a single beep is heard.
Sending Faxes Printing the transmission report The transmission report will provide you with a printed record of the fax transmission result. The following choices are available. ERROR: ON: OFF: The transmission report will print out only when fax transmission fails (pre-selected setting). The transmission report will always print out, indicating whether fax transmission is successful or not. The transmission report will not print. 1 Press MENU . 2 Press Display: MENU 1.SYSTEM SET UP , then 0 4 .
Sending Faxes Automatic journal report This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . 6 Press MENU . Display: MENU 1.
Sending Faxes Delayed transmission (sending a fax at a specified time) Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance. 1 Insert the document FACE DOWN until a single beep is heard. Display: STANDARD FACE DOWN 2 Press MENU . 3 Press 4 Press START/COPY/SET .
Sending Faxes Transmit polling (letting another machine retrieve a fax from your unit) This feature allows another person to call your unit to retrieve a document loaded on your unit. This saves you the call charges. This feature will not work when the unit is set to the TEL mode. 1 Insert the document FACE DOWN until a single beep is heard. Display: STANDARD FACE DOWN 2 Press MENU four times. 4.POLLED YES: PRESS SET 3 Press START/COPY/SET . 4 Press MODE=OFF or ▼▲ / to select “ON”.
Sending Faxes Sending documents overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press MENU Display: 1.SYSTEM SET UP , then 2 3 . OVERSEAS MODE MODE=OFF or to select “ON”. MODE=ON ● ▼▲ / If this feature is not required, select “OFF”. 6 Press MENU .
Receiving Faxes Setting the unit to receive calls This unit has four types of receive modes. Select one of these modes according to your needs. ● Regardless of the mode you select, you can always place calls and send faxes. MANUAL RECEIVE To answer all voice and fax calls yourself. To receive fax calls without ringing. (The unit will only ring for voice calls.) How you want the unit to receive calls Ring Ring Ring Ring Ring Ring Voice/Fax call Voice call TEL mode TEL/FAX mode (p. 50) (p.
Receiving Faxes AUTO RECEIVE To receive all voice and fax calls automatically. You have a separate telephone line just for fax calls. Hi, this . .. is Mike Fax call TAD/FAX mode FAX ONLY mode (Telephone Answering Device/ Facsimile mode) (p. 61) PRE-SELECTED SETTING AUTO AU TO RECEIVE Fax/Copy Voice/Fax call (p. 52) ● FAX/MSG.SYS. ● The AUTO RECEIVE light should be on. If the AUTO RECEIVE light is off, press AUTO RECEIVE to turn it on.
Receiving Faxes TEL mode (answering all calls manually) If the AUTO RECEIVE light is on, turn it off by pressing AUTO RECEIVE . Display: Handset TEL MODE 1 When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, STOP START/COPY/SET DIGITAL SP-PHONE press START/COPY/SET . AUTO AU TO RECEIVE FAX/MSG.SYS. CONNECTING 3 OFF Replace the handset, if using it.
Receiving Faxes Extension telephone If you connect an extension telephone to the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press START/COPY/SET . Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. 1 2 3 When the extension telephone rings, lift the handset of the extension telephone.
Receiving Faxes FAX ONLY mode (all calls are received as faxes) Changing the TAD/FAX mode to the FAX ONLY mode 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . 6 Press MENU . 7 If the AUTO RECEIVE light is off, turn it on by pressing AUTO RECEIVE . MENU Display: 1.SYSTEM SET UP , then 0 5 . AUTO RECEIVE MODE=TAD/FAX or ▼▲ / to select “FAX ONLY”. MODE=FAX ONLY ▼▲ SETUP ITEM [ FAX/MSG.SYS.
Receiving Faxes FAX ONLY mode ring count This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 rings. Helpful hints: ● To answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 5 Press 6 Press MENU .
Receiving Faxes TEL/FAX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If an extension telephone is connected, see next page. The unit will ring up to 3 times.*** Ring Ring Answer the call. Ring OR Voice call The unit will not ring.
Receiving Faxes Ring pattern when an extension telephone is connected The unit will ring up to 3 times.*** (The extension telephone will not ring.) Answer the call. OR Ring Ring Ring Silent fax recognition ring count Voice call The extension telephone will ring twice.* (The unit will not ring.) Ring If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone. Fax/Copy A call is received.
Receiving Faxes Changing the TEL mode to the TEL/FAX mode 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . 6 7 Press MENU . Display: , then 0 8 . MANUAL RECEIVE MODE=TEL or ▼▲ / to select “TEL/FAX”. MODE=TEL/FAX SETUP ITEM [ If the AUTO RECEIVE light is on, turn it off by pressing AUTO RECEIVE . TEL/FAX MODE Note: ● To return to the TEL mode, select “TEL” in step 4. 56 MENU 1.SYSTEM SET UP ▼▲ START/COPY/SET OFF ] AUTO AU TO RECEIVE FAX/MSG.SYS.
Receiving Faxes TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. If an extension telephone is not connected, this setting does not need to be changed. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Display: MENU 1.SYSTEM SET UP , then 0 9 . TEL/FAX RING RING=2 or ▼▲ to select the desired number. Press START/COPY/SET .
Receiving Faxes Receiving polling (receiving a fax placed on another party’s machine) This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the call, saving the sending party the call charges. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. 1 Press MENU three times. Display: MENU 3.POLLING YES: PRESS SET 2 Press START/COPY/SET . 3 Dial the fax number. NO.= Example: NO.
Receiving Faxes Pager call - when your unit receives a fax This feature allows your unit to call your pager when your unit receives a fax document. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Display: Press START/COPY/SET . 1.SYSTEM SET UP 7 Press MENU . FAX PAGER 8 , then 7 0 . or REDIAL/PAUSE (Pause) to select “ON”. MENU ▼▲ MODE=ON ● ] ▼▲ MODE=OFF Press SETUP ITEM [ If this feature is not required, select “OFF”. Press START/COPY/SET . 6 Enter your pager number.
Copying Making a copy Any transmittable document (p. 42) can be copied. 1 2 3 Open the document feeder tray. Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: STANDARD FACE DOWN Make sure the handset is on the cradle. If necessary, press RESOLUTION repeatedly to select the desired setting (p. 39). Press START/COPY/SET . ● The unit will start printing.
Setup TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive faxes. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message. ● You can use either a pre-recorded greeting message (p. 62) or your own greeting message (p. 63).
Greeting Pre-recorded greeting messages The unit has pre-recorded greeting messages. One of the following messages will be played to the caller. ■ When the unit is ready to receive voice and fax calls: Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.
Greeting Recording your own greeting messages The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for best performance. Suggested messages TAD/FAX greeting message “This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.” TEL/FAX greeting message “This is (your name, business and/or telephone number). We are unable to answer right now.
Greeting Checking your own recorded greeting messages To check your TAD/FAX greeting message To check your TEL/FAX greeting message — If the AUTO RECEIVE light pressing AUTO RECEIVE — If the AUTO RECEIVE light then on again, by pressing — If the AUTO RECEIVE light pressing AUTO RECEIVE — If the AUTO RECEIVE light then off again, by pressing Display: is off, turn it on by . is on, turn it off once, AUTO RECEIVE . The unit will then play the TAD/FAX greeting message.
Greeting Recording time for the TAD/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Display: MENU 1.SYSTEM SET UP , then 5 4 . GREETING TIME MODE=16s or ▼▲ to select the desired setting. / START/COPY/SET Press START/COPY/SET .
Playing Messages Listening to recorded messages When the unit has recorded incoming voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 78) is set to “ON”. CALLS (call counter) When the PLAY MESSAGES indicator flashes Press PLAY MESSAGES . ● Only the new recorded messages will be played. / When the PLAY MESSAGES indicator lights Press PLAY MESSAGES . ● All messages will be played.
Playing Messages Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate EASY DIAL one click to the left while listening to the message you want to repeat. ● If you rotate EASY DIAL within 5 seconds of the beginning of the message, the previous message will be played. ● To play back a specific message, rotate EASY DIAL to the left until you hear the message you want to repeat.
Recording Memo message (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press RECORD . Display: 1.MEMO MESSAGE PRESS START 2 Press START/COPY/SET . ● A long beep will sound. MEMO RECORDING 3 Speak clearly about 20 cm away from the microphone. STOP Microphone RECORD START/COPY/SET 4 When finished, press STOP .
Remote Operation Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (see next page) and set the unit to the TAD/FAX mode before going out (p. 61).
Remote Operation Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 5 Enter the desired number. 6 Press MENU . Display: MENU , then 1 1 . REMOTE TAD ID ID=111 START/COPY/SET Press START/COPY/SET . SETUP ITEM [ Key Remote command 0 Skips the greeting message 1 Repeats a message 2 Skips a message 4 70 1.
Remote Operation From a remote touch tone telephone Listening to recorded messages 1 2 Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. ● The voice guide will tell you the number of new recorded messages and they will be played automatically. ● To repeat the new recorded messages, press 4 . ● To listen to all of the recorded messages, press 5 . Voice guide example: 3 new messages. When there are no new recorded messages The voice guide will be heard.
Remote Operation Erasing incoming messages from memory Erasing a specific message Press erase. ● 4 while listening to the message you want to Voice guide example: A long beep and the voice guide will be heard. The unit will continue with the next message. The message has been erased. Erasing all messages Press ● 5 to erase all messages. A long beep and the voice guide will be heard. All messages have been erased.
Remote Operation Skipping the greeting message Press 0 during the greeting message playback. ● The unit will skip the rest of the greeting message. Turning the message transfer/pager call on or off You must pre-program a transfer telephone number or a pager number (p. 75) before using this feature. Press 6 1 to turn the message transfer/pager call ON. Voice guide example: Message transfer is set. Transfer phone number is 123456789. or Pager call is set.
Options Transferring recorded messages to another telephone This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call. Message transfer: First program the transfer telephone number. When an incoming message is recorded in your unit, the message will be transferred. You can retrieve the message during the same call using the remote operation. Pager call: First program the pager number.
Options Setting the message transfer/pager call 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . 6 If you selected “MESSAGE” in step 4: Enter the transfer telephone number. If you selected “PAGER” in step 4: Enter your pager number. ● You can enter a total of 46 digits and/or pauses. Example: MENU Display: 1.SYSTEM SET UP , then 6 0 . MESSAGE TRANS. MODE=OFF ▼▲ / or MESSAGE: PAGER: OFF: to select the desired setting. transfer incoming messages.
Options Recording a message-transfer greeting message You can record your own greeting message. The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message Message transfer greeting message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for the remote operation.” Note: ● If you do not record a message, the pre-recorded message will be played (p. 74). 1 Press MENU .
Options Ring count in the TAD/FAX mode This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER or RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages.
Options Incoming message recording time You can choose from two recording times for incoming messages. LONG: The unit will record an incoming message of up to 2 minutes 30 seconds (pre-selected setting). SHORT: The unit will record each incoming message up to 1 minute. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Display: MENU 1.SYSTEM SET UP , then 1 0 . RECORDING TIME MODE=LONG or ▼▲ to select the desired setting. / START/COPY/SET Press START/COPY/SET .
Options Recording time alert (beeps when memory is almost full) When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press Display: , then 4 3 . REC. TIME ALERT MODE=OFF or ▼▲ to select “ON”. MODE=ON ● 5 6 MENU 1.SYSTEM SET UP / START/COPY/SET ▼▲ If this feature is not required, select “OFF”. Press START/COPY/SET . SETUP ITEM [ ] Press MENU .
Error Messages Reports If your unit cannot send a fax, first check the following items. – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the transmission or journal report (p. 43, 44). Communication message Error code Cause & Remedy 41–72 FF ● A transmission or reception error occurred. Try again or check with the other party. — ● The document is jammed. Remove the jammed document (p.
Error Messages LCD display If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CHECK COVER CHECK CRADLE Cause & Remedy ● There is something wrong with the unit. Contact our service personnel. ● The cover is open. Close it. ● The handset and handset cradle have been removed. — When using the handset and cradle, make sure that the handset is installed correctly (p. 21).
Operations When a function does not work, check here before requesting help General Problem Cause & Remedy I cannot make and receive calls. ● The mains lead or telephone line cord is not connected. Check the connections (p. 23). I cannot make calls. ● The dialling mode setting is wrong. Change to “TONE” or “PULSE” (p. 23). The unit does not work. ● Disconnect the unit from the telephone line and connect the line to a known working telephone.
Operations Fax – sending Problem Cause & Remedy I cannot send documents. ● The other party’s fax machine is busy or has run out of paper. Try again. ● The other party’s machine is not a facsimile. Check with the other party. ● The other party’s fax machine rings too many times. Send the fax manually – dial the number, confirm the fax tone, then press the START/COPY/SET button. The other party complains that letters on their received document are distorted.
Operations Receive mode Problem I cannot select the desired receive mode. Cause & Remedy ● If you want to set the TAD/FAX or FAX ONLY mode: – Select the desired mode using feature #05 (p. 52), and – Press AUTO RECEIVE to turn on the AUTO RECEIVE light. AUTO AU TO RECEIVE FAX/MSG.SYS. ● ON If you want to set the TEL or TEL/FAX mode: – Select the desired mode using feature #08 (p. 56), and – Press AUTO RECEIVE to turn off the AUTO RECEIVE light. AUTO AU TO RECEIVE FAX/MSG.SYS.
Jams Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper. 1 Open the back lid by lifting up the tabs located on both sides. 2 Press the green lever to release the paper cutter. Tab Back lid Green lever 3 Pull up the transparent guide. ● If the transparent guide is not pulled up, press the green lever again. 4 Remove the jammed recording paper. 5 Cut off the wrinkled portion.
Jams Sending document jam If the unit does not release the document during feeding, remove the jammed document. 1 Open the front lid by pressing the front lid open button. 2 3 Carefully remove the jammed document. Close the front lid securely by pressing down on both ends. Note: ● Do not forcibly pull out the jammed paper before opening the cover. Sending document does not feed, or multi-feeds If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Cleaning Document feeder If misfeeding frequently occurs or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. 1 2 Disconnect the mains lead and the telephone line cord. Telephone line cord Open the front lid by pressing the front lid open button. Mains lead 3 Clean the document feeder rollers, sub roller and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.
Print Reports Printing the feature settings, telephone numbers, and journal You can print out the following report and lists. Basic feature list: provides you with the current settings of the basic programming features (p. 99). Advanced feature list: provides you with the current settings of the advanced programming features (p. 100, 101). Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch Dial keys and the EASY DIAL directory.
Display Contrast/Recall Mode LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) LIGHT: Used when the display contrast is too dark. DARKER: Used when the display contrast is too light. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Display: 1.SYSTEM SET UP MENU , then 3 9 . LCD CONTRAST MODE=NORMAL or ▼▲ to select the desired setting. / Press START/COPY/SET .
Original Mode Original mode Use this feature when you need to transmit or copy a document with faint or dark writing. The following choices are available: NORMAL: Used for a document with normal writing (Pre-selected setting). LIGHT: Used for a document with faint writing. DARKER: Used for a document with dark writing. Set this feature before starting transmission or copying. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Display: 1.SYSTEM SET UP MENU , then 5 8 .
Fax Voice Guidance Fax voice guidance You will hear the following voice guidance if this feature is set to on. Fax transmission start: Fax reception start: Start transmission. Start reception. Fax transmission result: Fax reception result: Transmission is complete. Transmission has failed. Transmission has been interrupted. Reception is complete. Reception has failed. Reception has been interrupted. If friendly reception (p. 50, 58) is activated, the following messages will also be heard.
Handset Switch Using the unit without handset and cradle To save space or to use the unit mainly for faxes, you can use the unit without the handset and cradle. Set the handset switch setting to “NO HANDSET” and remove the handset and cradle. Setting the handset switch USE HANDSET: NO HANDSET: When using the handset and handset cradle (pre-selected setting). When not using the handset and handset cradle. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET .
Reset Resetting the advanced features Use this feature to return the advanced features (p. 100–101) to their pre-selected settings. 1 Press MENU . Display: 1.SYSTEM SET UP MENU 2 Press 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . SET DEFAULT RESET=NO or ▼▲ STOP / START/COPY/SET RESET OK? If this feature is not required, press STOP . Press START/COPY/SET again for confirmation. RESET COMPLETED SETUP ITEM [ 7 ▼▲ to select “YES”. RESET=YES ● 6 , then 8 0 . ] Press MENU .
Specifications Technical data about this product Applicable Lines: Document Size: Effective Scanning Width: Printing Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modem Speed: Operating Environment: Dimensions (H × W × D): Mass (Weight): Power Consumption: Power Supply: Memory Capacity**: Public Switched Telephone Network Max. 216 mm in width Max. 600 mm in length 208 mm 210 mm × max.
Important Information Important information APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them. 609752 The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected. Method of connection This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket.
Important Information Important information (cont.) Ringer Equivalence Number (REN) This relates to the performance of the apparatus when used in combination with other items of apparatus. It enables the calculation of the maximum number of items of apparatus that may be connected simultaneously to the line by summing the REN values of each item. A BT supplied instrument has a REN value of 1 unless otherwise marked. A maximum REN value of 4 should not be exceeded. The REN value of this apparatus is 1.0.
Important Information Fitting a plug to the mains lead This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 5 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362. Check for ASTA mark or the BSI mark on the body of the fuse. If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.
Guarantee Condition of guarantee This guarantee is in addition to and does not in any way affect any statutory or other rights of consumer purchasers. If within the applicable guarantee period, the appliance proves to be defective by reason of faulty design, workmanship or materials, we undertake subject to the following conditions to have the defective appliance (or any part or parts there of) repaired or replaced free of charge. 1.
Features Summary Summary of user programmable features Basic features Code Feature & Display Available settings Meaning Page Setting the date and time #01 (2 digits for each entry) SET DATE & TIME dd/mm/yy hh:mm 25 Setting your logo #02 YOUR LOGO (Up to 30 characters) 26 (Up to 20 digits) 28 Setting your facsimile telephone number #03 YOUR TEL NO.
Features Summary Advanced features Code #22 Feature & Display Setting the journal report to print automatically AUTO JOURNAL #30 #35 Activate OFF Deactivate ON Activate OFF Deactivate Setting the silent fax recognition ring count SILENT FAX RING 3, 4, 5, 6, 7, 8, 9 3 to 9 rings Setting the recall mode T-BR Time Break Recall E-RE Earth Recall NORMAL Normal contrast LIGHT Lighter contrast DARKER Darker contrast DELAYED SEND RECALL MODE Changing the LCD display contrast #39 LCD CON
Features Summary Advanced features (cont.) Code Feature & Display Available settings MESSAGE Transfers incoming messages PAGER Calls your pager OFF Deactivate Recording the message transfer greeting message TRNS-GREETING CHECK Checks the greeting message RECORD Records the greeting message ERASE Erases the greeting message Setting the incoming message monitor ON Activate Setting the message transfer/pager call #60 #61 #67 #70 MESSAGE TRANS.
Index Index A Accessories . . . . . . . . . . . . . . . . . . . . . . 16 Advanced features . . . . . . . . . . . .100, 101 (Resetting) . . . . . . . . . . . . . . . . . . . . .93 Alert (Message) . . . . . . . . . . . . . . . . . . . . .78 (Recording time) . . . . . . . . . . . . . . . .79 Answering device volume . . . . . . . . . . . .29 AUTO RECEIVE Mode . . . . . . . . . . . . . .49 AUTO RECEIVE setting . . . . .48, 49, 52, 56 B Basic features . . . . . . . . . . . . . . . . . . . . .
Index P Pager call . . . . . . . . . . . . . . . . . . . . . . . .59 Paper jam . . . . . . . . . . . . . . . . . . . . . . . .85 Paper stacker . . . . . . . . . . . . . . . . . . . . .24 Pause . . . . . . . . . . . . . . . . . . . . . . . . . . .32 PLAY MESSAGES indicator . . . . . . . . . .66 Polling (Receiving) . . . . . . . . . . . . . . . . . . . . .58 (Transmitting) . . . . . . . . . . . . . . . . . . .46 Power failure . . . . . . . . . . . . . . . . . . . . . .84 Power supply/cord . . . . . . . . .
73/23/EEC 89/336/EEC 92/31/EEC 93/68/EEC Panasonic Business Systems U.K.
