Pure IP-PBX User Manual Model KX-TDE100 KX-TDE200 Thank you for purchasing a Panasonic Pure IP-PBX. Please read this manual carefully before using this product and save this manual for future use. KX-TDE100/KX-TDE200: PMMPR Software File Version 1.
Feature Highlights IP Communication This PBX supports IP communication using a variety of IP telephones, such as the KX-NT300 series with Self Labelling and/or Bluetooth R wireless headsets, and SIP Extensions (SIP Hardphone/SIP Softphone). IP Softphone You can install a software-based telephone (Panasonic IP Softphone) on your computer to make and receive calls using Internet Protocol (IP) and access PBX features without a wired IP Proprietary Telephone.
Phone Assistant (PA) ACD Report Server (KX-NCV200) This PBX supports Voice Processing Systems (VPS) with an ACD Report Server. In addition to VPS features, the ACD Report Server provides you with a variety of features, such as monitoring, reporting, and creating performance graphs, to manage call information efficiently. This application allows you to use your computer to access PBX features, providing advanced call handling capabilities to ensure that each call is handled efficiently.
In This Manual, • The following abbreviations are used: APT → Analogue Proprietary Telephone Display PT → Proprietary Telephone with a Display DPT → Digital Proprietary Telephone IP-PT → IP Proprietary Telephone PS → Portable Station PT → Proprietary Telephone SIP Extension → Session Initiation Protocol Extension SLT → Single Line Telephone • The suffix of each model number is omitted. • The illustrations of the PBX are based on the KX-TDE200. • The following icons are used frequently.
Notes for SIP Extension Users Before using a SIP Extension, please read the following notes. a. The following features are available for SIP Extension users: – – – – Making calls Answering calls Holding calls Transferring calls (You cannot go on-hook before the transferred party answers.) b. The available operations using feature numbers are limited. Refer to the telephone types displayed at the top left of each operation. c.
Important Information WARNING • • • • • • • • THIS UNIT MAY ONLY BE INSTALLED AND SERVICED BY QUALIFIED SERVICE PERSONNEL. IF DAMAGE TO THE UNIT EXPOSES ANY INTERNAL PARTS, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THE UNIT TO YOUR DEALER. UNPLUG THIS UNIT FROM THE AC OUTLET IF IT EMITS SMOKE, AN ABNORMAL SMELL OR MAKES UNUSUAL NOISE. THESE CONDITIONS CAN CAUSE FIRE OR ELECTRIC SHOCK. CONFIRM THAT SMOKE HAS STOPPED AND CONTACT AN AUTHORISED PANASONIC FACTORY SERVICE CENTRE.
The KX-TDE100UK/KX-TDE200UK, KX-TDE100NE/KX-TDE200NE, KX-TDE100GR/KXTDE200GR, and KX-TDE100CE/KX-TDE200CE are designed to interwork with the: • Analogue Public Switched Telephone Network (PSTN) of European countries • Pan-European Integrated Services Digital Network (ISDN) using ISDN basic rate access • Pan-European Integrated Services Digital Network (ISDN) using ISDN primary rate access • ONP 2048 kbit/s digital structured leased lines (D2048S) Panasonic Communications Co., Ltd.
Attention • Keep the unit away from heating appliances and devices that generate electrical noise such as fluorescent lamps, motors, and televisions. These noise sources can interfere with the performance of the PBX. • This unit should be kept free of dust, moisture, high temperature (more than 40 ˚C), and vibration, and should not be exposed to direct sunlight. If you are having problems making calls to outside destinations, follow this procedure to test the outside lines: • 1.
For users in the European Union only • Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households) This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis.
For Future Reference Please print, record, and retain the following information for future reference. Note The serial number of this product can be found on the label affixed to the unit. You should record the model number and the serial number of this unit as a permanent record of your purchase to aid in identification in the event of theft. MODEL NO. SERIAL NO. DATE OF PURCHASE NAME OF DEALER DEALER'S ADDRESS DEALER'S TEL. NO.
Table of Contents 1 Operation ...............................................................................................15 1.1 1.1.1 1.2 1.2.1 1.2.2 1.2.3 1.2.4 1.2.5 1.2.6 1.2.7 1.2.8 1.2.9 1.3 1.3.1 1.3.2 1.3.3 1.3.4 1.3.5 1.3.6 1.4 1.4.1 1.4.2 1.4.3 1.4.4 1.4.5 1.4.6 1.4.7 1.4.8 1.5 1.5.1 1.6 1.6.1 1.6.2 1.6.3 1.6.4 1.7 1.7.1 1.7.2 1.7.3 1.8 1.8.1 1.8.2 1.8.3 1.8.4 Before Operating the Telephones .................................................................................
1.8.5 1.8.6 1.8.7 1.8.8 1.8.9 1.8.10 1.8.11 1.8.12 1.8.13 1.9 1.9.1 1.9.2 1.9.3 1.10 1.10.1 1.10.2 1.10.3 1.10.4 1.10.5 1.11 1.11.1 1.11.2 1.12 1.12.1 1.12.2 1.13 1.13.1 1.13.2 1.13.3 1.14 1.14.1 2 Manager Operation ............................................................................. 183 2.1 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.1.6 2.1.7 3 Control Features ...........................................................................................................184 Extension Control................
3.2.1 3.2.2 3.3 3.3.1 3.3.2 4 Programming Information ............................................................................................... 212 Manager Programming................................................................................................... 213 Customising Your System (System Programming)................................................... 215 Programming Information ...............................................................................................
User Manual
Section 1 Operation This chapter shows you step by step how to use each feature. Read this chapter to become familiar with the many useful features of this PBX.
1.1 Before Operating the Telephones 1.1 Before Operating the Telephones 1.1.1 Before Operating the Telephones What Kind of Telephone Can Be Used? You can use the following types of telephone with this PBX: • Panasonic IP Proprietary Telephone (IP-PT) (e.g., KX-NT346 or KX-NT366) • SIP Extension (SIP Hardphone/SIP Softphone) • Panasonic Proprietary Telephone (PT) (e.g., KX-T7636) • Panasonic Portable Station (PS) (e.g., KX-TCA255 or KX-TD7690) • Single Line Telephone (SLT) (e.g.
1.1 Before Operating the Telephones Feature Numbers To use certain features, you need to enter specified feature numbers (and an additional parameter, if required). There are two types of feature numbers as follows: • Flexible feature number • Fixed feature number Fixed feature numbers cannot be changed. However, you can change the flexible numbers to other numbers for easier use. In this manual, the default numbers (factory installed) are used for operations.
1.1 Before Operating the Telephones Using a Navigator Key/Jog Dial/Volume Key The Navigator Key can be used for the display contrast and the volume control or you can search for desired items on the display. Press the Navigator Key/Volume Key or rotate the Jog Dial in the desired direction.
1.1 Before Operating the Telephones Icon Descriptions The following icons show you the feature availability, notes and action to use the features. This feature cannot be used with a single line telephone. See "Programming" for Related Programming if necessary. desired no. Seize an outside line (One of the following). OR • Press the CO button. 0 / 9 • Dial automatic line access OR number 0 or 9. outside line 8 group no. • Dial outside line group access number and outside line group number.
1.1 Before Operating the Telephones When You Use a Panasonic Proprietary Telephone If you use a Panasonic proprietary telephone and the Console, they may have some of the useful feature buttons described below. For a PS user, refer to "Operating Instructions" for PS. These buttons make operations simple. The illustrations may differ from the buttons on your telephone. Buttons on the PT SP-PHONE: Used for hands-free operation.
1.1 Before Operating the Telephones AUTO DIAL/STORE: Used for System/Personal Speed Dialling or storing programme changes. PAUSE PAUSE: Used to insert a pause when storing a telephone number. This button also functions as the PROGRAM button when there is no PROGRAM button on your telephone. AUTO DIAL STORE REDIAL: Used to redial the last dialled number. REDIAL MESSAGE: Used to leave a message waiting indication or call back the party who left the message waiting indication.
1.1 Before Operating the Telephones INTERCOM: Used to make or receive intercom calls. Soft Buttons: Used to select the item displayed on the bottom of the display. MONITOR: Used for hands-free dialling. You can monitor the party's voice in hands-free mode. AUTO ANS (Auto Answer)/MUTE: Used to receive an incoming call in hands-free mode or mute the microphone during a conversation.
1.1 Before Operating the Telephones TRANSFER: Used to transfer a call to another party. TRANSFER HOLD: Used to place a call on hold. HOLD CONF (Conference): Used to establish a multiple party conversation. FLASH/RECALL: Used to disconnect the current call and make another call without hanging up. This button also functions as a CANCEL button while on-hook.
1.1 Before Operating the Telephones VOICE CALL MUTE Call Forwarding (FWD)/Do Not Disturb (DND): Used to perform Call Forwarding (FWD) or Do Not Disturb (DND). VOICE CALL/MUTE: Used to monitor an intercom call automatically, but it cannot be used for hands-free conversations. It also mutes the handset microphone during a conversation. FWD/DND PROGRAM PROGRAM: Used to enter and exit the Programming mode. PROG. 24 User Manual ANSWER ANSWER: Used to answer an incoming call.
1.1 Before Operating the Telephones RELEASE RELEASE: Used to disconnect the line. Navigator Key/Jog Dial/Volume Key: Used to adjust the volume and the display contrast or select desired items. VOL (PF) SELECT Programmable Feature (PF): Located on the upper part of the Flexible button array or on the DSS Console. Assigns the desired button and used to access the stored feature. Mostly used as a One-touch Dialling button. (Only the "F and number" may be shown on some telephones.
1.1 Before Operating the Telephones Customised Buttons If the term is in parentheses like (Account) in this manual, it means a flexible button has been made into an "Account" button. To customise, refer to "3.1.3 Customising the Buttons". Button Feature Loop-CO (L-CO) Used to access an idle outside line for making outside calls. Incoming outside calls from any outside line arrive at this button.
1.1 Before Operating the Telephones Button Feature Log-in/Log-out of a specified group Used to have a Log-in/Log-out button for another incoming call distribution group. Log-in/Log-out for all groups Used to have a Log-in/Log-out button for all groups. Hurry-up Used to transfer the longest waiting call in the queue of an incoming call distribution group to the overflow destination. Wrap-up Used to switch the wrap-up status, Ready and Not Ready mode. System Alarm Used to confirm a PBX error.
1.1 Before Operating the Telephones How to Follow the Steps An example of system operation is shown below. Calling Another Extension Feature title To call an extension (Intercom Call) PT and SLT PT/SLT/PS/SIP Extn. extension no. OR (DSS) Off-hook. Dial extension number or press DSS. Talk. The DSS button light shows the current status as follows: Off: The extension is idle. Red on: Your or another extension is using the line.
1.1 Before Operating the Telephones Connection Example This diagram shows you a connection example.
1.2 Making Calls 1.2 Making Calls 1.2.1 Basic Calling – – – – Calling Another Extension Calling an Outside Party Making a Call to a Private Network (TIE Line Access) Using an Account Code (Account Code Entry) Calling Another Extension To call an extension (Intercom Call) PT and SLT Extn. PT/SLT/PS/SIP extension no. OR (DSS) OR * (SDN) Off-hook. • • • • • Dial extension number, or press DSS or SDN. Talk. The DSS button light shows the current status as follows: Off: The extension is idle.
1.2 Making Calls To call an operator (Operator Call) You can call an extension or a group assigned as the operator. PT/SLT/PS/SIP Extn. 9 OR 0 Off-hook. • Enter 9 or 0. The operator call number (default) varies depending on country/area. Calling an Outside Party You have to seize an outside line before dialling an outside phone number because external calls are made via your PBX.
1.2 Making Calls To select the specified outside line PTPT/PS and outside phone no. (S-CO) Off-hook. • • • • • • Press S-CO. Dial outside phone number. Talk. Each of the S-CO button or G-CO button light shows the current status as follows: Off: The line is idle. Red on: The line is in use. You may be restricted from making a call to the specified outside party. To make a call, refer to "1.2.7 Calling without Restrictions".
1.2 Making Calls • * Which type of telephone number must be entered depends on the settings of your PBX. To call with one touch PTPT/PS and SLT (NDSS) Off-hook. • Talk. Press NDSS. To start monitoring another PBX extension after customising an NDSS button, go offhook, press the NDSS button, and go on-hook. The NDSS button light will show the current status as follows: Off: The extension is idle. Red on: The extension is busy. Customising Your Phone • 3.1.
1.2 Making Calls • • • A Panasonic proprietary telephone extension user can enter an account code during a conversation and when hearing reorder tone after the other party hangs up. Account codes may use the digits "0" through "9". Depending on the settings of your PBX, you may be required to enter an account code to make an outside call. • If you enter the wrong code, press the " " key and re-enter the account code.
1.2 Making Calls 1.2.2 Easy Dialling This is convenient for frequently dialled phone numbers. – With a One-touch Button (One-touch Dialling) – Using Numbers Stored at Your Extension (Personal Speed Dialling) – Using Numbers Stored in the PBX (System Speed Dialling) – To a Preset Number by Going Off-hook (Hot Line) – Using a Preprogrammed Number (Quick Dialling) With a One-touch Button (One-touch Dialling) You can store a phone number into the flexible button for one-touch operation.
1.2 Making Calls To dial PT/SLT/SIP Extn. AUTO DIAL personal speed dialling no. STORE OR Off-hook. Press AUTO DIAL or enter . Enter . Dial personal speed dialling number (2 digits). • A SIP Extension user cannot store personal speed dialling numbers at his/her extension. However, it is possible to use the personal speed dialling numbers that are stored in the PBX, through system programming. • To call using a directory, refer to "1.13.2 Using the Directories".
1.2 Making Calls To a Preset Number by Going Off-hook (Hot Line) You can make an outside call simply by going off-hook if you have preprogrammed your phone. This feature is also known as Pickup Dialling. To store a phone number PT/SLT/PS 7 Enter Off-hook. 4 0 2 740. Enter 2. desired phone no. Enter desired phone number (max. 32 digits). C.Tone Enter #. On-hook. Enter outside line access number before outside phone number. To set/cancel PT/SLT/PS 1 7 Enter Off-hook. 4 740.
1.2 Making Calls Customising Your Phone • 3.1.2 Settings on the Programming Mode—Preferred Line Assignment—Outgoing Select the seized line when going off-hook. Using a Preprogrammed Number (Quick Dialling) You can make a call simply by pressing the preprogrammed number for quick dialling. PT and SLT Extn. PT/SLT/PS/SIP quick dialling no. Off-hook. • 38 User Manual Dial quick dialling number (max. 8 digits). This is a useful feature for hotels.
1.2 Making Calls 1.2.3 Redial This is convenient when calling the same outside party again. – Redialling the Last Number You Dialled (Last Number Redial) Redialling the Last Number You Dialled (Last Number Redial) PT/SLT/PS/SIP Extn. REDIAL OR Off-hook. Press REDIAL or enter #. • • Up to 32 digits can be stored and redialled. After pressing REDIAL, if you hear a busy tone again, press REDIAL to retry.
1.2 Making Calls 1.2.
1.2 Making Calls To answer the callback ringing from an idle outside line PT/SLT/PS While hearing a callback ringing outside phone no. Off-hook. • Talk. Dial outside phone number. If you do not answer the callback ringing within 10 seconds, this feature will be cancelled. To cancel callback ringing (Automatic Callback Busy Cancel) PT/SLT/PS 4 Enter Off-hook. 6 46. C.Tone On-hook.
1.2 Making Calls To answer while hearing a callback ringing PT/SLT/PS Off-hook. To cancel (CCBS Cancel) PT/SLT/PS 4 Enter Off-hook. • • 6 46. C.Tone On-hook. If you do not answer within a specified time period, this feature will be cancelled. Availability of this feature depends on the ISDN service of your telephone company. Sending a Call Waiting Notification (Call Waiting) You can inform the called party that your call is waiting. This feature is also known as Busy Station Signalling (BSS).
1.2 Making Calls Leaving a Message Waiting Indication/Calling Back the Caller Who Left an Indication (Message Waiting) For a caller When the called extension is busy or does not answer your call, you can leave a notification so that the called party may call you back. For a called extension As a message receiver, the Message button light or Message/Ringer Lamp lets you know that a call has been received. If you receive notification, you can call the caller back by a simple operation.
1.2 Making Calls For a called extension To check the left message and call back PT/PS While on-hook MESSAGE Talk. Off-hook. Press MESSAGE until the desired extension appears. To call back PT/SLT/PS MESSAGE OR 7 Press MESSAGE or enter Off-hook. 2 0 Talk. 70 and then 2. To clear message waiting indications left on your extension PT/SLT/PS 7 Off-hook. • • • • • • 44 User Manual Enter 0 70. 0 Enter 0. your extension no. Dial your extension number. C.Tone On-hook.
1.2 Making Calls Customising Your Phone • 3.1.3 Customising the Buttons Create or edit a Message button or Message for Another Extension button. Joining an Existing Call (Executive Busy Override) The preprogrammed extension can call someone who is busy on the telephone and establish a three-party conversation. To join an intercom call PT/SLT/PS Party joining the call extension no. OR 3 (PDN) B. Tone OR Off-hook. C.Tone Talk. Enter 3. (SDN) Dial extension number, PDN, or SDN.
1.2 Making Calls • • • To join another conversation, you must have Executive Busy Override enabled at your extension through COS programming. It is possible for an originating extension to leave a three-party conversation with an outside party and let the two other parties talk by simply going on-hook. Executive Busy Override is not available when making a call to a SIP Extension.
1.2 Making Calls To an Extension Refusing the Call (DND Override) The preprogrammed extension can call someone who has set the DND feature. PT/SLT/PS extension no. DND Tone Off-hook. Dial extension number. 1 Enter 1. R.B.Tone Talk.
1.2 Making Calls 1.2.5 Accessing the ISDN Service (ISDN Service Access) You can access services provided by the ISDN. To access PT/PS (ISDN Service) OR outside line (ISDN Service) Off-hook. Seize outside line. (If all required digits are stored.) service code (ISDN Service) (Requires to dial additional digits.) Press ISDN service. Or press ISDN service and then enter service code and then press ISDN service again. On-hook.
1.2 Making Calls 1.2.6 Alternating the Calling Method (Alternate Calling—Ring/ Voice) The caller can alternate the alerting method, either ring or voice, when making an intercom call. On the other hand, any extension can set the alerting method, either ring or voice, when receiving an intercom call. Ringing (Default): You can call the other party with a ring tone. Voice-calling: You can talk to the other party immediately after confirmation tone.
1.2 Making Calls 1.2.7 – Calling without Restrictions Using Your Calling Privileges at Another Extension (Remote COS Access) Using Your Calling Privileges at Another Extension (Remote COS Access) You can use your calling privileges (Class of Service) at another extension. You may override restrictions which have been set. To use this feature, an original extension number and an extension PIN (Personal Identification Number) are required.
1.2 Making Calls 1.2.8 – To Access Another Party Directly from Outside (Direct Inward System Access [DISA]) Calling through DISA Calling through DISA When outside callers access extensions in the PBX, a prerecorded message greets the caller and gives information about how to access an extension. You do not need the operator's assistance. You may be able to access system features or call an outside party with your password depending on the security mode.
1.2 Making Calls To call an outside party PIN: Personal Identification Number From Outside Telephone In No Security Mode DISA phone no. Off-hook. outside phone no. R.B.Tone & DISA message Dial DISA phone number. Dial outside phone number. Seize outside line before dialling outside phone number. In Trunk Security Mode/All Security Mode * DISA phone no. Off-hook. your extension no. 4 R.B.Tone & DISA message OR verification code Enter Dial DISA phone number. 7 47.
1.2 Making Calls • WARNING There is a risk that fraudulent telephone calls will be made using the Outside-toOutside Call feature of DISA. The cost of such calls will be billed to the owner/renter of the PBX. To protect the PBX from this kind of fraudulent use, we strongly recommend: a) b) c) d) • • Enabling DISA security (Trunk Security or All Security). Keeping your passwords (verification code PIN/extension PIN) secret. Selecting complex, random PINs that cannot be easily guessed.
1.2 Making Calls 1.2.9 Setting Your Telephone from Another Extension or through DISA (Remote Setting) You can set the following features on your telephone from another extension or through DISA. • Call Forwarding (FWD)/Do Not Disturb (DND) • Changing the Log-in/Log-out Status of Extensions • Absent Message • Extension Dial Lock • Time Service—Changing the Time Mode (Day/Night/Lunch/Break) From another extension PT/SLT/PS PIN: Personal Identification Number 4 Off-hook. Enter 7 47.
1.3 Receiving Calls 1.3 Receiving Calls 1.3.1 Answering Calls PT/SLT/PS/SIP Extn. Off-hook. Talk. Select one of the following methods: · Lift the handset to receive the preferred line. (Default: Ringing line is selected.) · Press the SP-PHONE button. · Press the flashing CO, INTERCOM, ICD Group, PDN, or SDN button directly. · Press the ANSWER button. • Hands-free Operation You can receive a call and have a conversation in hands-free mode using the SP-PHONE button. Customising Your Phone • 3.1.
1.3 Receiving Calls 1.3.2 Answering Hands-free (Hands-free Answerback) You can answer an incoming call without going off-hook as soon as the line is connected. When an intercom call arrives, you will hear the caller talking without the phone ringing. When an outside call arrives, you will hear the caller talking after a preprogrammed number of rings. Hands-free Answerback for outside calls requires system programming. To set/cancel PT While on-hook AUTO ANS MUTE Press AUTO ANS.
1.3 Receiving Calls 1.3.3 – – Answering a Call Ringing at Another Telephone (Call Pickup) Answering a Call from Another Telephone (Call Pickup) Denying Other People the Possibility of Picking Up Your Calls (Call Pickup Deny) Answering a Call from Another Telephone (Call Pickup) You can answer an incoming call that is ringing at another extension or group from your phone without leaving your desk. The following types of pickup are available: Group Call Pickup: Picks up a call within your group.
1.3 Receiving Calls 1.3.4 Answering a Call via an External Speaker (Trunk Answer From Any Station [TAFAS]) You can be notified of incoming outside calls through an external speaker. These calls can be answered from any extension. Through an external speaker PT/SLT/PS While hearing a tone 4 Off-hook. • 58 User Manual Enter 2 42. speaker no. C.Tone Dial speaker number (1 digit). Talk. You can also receive a paging announcement via a speaker with this operation.
1.3 Receiving Calls 1.3.5 Using the ANSWER/RELEASE Button The ANSWER and RELEASE buttons are convenient for operators using headsets. With the ANSWER button, you can answer all incoming calls. With the RELEASE button, you can disconnect the line during or after a conversation, or complete transferring a call. To answer PT ANSWER Talk. Press ANSWER. To transfer a call PT During a conversation (DSS) OR TRANSFER desired phone no. Press TRANSFER. Press DSS or dial desired phone number.
1.3 Receiving Calls To transfer an outside call to an extension with a one-touch operation PT During a conversation (DSS) The called party answers. Press DSS. RELEASE Press RELEASE. The other party is placed on hold and the destination extension is called immediately. To end a conversation PT During a conversation RELEASE Press RELEASE. Customising Your Phone • 3.1.3 Customising the Buttons Create or edit an Answer button or a Release button.
1.3 Receiving Calls 1.3.6 Identifying Malicious Calling Parties (Malicious Call Identification [MCID]) You can ask your telephone company to trace a malicious calling party during a conversation or after the calling party hangs up. You will receive the information on the malicious call later on. To request MCID PT/SLT/PS During a conversation or when hearing a reorder tone after the calling party hangs up. TRANSFER OR OR 7 Press TRANSFER or Recall/hookswitch. • Enter 3 7 3. C.
1.4 During a Conversation 1.4 During a Conversation 1.4.1 Transferring a Call (Call Transfer) – – – Transferring to an Extension in the PBX Transferring to an Outside Party Using the PBX Service Transferring a Call Using the ISDN Service (Call Transfer [CT]—by ISDN) • • You can transfer a held call without talking, and go on-hook even if the transferred party does not answer the call. (Not available for SIP Extensions.
1.4 During a Conversation SLT During a conversation OR extension no. C.Tone Press Recall/ hookswitch. Dial extension number. Talk. On-hook. This step can be omitted. SIP Extn. During a conversation HOLD extension no. Press HOLD. Dial extension number. • • • * Talk. On-hook. * Instead of going on-hook, if you press the HOLD button once or twice (depending on the telephone being used), you can return to the held call, and the call with the transferred party will be disconnected.
1.4 During a Conversation • System programming is required to use the One-touch Transfer feature during a conversation with an extension. Transferring to an Outside Party Using the PBX Service Some extensions may be restricted from performing this feature. PT/PS During a conversation OR outside line outside phone no. Seize outside line. Dial outside phone number. TRANSFER C.Tone Press TRANSFER. Talk. On-hook. SLT During a conversation OR C.Tone Press Recall/hookswitch.
1.4 During a Conversation • • • * Instead of going on-hook, if you press the HOLD button once or twice (depending on the telephone being used), you can return to the held call, and the call with the transferred party will be disconnected. Time limit Both the caller and the transferred party will hear an alarm tone fifteen seconds before a specified time period, and the call will be disconnected.
1.4 During a Conversation SLT During a conversation C.Tone Press Recall/ hookswitch. 6 Enter 2 62. phone no. Dial phone number. Talk. On-hook. This step can be omitted. • • • To retrieve the held call, press the TRANSFER button, Recall/hookswitch. Even if you go on-hook while transferring a call, it is transferred. After the call is transferred, the line becomes idle. Customising Your Phone • 3.1.3 Customising the Buttons Create or edit an ISDN-Hold button.
1.4 During a Conversation 1.4.2 – – Holding a Call Holding Holding in a System Parking Zone (Call Park) • For users of SIP Extensions: The holding operation for SIP Extension users may differ from the steps in this section, and may vary depending on the type of telephone being used. Holding There are two types of hold. The difference between them is that other people can retrieve your held call (Regular Hold) or not (Exclusive Call Hold).
1.4 During a Conversation To retrieve a call (Call Hold Retrieve) PT/SLT/PS At the holding extension (Call Hold Retrieve) (CO) OR INTERCOM OR 0 5 Off-hook. A confirmation tone is heard. Press flashing CO or INTERCOM, or enter 50. Talk. To retrieve an outside call from another extension—only Regular Hold (Call Hold Retrieve–Specified with a held line number) (CO) OR 3 5 Off-hook. Press CO, or enter held line no. A confirmation tone is heard. Talk. 53 and then held line number (3 digits).
1.4 During a Conversation • • • • • The CO or INTERCOM button light shows the current status as follows: – Regular Hold mode Flashing green slowly: Your held call Flashing red: Another extension's held call – Exclusive Call Hold mode Flashing green moderately: Your held call Red on: Another extension's held call If a call is not retrieved within a specified time, you will hear an alarm as a reminder (Hold Recall).
1.4 During a Conversation PT/PS During a conversation parking zone no. Specified TRANSFER 5 2 OR C.Tone Auto On-hook. Enter Press TRANSFER. 52. Enter a specified parking zone number (2 digits) or press to park at an idle parking zone automatically. If you hear a busy tone, enter another parking zone number or press again. SLT During a conversation OR 5 Enter Press Recall/ hookswitch. 2 52. parking zone no. C.Tone Enter a specified parking zone number (2 digits). On-hook.
1.4 During a Conversation • • If a call is parked automatically, confirm the parking zone number on the display. If a call is not retrieved within a specified time, you will hear an alarm as a reminder (Call Park Recall). If an outside call is not answered within a specified time, it is automatically disconnected. • If you hear a reorder tone when retrieving a parked call, there is no held call. Confirm the stored parking zone number. After you park a call, you can perform other operations.
1.4 During a Conversation 1.4.3 Talking to Two Parties Alternately (Call Splitting) When talking to one party while the other party is on hold, you can swap the calls back and forth (alternately). To alternate between the parties leaving one party on hold temporarily PT/PS During a conversation (DSS) OR TRANSFER TRANSFER OR C.Tone Press TRANSFER. extension no. Press DSS or dial the other party's extension number. Talk to the other party. Press TRANSFER. Talk to the original party.
1.4 During a Conversation To leave the conversation and then let the two parties talk PT/PS During a conversation OR (DSS) TRANSFER OR OR C.Tone Press TRANSFER. TRANSFER extension no. Press DSS or dial the other party's extension number. Talk to the other party. Press TRANSFER. On-hook. SLT During a conversation OR OR extension no. C.Tone Press Recall/ hookswitch. Dial the other party's extension number. Talk to the other party. Press Recall/ hookswitch. On-hook.
1.4 During a Conversation 1.4.4 – – Answering Call Waiting Answering Call Waiting in the PBX Answering Call Waiting from the Telephone Company Answering Call Waiting in the PBX During a conversation, a call waiting tone or voice announcement through the speaker or the handset occurs when an outside call has been received or another extension is letting you know a call is waiting. You must activate this feature to use it.
1.4 During a Conversation SLT While hearing a tone 0 5 C.Tone Press Recall/hookswitch. Enter Talk to the new party. 50. After talking to the new party (second call), you can disconnect (2.1) or hold (2.2) it and then retrieve the first call. 2.1 To disconnect the second call and then talk to the original party PT/PS During a conversation (CO) OR (ICD Group) OR (PDN) OR (SDN) OR On-hook. Off-hook. Talk to the original party. INTERCOM Press CO, ICD Group, PDN, SDN, or INTERCOM.
1.4 During a Conversation 2.2 To hold the second call and then talk to the original party After holding it, you can talk to the original party. Then, you can disconnect it and then talk to the new party again. PT/PS During a conversation (CO) OR (ICD Group) OR HOLD (PDN) OR Press HOLD. (SDN) Talk to the original party. OR INTERCOM Press CO, ICD Group, PDN, SDN, or INTERCOM. Disregard this step if both parties are extensions. (CO) OR (ICD Group) OR (PDN) OR On-hook. Talk to the new party.
1.4 During a Conversation • Depending on the type of your telephone, you may be able to talk to the other party using the speaker and the microphone (Off-hook Call Announcement [OHCA]), or you can receive an announcement through the handset (Whisper OHCA), if you are having a conversation using the handset. Refer to "1.8.3 Receiving Call Waiting (Call Waiting/Off-hook Call Announcement [OHCA]/ Whisper OHCA)".
1.4 During a Conversation 1.4.5 – – – – – Multiple Party Conversation Adding Other Parties during a Conversation (Conference) Leaving a Conference (Unattended Conference) Leaving a Conference (Leaving Three-party Conference) Letting a Third Party Join Your Call (Privacy Release) Adding a Third Party during a Conversation Using the ISDN Service (Three-party Conference [3PTY]— by ISDN) Adding Other Parties during a Conversation (Conference) You can add one or more parties to your conversation.
1.4 During a Conversation SLT During a conversation desired phone no. 3 Talk to the new party. Dial desired phone number. Press Recall/ hookswitch. C.Tone Enter 3. Press Recall/ hookswitch. Seize outside line before dialling outside phone number. Talk with multiple parties. To establish a conference call when receiving a call from an outside party during a two-party conversation PT/PS During a conversation CONF (CO) OR OR HOLD (PDN) TRANSFER OR (SDN) Press the flashing CO, PDN, or SDN.
1.4 During a Conversation To add four or more parties to a conference PT/PS During a conversation To continue desired phone no. CONF Press CONF. Dial desired phone number. CONF C.Tone Talk. Press CONF. Talk. Seize outside line before dialling outside phone number. To add another party on hold to a conference PT/PS During a 3- to 7-party conference (CO) OR CONF (ICD Group) CONF OR C.Tone (PDN) OR Press CONF. (SDN) Press CONF.
1.4 During a Conversation SLT During a conversation Press Recall/hookswitch. To disconnect one party and then talk to the other in a three-party conversation PT/PS During a conversation (CO) OR (ICD Group) TRANSFER FLASH/ RECALL OR (PDN) OR Press TRANSFER once or twice to establish a conversation with the party to be disconnected. The other party will be put on hold. • • • • • Press FLASH/RECALL.* (SDN) Talk.
1.4 During a Conversation Leaving a Conference (Unattended Conference) The person who originated a conference can leave the conference, and allow the other parties to continue the conversation. To leave a conference PT/PS During 3- to 7-party conference CONF Press CONF. On-hook. To return while others are talking PT/PS (CO) OR (ICD Group) OR (PDN) OR (SDN) OR INTERCOM Press flashing green CO, ICD Group, PDN, SDN, or INTERCOM.
1.4 During a Conversation Leaving a Conference (Leaving Three-party Conference) The person who originated a conference with two other parties can leave the conference, and allow the other parties to continue the conversation. To leave a conference involving at least one other extension PT/SLT/PS During a three-party conference On-hook. To leave a conference involving two outside parties PT/PS During a three-party conference TRANSFER Press TRANSFER. On-hook.
1.4 During a Conversation Letting a Third Party Join Your Call (Privacy Release) You can let a third party join your current outside call and establish a three-party conversation. You can also leave the conversation and then let the two other parties talk. To let a third party join your conversation and establish a three-party conversation PT/PS Your extension (on the outside call) Wait for an answer. To prolong, press the S-CO again. (S-CO) C.Tone Press green S-CO. Other extension Talk.
1.4 During a Conversation PT/PS During a conversation TRANSFER 6 C.Tone Enter Press TRANSFER. desired phone no. 2 62. Dial desired phone number. TRANSFER Talk to the new party. Press TRANSFER. Seize outside line before dialling outside phone number. 3 C.Tone Enter 3. Talk with multiple parties. SLT During a conversation 6 desired phone no. 2 C.Tone Enter Press Recall/ hookswitch. 62. Dial desired phone number. Talk to the new party. Press Recall/ hookswitch.
1.4 During a Conversation To complete a conversation PT/SLT/PS During a conversation On-hook. Customising Your Phone • 3.1.3 Customising the Buttons Create or edit an ISDN-Hold button.
1.4 During a Conversation 1.4.6 Mute You can disable the microphone or the handset to consult privately with others in the room while listening to the other party on the phone through the speaker or the handset. To set/cancel PT During a conversation AUTO ANS MUTE OR VOICE CALL MUTE Press MUTE. • • The AUTO ANS/MUTE or VOICE CALL/MUTE button light shows the current status as follows: Off: Normal Flashing red: Mute If mute is used during OHCA, it will become Handset Mute.
1.4 During a Conversation 1.4.7 Letting Other People Listen to the Conversation (Off-hook Monitor) You can let other people in the room listen to the conversation through the speaker while continuing the conversation using the handset. To set/cancel PT During a conversation using the handset SP-PHONE Press SP-PHONE. • • • • 88 User Manual The SP-PHONE button light shows the current status as follows: Off: The voice is heard through the handset.
1.4 During a Conversation 1.4.8 Using the Headset (Headset Operation) You can have a conversation using a headset. In this case, you must select "Headset on" in programming mode or set the Headset button on (red) in advance. This feature is also known as Handset/Headset Selection. To talk using the headset PT SP-PHONE Press SP-PHONE. To use the handset during a conversation using the headset PT Off-hook.
1.4 During a Conversation Customising Your Phone • 3.1.2 Settings on the Programming Mode—Headset Operation Select the equipment to use. • 3.1.3 Customising the Buttons Create or edit a Headset button.
1.5 Using a PDN/SDN Button 1.5 Using a PDN/SDN Button 1.5.1 Primary Directory Number (PDN)/Secondary Directory Number (SDN) Extension Primary Directory Number (PDN) buttons and Secondary Directory Number (SDN) buttons are useful when extension users will handle calls for other extensions. For example, a secretary or multiple secretaries can handle calls and check the call status of a boss or multiple bosses.
1.5 Using a PDN/SDN Button Light Pattern PDN Button Status SDN Button Status Red on A corresponding SDN extension is using the line. The corresponding PDN extension or another corresponding SDN extension is using the line. Flashing red slowly A corresponding SDN extension is holding a call. Another corresponding SDN extension, or the PDN extension itself, is holding a call.
1.5 Using a PDN/SDN Button Call Hold and Call Hold Retrieve You can put calls answered with a PDN or SDN button on hold normally (→ 1.4.2 Holding a Call). You can also retrieve a call held at your extension/another extension with a simple operation, regardless of the call type. Call Hold Retrieve PT/PS To retrieve a call at the holding extension (PDN) OR (SDN) Off-hook. Press flashing green PDN or SDN. Talk. To retrieve a call from another extension—only Regular Hold (PDN) OR (SDN) Off-hook.
1.5 Using a PDN/SDN Button Call Transfer Using SDN Button You can transfer a call to a PDN extension with a simple operation using a corresponding SDN button. To transfer a call to a PDN extension PT/PS During a conversation * (SDN) Press SDN. Talk. On-hook. This step can be omitted. • • System programming is required to use this feature during a conversation with an extension.
1.6 Before Leaving Your Desk 1.6 Before Leaving Your Desk 1.6.1 Forwarding Calls – – – Forwarding Your Calls (Call Forwarding [FWD]) FWD/DND Settings Using Fixed FWD/DND Button Forwarding Your Calls Using ISDN Service (Call Forwarding [CF]—by ISDN) Forwarding Your Calls (Call Forwarding [FWD]) You can have your incoming calls forwarded to a specified destination. All Calls: All calls are forwarded. Preset extensions may also forward from their own receiving group.
1.6 Before Leaving Your Desk To set/cancel PT/SLT/PS Both Calls 0 0 OR 1 7 2 Outside Calls 1 3 OR Off-hook. Enter 71. 4 Intercom Calls 2 5 Enter 0 to 2 as you desire. Cancel All Calls Busy No Answer Busy/No Answer Enter required number. For "Cancel", go on-hook directly after entering 0. destination extension no. OR outside phone no. outside line access no. C.Tone (max. 32 digits) Enter destination extension number.
1.6 Before Leaving Your Desk To set the timer for "No Answer" and "Busy/No Answer" PT/SLT/PS 7 Enter Off-hook. 1 time 3 C.Tone 713. On-hook. Enter time (seconds [2 digits]). To set/cancel (Call Forwarding [FWD] for your Incoming Call Distribution Group) ICD Group: Incoming Call Distribution Group PT/SLT/PS 4 Both Calls 1 OR 1 7 5 Outside Calls OR 6 Off-hook. Enter 71. Set ICD Group extension no. OR 0 Cancel Intercom Calls Enter 4 to 6 as you desire.
1.6 Before Leaving Your Desk • The system has two modes: (1) FWD/DND Cycle Switch Mode and (2) FWD/DND Setting Mode. Ask your manager what mode your system is in if you are not sure.
1.6 Before Leaving Your Desk FWD/DND Settings Using Fixed FWD/DND Button Using a proprietary telephone (PT), you can easily switch the FWD/DND status, and set the forward destination for outside/intercom calls with the FWD/DND button (fixed button). It is also possible to set outside telephone numbers (e.g., your cellular phone) as forward destinations for up to 4 Virtual PSs* in an Incoming Call Distribution (ICD) Group, to ring together with other ICD Group members for calls to the group.
1.6 Before Leaving Your Desk • When you switch the FWD/DND status, any FWD destination that was set previously is not cleared. To set and clear FWD/DND for outside/intercom calls PT While on-hook (when in FWD/DND Setting Mode) 1 FWD/DND Outside Calls* AUTO DIAL Intercom Calls STORE OR 2 Press the fixed FWD/DND button. Enter 1 or 2. 0 1 Press STORE. FWD/DND off DND on Enter 0 or 1. OR 2 3 4 5 FWD–All Calls FWD–Busy FWD–No Answer FWD–Busy/No Answer AUTO DIAL destination extension no.
1.6 Before Leaving Your Desk • * You can enter the time as a 1–3 digit number. For example, 15 seconds can be entered as "15" or "015". To set forwarding status and outside destinations to ring in parallel for outside calls to an ICD Group PT While on-hook (when in FWD/DND Setting Mode) Virtual PS 1 Virtual PS 2 Virtual PS 3 Virtual PS 4 4 5 6 7 FWD/DND Press the fixed FWD/DND button. AUTO DIAL STORE Enter 4 to 7. Press STORE. To cancel ringing 0 FWD off Enter 0.
1.6 Before Leaving Your Desk Forwarding Your Calls Using ISDN Service (Call Forwarding [CF]—by ISDN) All calls are forwarded to an outside party using ISDN. The following types of call forwarding are provided by the ISDN service. – Unconditional (Call Forwarding Unconditional [CFU]) – When your extension is busy (Call Forwarding Busy [CFB]) – When you do not answer (Call Forwarding No Reply [CFNR]) To set PT/SLT/PS 7 Off-hook. # Enter #. Enter 5 7 5.
1.6 Before Leaving Your Desk To confirm the condition PT/PS 7 Off-hook. Enter # 1 Enter #. Enter 1. 5 7 5. C.Tone outside line no. # Enter outside line number (3 digits). Enter #. your MSN Enter your multiple subscriber number (MSN). The display shows the selected type. On-hook.
1.6 Before Leaving Your Desk 1.6.2 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Your PBX can provide you with answering machine service. Your extension is assigned a message box, into which callers can leave voice messages for you. After callers reach your message box, they will hear your personal greeting message. You can record two kinds of personal greetings: a normal greeting message and a greeting message for each time mode.
1.6 Before Leaving Your Desk Recording a Normal Greeting Message To record PT/SLT/PS 8 3 1 C.Tone Off-hook. Enter 38. Record message. Enter 1. Example: "You have reached John. I am sorry I cannot take your call right now. Please leave a message." AUTO DIAL The greeting message is played back. STORE OR C.Tone dial key A confirmation tone is heard. Clear 0 * OR 1 Rerecord Enter 0 or 1 while the greeting message is being played back. Press STORE or any dial key (0–9, , #). On-hook.
1.6 Before Leaving Your Desk To clear PT/SLT/PS 8 3 0 C.Tone Off-hook. Enter 38. On-hook. Enter 0. Recording a Greeting Message for Each Time Mode In addition to a normal greeting message, you can record a specific greeting message for each time mode (day/lunch/break/night). To record PT/SLT/PS 0 Day 1 Night 8 8 3 1 2 Lunch C.Tone 3 Break Off-hook. Enter 38. Enter 8. Enter the desired time mode. Enter 1. AUTO DIAL STORE OR dial key Record message. C.
1.6 Before Leaving Your Desk To play back PT/SLT/PS 0 Day 8 3 1 Night 8 2 2 Lunch C.Tone 3 Break Off-hook. Enter 38. Enter 8. 0 The greeting message is played back. Enter the desired time mode. A confirmation tone is heard. Clear Enter 2. * OR 1 Rerecord On-hook. Enter 0 or 1 while the greeting message is being played back. • * This step can be omitted. To clear PT/SLT/PS 0 Day 8 3 8 1 Night 2 Lunch 3 Break Off-hook. Enter 38. Enter 8. Enter the desired time mode.
1.6 Before Leaving Your Desk Redirecting Your Calls to Your Message Box You can set incoming calls to be redirected to your own message box so that callers can leave voice messages when you cannot answer the phone. To set/cancel PT/SLT/PS Both Calls 0 OR 7 1 1 Outside Calls OR 2 Off-hook. Enter 71. Intercom Calls Enter 0 to 2 as you desire. 0 Cancel 2 All Calls 3 Busy 4 No Answer 5 Busy/No Answer Enter required number. For "Cancel", go on-hook directly after entering 0.
1.6 Before Leaving Your Desk Leaving Voice Messages If the extension user you called is not able to answer your call, and your call is redirected to the message box, you will hear the greeting message. Then, you can leave a voice message for that extension. It is also possible to leave a voice message directly in the message box of a desired extension by following the steps below: To leave a voice message directly to another extension's message box PT/SLT/PS 8 3 Off-hook.
1.6 Before Leaving Your Desk Listening to Voice Messages Left by Callers When a caller leaves a voice message, information about that caller is also recorded as the SVM Log. The SVM Log can be viewed using the display of a PT or PS by pressing the Message button. To listen to voice messages PT/PS While on-hook MESSAGE Press MESSAGE until desired SVM Log appears. Off-hook. PT/SLT/PS 8 3 Off-hook. Enter 3 38. Enter 3. PT/SLT/PS MESSAGE OR 0 7 Off-hook. 2 Press MESSAGE or enter 702.
1.6 Before Leaving Your Desk • Various operations are available by entering numbers while you are listening to a recorded voice message using any of the methods described above. The available options are as follows: Operation No. 1 • • • • / Operations To play back the voice message from the beginning # 2 To go to the next voice message 3 To clear the voice message (Press the AUTO DIAL/STORE button or enter 1 to confirm.
1.6 Before Leaving Your Desk To listen to voice messages while your display is locked PT/SLT/PS PIN: Personal Identification Number 4 Off-hook. Enter your extension no. extension no. 7 47. Dial your extension number. extension PIN C.Tone & D.Tone Enter extension PIN (max. 10 digits). If the wrong extension PIN is entered, you hear an alarm tone. Enter • 3 8 3 38. Enter 3. When you press the Message button while on-hook to play back voice messages, Display Lock is temporarily deactivated.
1.6 Before Leaving Your Desk Accessing Your Message Box from an Outside Telephone You can remotely access your message box and perform any operations of the SVM feature through an outside line as if you were at your own extension. From Outside Telephone PIN: Personal Identification Number The greeting message is played back. desired phone no. Off-hook. 4 Enter 47 while hearing the greeting message. Dial desired phone number of a destination that has set the SVM feature. your extension no.
1.6 Before Leaving Your Desk Accessing the Message Box of Another Extension from Your Extension You can access the message box of another extension (for example, to record a greeting message for that extension) by following the steps below: PT/SLT/PS PIN: Personal Identification Number 4 Off-hook. Enter 7 47. If the wrong extension PIN is entered, you hear an alarm tone. 114 User Manual Dial desired extension number. 3 extension PIN Enter extension PIN for that extension (max. 10 digits).
1.6 Before Leaving Your Desk 1.6.3 Showing a Message on the Caller's Telephone Display (Absent Message) You can show the reason you do not answer, if the caller uses a Panasonic display proprietary telephone. There are eight preprogrammed messages and one for your personal message (16 characters). The selected message is shown on the display of your telephone. Message no.
1.6 Before Leaving Your Desk • • • 116 User Manual Enter the desired value in the "%" positions. You must enter the correct number of characters as represented by the "%" using 0 to 9 or . The preprogrammed messages can be changed through system programming. To create your personal message (Message no. 9), refer to "3.1.2 Settings on the Programming Mode".
1.6 Before Leaving Your Desk 1.6.4 Preventing Other People from Using Your Telephone (Extension Dial Lock) You can lock your extension so that other users cannot make unauthorised outside calls. This feature is also known as Electronic Station Lockout. To lock PT/SLT/PS 7 7 1 C.Tone Enter Off-hook. Enter 1. 77. On-hook. To unlock PT/SLT/PS PIN: Personal Identification Number 7 Enter Off-hook. • • • 7 77. 0 extension PIN Enter 0. Enter extension PIN (max. 10 digits). C.
1.6 Before Leaving Your Desk • 118 User Manual After you make an outside call, Extension Dial Lock is automatically activated again.
1.7 Making/Answering an Announcement 1.7 Making/Answering an Announcement 1.7.1 Paging – – Group Paging Paging and then Transferring a Call Group Paging You can make a voice announcement to proprietary telephones or external speakers or both in the preset group simultaneously. To page PT/SLT/PS/SIP Extn. 3 Enter Off-hook. • paging group no. 3 33. Wait for an answer. C.Tone Dial paging group number (2 digits). Talk. Announce.
1.7 Making/Answering an Announcement • 120 User Manual After you go on-hook, the caller can talk to the person who answers the page.
1.7 Making/Answering an Announcement 1.7.2 Answering/Denying a Paging Announcement To answer PT 4 Off-hook. Enter 3 C.Tone Talk. 43. To allow/deny a paging announcement (Paging Deny) PT 1 7 2 1 0 Off-hook. • • • Enter 721. Deny OR Allow Enter 1 or 0. C.Tone On-hook.
1.7 Making/Answering an Announcement 1.7.3 Making an Announcement and Having a Multiple Party Conversation (Broadcasting) You can call multiple parties assigned in the group and make a voice announcement. You can also establish a multiple party conversation with called parties. This conversation will be heard by other called parties. Called parties can listen to the announcement simply by going off-hook. They can send a notification tone if they want to join the conversation.
1.7 Making/Answering an Announcement To make a conversation with a party in the group's preassigned order PT During an announcement CONF Press CONF. To end a conversation with a specific party PT During a conversation To end a conversation with a specific party (DSS) Press DSS. To end a conversation with the party who joined the conversation last TRANSFER Press TRANSFER. To disconnect the party who joined the conversation last from the broadcast FLASH/ RECALL Press FLASH/RECALL.
1.7 Making/Answering an Announcement For a called extension To send a notification tone to the caller and join a conversation PT/SLT/PS Called Party During an announcement (DSS) Press DSS corresponding to the caller. OR Wait for reply. Talk. Press Recall/ hookswitch. PT Caller During an announcement A notification tone occurs, and the display shows the called party's information. (DSS) Press corresponding DSS. Talk. Introduce the called party to the conversation.
1.8 Setting the Telephone According to Your Needs 1.8 Setting the Telephone According to Your Needs 1.8.1 Setting the Alarm (Timed Reminder) You can receive an alarm at your telephone to remind you of a meeting, appointment or as a wake-up call. The alarm can occur either once or daily (every day until cancelled) at a preset time. When you go off-hook to answer, you will hear a special dial tone or prerecorded message. To set PT/SLT 12 H*: 0 hour/minute 1 OR 7 6 Enter Off-hook. 0 0 1 760.
1.8 Setting the Telephone According to Your Needs To stop or answer the ringback PT/SLT INTERCOM OR Press INTERCOM or off-hook. To confirm PT TRANSFER Press TRANSFER several times. • • • • 126 User Manual You can also confirm the Timed Reminder by using the soft button. The alarm keeps ringing for preprogrammed seconds. If you receive an incoming call during ringback, the ringing starts after the ringback stops.
1.8 Setting the Telephone According to Your Needs 1.8.2 – – Refusing Incoming Calls (Do Not Disturb [DND]) Do Not Disturb (DND) Switching FWD/DND Status Using Fixed FWD/DND Button Do Not Disturb (DND) You can set this feature to prevent incoming calls from ringing at your extension. This can be useful, for example, when you are in a meeting or busy. To set/cancel PT/SLT/PS 0 Both Calls OR 7 1 1 OR 2 Off-hook. Enter • 71. Outside Calls Intercom Calls Enter 0 to 2 as you desire.
1.8 Setting the Telephone According to Your Needs • • The FWD/DND button light shows the current status as follows: Off: Both features are not set. Red on: FWD mode Flashing red slowly: DND mode The system has two modes: (1) FWD/DND Cycle Switch Mode and (2) FWD/DND Setting Mode. Ask your manager what mode your system is in if you are not sure.
1.8 Setting the Telephone According to Your Needs To switch the FWD/DND status for outside calls PT While on-hook (when in FWD/DND Setting Mode) FWD/DND FWD/DND The current FWD/DND status for outside calls is displayed. Press the fixed FWD/DND button. Press the fixed FWD/DND button again to switch the status. To switch the FWD/DND status for intercom calls PT While on-hook (when in FWD/DND Setting Mode) FWD/DND The current FWD/DND status for intercom calls is displayed.
1.8 Setting the Telephone According to Your Needs 1.8.3 Receiving Call Waiting (Call Waiting/Off-hook Call Announcement [OHCA]/Whisper OHCA) During a conversation, you can be informed of a call waiting with a tone or voice announcement through your built-in speaker or handset. (Default: Disable—No call [Intercom calls]/No tone [Outside calls]) Call Waiting Tone: a waiting tone through the built-in speaker of PT/handset of SLT. To change the tone from PT, refer to "3.1.2 Settings on the Programming Mode".
1.8 Setting the Telephone According to Your Needs 1.8.4 Displaying Your Telephone Number on the Called Party and Caller's Telephone (Calling/Connected Line Identification Presentation [CLIP/COLP]) CLIP: When making an outside call, you can present your preprogrammed telephone number to the called party. COLP: When receiving an outside call, you can present your preprogrammed telephone number to the calling party.
1.8 Setting the Telephone According to Your Needs 1.8.5 Preventing Your Telephone Number Being Displayed on the Caller's Telephone (Connected Line Identification Restriction [COLR]) When receiving an outside call, you can select whether the caller can see your telephone number or not. To show/prevent PT/SLT/PS 0 7 Off-hook. • • Enter 0 7 0. Show OR 1 Prevent Enter 0 to show or 1 to prevent. C.Tone On-hook. You can change the mode by pressing a preset COLR button while on-hook.
1.8 Setting the Telephone According to Your Needs 1.8.6 Preventing Your Number Being Displayed on the Called Party's Telephone (Calling Line Identification Restriction [CLIR]) When making an outside call, you can select whether the called party can see your telephone number or not. To show/prevent PT/SLT/PS 0 7 1 1 Off-hook. • • Enter 7 1. Show OR Prevent Enter 0 to show or 1 to prevent. C.Tone On-hook. You can change the mode by pressing a preset CLIR button while on-hook.
1.8 Setting the Telephone According to Your Needs 1.8.7 Preventing Other People from Joining Your Conversation (Executive Busy Override Deny) PT/SLT/PS 1 7 3 3 0 Off-hook. • 134 User Manual Enter 733. Prevent OR Allow C.Tone Enter 1 to prevent or 0 to allow. Some extensions may be prohibited from performing this feature. On-hook.
1.8 Setting the Telephone According to Your Needs 1.8.8 Turning on the Background Music (BGM) You can listen to the background music through your telephone speaker while on-hook. An external music source, such as a radio, must be connected. If your extension becomes busy (off-hook, making or receiving a call etc.), the music stops temporarily. When you go back on-hook, the music starts again. To select and set/cancel PT BGM no. 7 5 1 OR 0 Off-hook. • Enter 751.
1.8 Setting the Telephone According to Your Needs 1.8.9 Protecting Your Line against Notification Tones (Data Line Security) You can protect the line against audible notification tones, such as a call waiting tone during a conversation. Set this feature if your extension has a data communication device, such as a computer or fax machine connected to ensure secure data transmission. To set/cancel PT/SLT/PS 1 7 3 0 0 Off-hook. 136 User Manual Enter 730.
1.8 Setting the Telephone According to Your Needs 1.8.10 Checking the Time Service Status You can check the current status of the Time Service on the display. PT While on-hook TRANSFER OR (Time Service (Day/Night/ Lunch/Break)) Press TRANSFER or Time Service (Day/Night/Lunch/Break).
1.8 Setting the Telephone According to Your Needs 1.8.11 Setting the Parallelled Telephone to Ring (Parallelled Telephone) In the case where a single line telephone is connected in parallel to your digital proprietary telephone, you can choose whether the parallelled single line telephone will ring to an incoming call or not. (Default: Ring) DPT 1 3 9 0 Off-hook. • • • 138 User Manual Enter 39. Ring OR No ring Enter 1 to ring or 0 not to ring. C.Tone On-hook.
1.8 Setting the Telephone According to Your Needs 1.8.12 Using Your PS in Parallel with a Wired Telephone (Wireless XDP Parallel Mode) Your PS can be used in parallel with a PT or SLT. When in this mode, incoming calls to a wired telephone also ring the paired PS. To set PS 4 Press TALK. Enter 8 48. 1 extension phone no.no. Enter 1. Enter extension number of the paired telephone. C.Tone Press CANCEL. To cancel PS 4 Press TALK. • • Enter 8 48. 0 Enter 0. C.Tone Press CANCEL.
1.8 Setting the Telephone According to Your Needs 1.8.13 Clearing Features Set at Your Extension (Extension Feature Clear) You can reset the settings of the following features on your extension to the default settings with one operation. This feature is also known as Station Programme Clear.
1.9 Utilising the Call Centre 1.9 Utilising the Call Centre 1.9.1 Leaving an Incoming Call Distribution Group (Log-in/Logout, Wrap-up) You can control your status in an incoming call distribution group. When in the Log-out mode, incoming calls to the group will not ring at your extension. When you return, calls will again ring at your extension.
1.9 Utilising the Call Centre ICD Group: Incoming Call Distribution Group PT/PS While on-hook ICD Group extension no. (Log-in/Log-out) Specified OR All Press Log-in/Log-out. Enter ICD Group extension number or . PT/PS While on-hook (Log-in/Log-out of a specified group) Press Log-in/Log-out of a specified group. To enter/leave Not Ready mode PT/SLT/PS 1 7 3 5 0 Off-hook. Enter 735. Not Ready OR Ready Enter 1 or 0. C.Tone On-hook.
1.9 Utilising the Call Centre • • • • • • * The status will be as follows: Ready Not Ready Not Ready Ready Wrap-up Not Ready The Log-in/Log-out of a specified group button light shows the current status as follows: Off: Log-in mode Red on: Log-out mode The Wrap-up button alternates the setting of Wrap-up mode, Not Ready mode or Ready mode.
1.9 Utilising the Call Centre 1.9.2 Monitoring and Controlling the Call Status of an Incoming Call Distribution Group (Incoming Call Distribution Group Monitor) – Monitoring the Status of Waiting Calls – Monitoring and Changing the Log-in/Log-out Status of Extensions The extension assigned as a Supervisor extension can monitor and control the status of other extensions in an incoming call distribution group. It should have a PT with 6-line display.
1.9 Utilising the Call Centre To monitor Display PT Off-hook. ICD Group: Incoming Call Distribution Group 7 3 Enter 739. 9 ICD Group extension no. Enter ICD Group extension number. C.Tone On-hook. To clear Call Log History Display PT LOG CLEAR Press "LOG". • Press "CLEAR". The accumulated data is cleared. "****" shows if the number to be displayed exceeds the maximum displayable digits.
1.9 Utilising the Call Centre To change the Log-in /Log-out mode Display PT (DSS) Press desired DSS. • 146 User Manual The DSS button light shows the current status as follows: Off: The extension is not in the group.
1.9 Utilising the Call Centre 1.9.3 Forwarding a Waiting Call (Manual Queue Redirection) When your incoming call distribution group is busy and other outside calls arrive, the arriving calls are put in a waiting queue. Extensions can check the status of the queue with the Hurry-up button light, and forward the longest waiting call in the queue to a preset destination manually. This feature is also known as Hurry-up Transfer.
1.10 Using User-supplied Equipment 1.10 Using User-supplied Equipment 1.10.1 If a Doorphone/Door Opener is Connected You can talk to a person at the door through the doorphone. Preprogrammed extensions or an outside party can receive the calls from the doorphone. You can open the door. – Doorphone Call – Opening a Door (Door Open) Doorphone Call To call from the doorphone Doorphone C.Tone Talk. Press doorphone button. To answer a call from the doorphone PT/SLT/PS/SIP Extn. Off-hook.
1.10 Using User-supplied Equipment Opening a Door (Door Open) Some extensions may be prohibited from using this feature. From a specified extension PT/SLT/PS 5 Enter Off-hook. 5 55. doorphone no. C.Tone Enter doorphone number (2 digits). On-hook. From any extension while talking to the doorphone PT/SLT/PS 5 C.Tone Enter 5. • On-hook. The door open will be triggered for a specified time period.
1.10 Using User-supplied Equipment 1.10.2 If an External Relay is Connected Preprogrammed extensions can switch on a relay (e.g., alarm) connected to the PBX. To switch on the relay PT/SLT/PS 5 Off-hook. • 150 User Manual Enter 6 56. relay no. C.Tone Enter relay number (2 digits). The relay will be switched off after a specified time period. On-hook.
1.10 Using User-supplied Equipment 1.10.3 If an External Sensor is Connected Preprogrammed extensions can receive an alert call from an external sensor (e.g., security alarm) connected to the PBX. To answer a sensor call PT/SLT/PS D.Tone Off-hook. • On-hook. If you do not answer a sensor call within a specified time period, the sensor call will stop.
1.10 Using User-supplied Equipment 1.10.4 If a Host PBX is Connected – Accessing External Services (External Feature Access [EFA]) Accessing External Services (External Feature Access [EFA]) You can access special features (e.g., Call Waiting) offered by a host PBX or telephone company. This feature is only effective for an outside call.
1.10 Using User-supplied Equipment 1.10.5 If a Voice Processing System is Connected You or an outside party can access the Voice Processing System from a telephone. – Call Forwarding to Voice Mail (Voice Mail Integration) If your PBX has a Panasonic Voice Processing System connected (e.g.
1.10 Using User-supplied Equipment To transfer a call to a mailbox PT/PS During a conversation (DSS) OR (Voice Mail Transfer) desired extension no. Press Voice Mail Transfer. Press DSS or dial desired extension number. To listen to messages PT/SLT/PS MESSAGE OR voice mail floating extension no. Off-hook. • Press MESSAGE or enter voice mail floating extension number. *Indication tone after going off-hook 1s • You can access a voice mail with one touch.
1.10 Using User-supplied Equipment Screening Calls (Live Call Screening [LCS]) While a caller is leaving a message in your mailbox, you can monitor the call without answering. If you so desire, you can answer the call while monitoring. There are two methods available (Default: Hands-free mode). Hands-free mode: You can monitor the message automatically, live through the telephone speaker. Private mode: You will hear an alarm tone while the caller is leaving a message.
1.10 Using User-supplied Equipment Operation Flowchart The operations in the shaded areas can be done hands-free. PT/PS Hands-free Mode Private Mode (Alarm Tone) Monitoring (Hands-free) Monitoring SP-PHONE OR No operation MONITOR OR Monitoring (Handset) (Live Call Screening) Press SP-PHONE, MONITOR or Live Call Screening. Off-hook. Stop monitoring Answering SP-PHONE (Live Call Screening) OR Press Live Call Screening.
1.10 Using User-supplied Equipment Recording a Conversation You can record a conversation into a mailbox while talking on the phone. You can select the mailbox each time you record a conversation. To record into your mailbox (Two-way Record) PT/PS During a conversation To stop recording, press this button again. (Two-way Record) Press Two-way Record. To record into another mailbox (Two-way Transfer) PT/PS During a conversation (DSS) OR (Two-way Transfer) another extension no.
1.10 Using User-supplied Equipment • Note: When you record your Two-way telephone conversations, you should inform the other party that the conversation is being recorded. Customising Your Phone • 3.1.3 Customising the Buttons Create or edit a Two-way Record button, a Two-way Transfer button and a One-touch Two-way Transfer button.
1.11 Administrative Features 1.11 Administrative Features 1.11.1 Using the Telephones in a Hotel-type Environment (Hospitality Features) In a hotel-type environment, an extension assigned as a hotel operator can be used to view and set the check-in/check-out status of each guest room extension.
1.11 Administrative Features • After check-in, Remote Extension Dial Lock is deactivated, and the guest can make outside calls from the room extension. (Refer to "2.1.1 Extension Control".) After check-in, all billing data previously charged to the extension will be cleared automatically. When the room status of extensions is changed, detailed room status information is recorded automatically. This requires system programming.
1.11 Administrative Features To record/edit room charges and check out a room with/without printing an invoice Display PT While on-hook ENTER extension no. minibar charge OR (Check-out) (DSS) Press Check-out. Dial extension number and then press "ENTER", or press desired DSS. Enter minibar charge. Press Down. To check out with an invoice PRINT NEXT Press "PRINT". other charges Press "NEXT". OR YES To check out without an invoice Enter other charges. NEXT Press "YES". Press "NEXT".
1.11 Administrative Features • • • After check-out, Remote Extension Dial Lock is activated, and outside calls from the room extension are restricted. (Refer to "2.1.1 Extension Control".) After check-out, wake-up call and Call Log information for the room extension are cleared automatically. In addition, features set on the room extension are reset to the default settings. For a list of features that are reset, refer to "1.8.13 Clearing Features Set at Your Extension (Extension Feature Clear)".
1.11 Administrative Features Setting a Timed Reminder to a Room Extension (Remote Wake-up Call) The hotel operator can remotely set or cancel a Timed Reminder to a room extension. This allows guests to request wake-up calls without having to program the extension themselves. The hotel operator can also confirm the current Timed Reminder setting for a room extension. To set PT extension no. 7 6 1 OR (DSS) Off-hook. Enter 12 H*: 76 . Enter 1.
1.11 Administrative Features To confirm Display PT extension no. 7 6 2 OR (DSS) Off-hook. Enter C.Tone 76 . Enter 2. Dial extension number or press desired DSS. The display shows Timed Reminder information. On-hook. • • Timed Reminder can also be set from the room extension. (For information about setting Timed Reminder, refer to "1.8.1 Setting the Alarm (Timed Reminder)".) The most recent setting will be valid no matter which extension made the setting.
1.11 Administrative Features 1.11.2 Recording Information Using Preprogrammed Messages (Printing Message) You can record a variety of information from your extension using up to 8 preprogrammed messages. Message information from all extensions is recorded with the PBX. For example, it is possible to use this feature as a time card by selecting preprogrammed "sign in" and "sign out" messages. In a hotel-type environment, this feature can be used to record room information from a room extension.
1.12 Exchanging the Settings between Extensions 1.12 Exchanging the Settings between Extensions 1.12.1 Walking Extension You can exchange the settings set at another extension with your own settings. This allows you to use your own settings, including your extension number, on another person's extension. Settings such as extension number and One-touch Dialling memory are available at the new extension. It is also possible to exchange the DSS Console settings along with the extension settings.
1.12 Exchanging the Settings between Extensions 1.12.2 Enhanced Walking Extension In addition to exchanging the settings between extensions (Walking Extension), you can change the status of your extension to "Service-in" or "Service-out" (Enhanced Walking Extension). Service-in: An extension is in use (normal status). Service-out: Extension Dial Lock (→ 1.6.4 Preventing Other People from Using Your Telephone (Extension Dial Lock)) and Do Not Disturb (DND) (→ 1.8.
1.12 Exchanging the Settings between Extensions When two users share one telephone User A Extn. No. 101 Service-in Extension Status Service-out Extn. No. 101 Service-out Service-in User B Extn. No. 101 Service-out Service-out Extn. No. 102 Service-out Extn. No. 102 Service-out Service-in Service-in Extn. No. 102 Service-in In this example, extension users A and B work in shifts and use the same extension in turn.
1.13 Using a Display Proprietary Telephone 1.13 Using a Display Proprietary Telephone 1.13.1 Using the Call Log This is available for display proprietary telephones and portable stations. – Calling with the Incoming Call Log – Calling with the Outgoing Call Log Calling with the Incoming Call Log When you receive an outside call or an external sensor call, call information is recorded automatically in the incoming call log. A preprogrammed number of calls can be logged per extension.
1.13 Using a Display Proprietary Telephone To clear the log information Display PT While confirming the log information (Call Log) OR Press Call Log, or Up or Down until desired party appears. TRANSFER Press TRANSFER. To call Display PT While confirming the log information (Call Log) OR Press Call Log, or Up or Down until desired party appears. Off-hook.
1.13 Using a Display Proprietary Telephone • • • • • The Call Log button light shows the current status as follows: Off: No incoming call. Or you have already viewed the call log. Red on: You have missed calls to view. If your call is answered by another extension, the caller's information is recorded on the displays of both your extension and the answering extension.
1.13 Using a Display Proprietary Telephone To store the caller's information in personal speed dialling Display PT When the desired party is displayed AUTO DIAL STORE Press STORE. • • 172 User Manual You can lock your call log display by using an extension PIN (Personal Identification Number), so that you can prohibit access to your logged information (Display Lock). Refer to "3.1.2 Settings on the Programming Mode".
1.13 Using a Display Proprietary Telephone 1.13.2 Using the Directories You can call using the directories (Personal Speed Dialling Directory, System Speed Dialling Directory and Extension Number Directory). Only personal directories can be stored, edited or deleted on your extension. If a call arrives while you are using a directory, the display will be replaced with the caller's information.
1.13 Using a Display Proprietary Telephone Storing Names and Numbers To store a Personal Speed Dialling Directory item Display PT While on-hook phone no. Enter phone number (max. 32 digits). • • • 174 User Manual PROGRAM OR name OR AUTO DIAL AUTO DIAL STORE STORE Press ENTER or STORE. Enter name (max. 20 characters). Press ENTER or STORE. OR PAUSE Press PROGRAM or PAUSE. Telephone numbers and names displayed are stored using the first spare Personal Speed Dialling memory available.
1.13 Using a Display Proprietary Telephone Entering Characters You can enter the following characters. The tables show you the characters available for each button. Table 1 or Table 2 can be programmed.
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1.13 Using a Display Proprietary Telephone 1.13.3 Accessing System Features (System Feature Access) You can access a feature with the "Feature Access" menu. To access "Feature Access" menu and select the feature KX-NT300/KX-T7600 While on-hook Press Right four times. Press ENTER. Press Up or Down until the feature appears. Features Refer to Automatic Callback Busy Cancel 1.2.4 When the Dialled Line is Busy or There is No Answer Group Call Pickup 1.3.
1.14 Using an IP Proprietary Telephone 1.14 Using an IP Proprietary Telephone 1.14.1 Self Labelling (KX-NT366 only) The KX-NT366 IP-PT has 12 flexible buttons, and a display for each button to show what feature, telephone number or extension number is assigned to it. The display can also be switched to show 3 other sets (Pages) of 12 flexible buttons assignment by pressing the PAGE key. Different features, telephone numbers or extension numbers can be assigned to each button in every set.
Section 2 Manager Operation This chapter shows the manager how to control the other extensions or the PBX.
2.1 Control Features 2.1 Control Features 2.1.1 Extension Control The manager extension can control the settings of other extensions. – Changing the Settings of Other Extensions Changing the Settings of Other Extensions To lock/unlock other extensions (Remote Extension Dial Lock) This feature is also known as Remote Station Lock Control. PT/SLT/PS 2 7 8 3 Off-hook. • 184 User Manual Enter 78. Unlock extension no. OR C.Tone Lock Enter 2 to unlock or 3 to lock. Enter extension number.
2.1 Control Features 2.1.2 Time Service Mode Control The manager extension or the preprogrammed extension can change the time mode (Day, Lunch, Break or Night). There are two methods (Automatic or Manual) of changing the time modes. Automatic: enables the time mode for each day of the week to change automatically. You may also change it manually. Manual: enables to change a mode in manual as follows.
2.1 Control Features • • • Besides the time mode, there is Holiday mode. It can change mode once on a specified date. The Time Service (Day/Night/Lunch/Break) button light shows the current status as follows: Off: Day mode Green on: Lunch mode Flashing green: Break mode Red on: Night mode Flashing red: Holiday mode The Time Service Switching Mode (Automatic/Manual) button light shows the current status as follows: Off: Automatic Red on: Manual Customising Your Phone • 3.1.
2.1 Control Features 2.1.3 Restriction Level Control (Dial Tone Transfer) The manager extension can change the restriction level, permitting an extension to make a call. PT/PS During a conversation with an extension (Toll Restriction/ Call Barring) C.Tone Press Toll Restriction/ Call Barring. On-hook. The extension can hear the dial tone and then make a call. • The restriction level is changed to the preprogrammed level of Toll Restriction/Call Barring button. Customising Your Phone • 3.1.
2.1 Control Features 2.1.4 Turning on the External Background Music (BGM) The manager extension can select and broadcast background music in the office through external speakers. To select and start/stop the background music PT/SLT/PS external pager no. 3 5 OR BGM no. OR 0 Off-hook. 188 User Manual Enter 35. Enter external pager number (1 digit) or for all. Enter BGM number (1 digit) or 0 to stop. C.Tone On-hook.
2.1 Control Features 2.1.5 Recording Outgoing Messages (OGM) The manager extension can record three kinds of greeting messages (OGM) as follows: 1. DISA message: Used to greet and guide callers so that they access an extension user group or outside party without operator assistance. 2. Incoming Call Distribution Group message: Used to greet and guide callers to an incoming call distribution group. 3. Timed Reminder message: Used for a wake-up call message when the extension answers the Timed Reminder.
2.1 Control Features To record from an external BGM (MOH) port PT 3 Off-hook. Enter 6 36. Enter 3. You hear the message. BGM port no. OGM floating extension no. Enter BGM port number (1 digit). Enter OGM floating extension number. 3 CONF C.Tone Progress Tone & C.Tone AUTO DIAL The message is recorded. C.Tone STORE Press STORE. Press CONF. When the time limit passes, it stops automatically. The message is played back. On-hook. To clear the message PT 3 Off-hook. 190 Enter 6 36.
2.1 Control Features 2.1.6 Allowing Users to Seize an Unavailable Outside Line (Trunk Busy Out) When a problem is found on a certain outside line, the PBX automatically makes it unavailable for use temporarily. The manager can manually enable the outside line and allow users to use it again. To re-enable an outside line PT/SLT/PS Off-hook. • 7 8 Enter 785. 5 outside line no. C.Tone Enter outside line number (3 digits). On-hook.
2.1 Control Features 2.1.7 Releasing Network Direct Station Selection (NDSS) Monitor NDSS buttons can be customised on any extension connected to your PBX. An NDSS button allows an extension user to monitor another extension connected to another PBX in a private network. The NDSS button light shows the current status of the monitored extension in the same way as a DSS button. When it becomes unnecessary to monitor an extension connected to another PBX, the manager can stop the PBX from monitoring it.
Section 3 Customising Your Phone & System This chapter shows you how to customise your individual telephone or PBX according to your needs. Find the desired setting and program as necessary.
3.1 Customising Your Phone (Personal Programming) 3.1 Customising Your Phone (Personal Programming) 3.1.1 Customising Your Phone (Personal Programming) You can customise your telephone features. For example, you can change the initial settings or button features according to your needs. – Assigning an Extension PIN to Your Extension (Extension PIN [Personal Identification Number]) • If you change your desk and extension, refer to "1.12.1 Walking Extension".
3.1 Customising Your Phone (Personal Programming) To cancel PT/SLT/PS Off-hook. PIN: Personal Identification Number 7 9 Enter 799. 9 0 Enter 0. stored extension PIN C.Tone Enter stored extension PIN. On-hook. • WARNING There is a risk that fraudulent telephone calls will be made if a third party discovers your password (extension PIN). The cost of such calls will be billed to the owner/renter of the PBX.
3.1 Customising Your Phone (Personal Programming) 3.1.2 Settings on the Programming Mode You can programme features using the programming mode. – Setting Features – Clearing Features • • To exit at any time, lift the handset. To enter the programming mode when using a PS, refer to "Operating Instructions" for PS. Setting Features The default settings are shown in bold letters. For later reference, place a check mark in the boxes below to indicate your customised setting.
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3.1 Customising Your Phone (Personal Programming) Item Which number should be displayed on the called and calling party's telephone? (Calling/Connected Line Identification Presentation [CLIP/COLP]) Which do you prefer to seize when you go off-hook to make calls? (Preferred Line Assignment— Outgoing) Programming Input 1 1 Selection & Parameter 0 Caller ID assigned to your extension 1 Caller ID assigned on the outside line being used 4 9 0 No line 1 An idle outside line 2 + CO button no.
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3.1 Customising Your Phone (Personal Programming) Item Programming Input Selection & Parameter 0 Would you like to show a message on the caller's telephone display? (Absent Message) 4 0 No—Off message no. (1–8) Yes—Shows your personal message.
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3.1 Customising Your Phone (Personal Programming) Item Programming Input To prevent other people from seeing your personal speed dialling directory, call log, SVM log, and from playing back the voice messages in your message box (Display Lock)*1 Do you prefer to set the Onetouch dialling only? (One-touch Dialling Assignment Mode Selection) Selection & Parameter extension PIN (max. 10 digits) + To unlock 0 9 2 extension PIN (max.
3.1 Customising Your Phone (Personal Programming) To store the names and numbers in personal speed dialling PROGRAM 1 0 personal speed dialling no. OR OR AUTO DIAL PAUSE STORE Press PROGRAM or PAUSE. phone no. Enter personal speed dialling number (2 digits). Enter 10 and then press ENTER. Or press STORE. OR name STORE STORE Enter phone number (max. 32 digits). Press ENTER or STORE. OR AUTO DIAL AUTO DIAL Enter name* (max. 20 characters). Press ENTER or STORE.
3.1 Customising Your Phone (Personal Programming) To edit the names and numbers of personal speed dialling PROGRAM 1 0 personal speed dialling no. OR OR AUTO DIAL PAUSE STORE Press PROGRAM or PAUSE. Enter 10 and then press ENTER. Or press STORE. Enter personal speed dialling number (2 digits). To erase a number or character CLEAR Press Left or Right to select a desired part. Press "CLEAR".
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3.1 Customising Your Phone (Personal Programming) To set PROGRAM PROGRAM OR PAUSE Press PROGRAM or PAUSE. • 206 User Manual Enter ##. OR OR AUTO DIAL AUTO DIAL STORE STORE Press ENTER or STORE. Press ENTER or STORE. OR PAUSE Press PROGRAM or PAUSE. If you do not desire that the Call Waiting, FWD/DND or Hot Line to be cleared by this feature, please ask your dealer.
3.1 Customising Your Phone (Personal Programming) 3.1.3 Customising the Buttons You can customise the flexible buttons and/or programmable feature (PF) buttons on PTs, Add-on Key Modules, and PSs. They can then be used to make or receive outside calls or as feature buttons. • • To enter the programming mode when using a PS, refer to "Operating Instructions" for PS.
3.1 Customising Your Phone (Personal Programming) Button 208 Programming Input Group FWD—Both calls 4 4 + Incoming call distribution group extension no. Group FWD—Outside calls 4 5 + Incoming call distribution group extension no. Group FWD—Intercom calls 4 6 + Incoming call distribution group extension no.
3.1 Customising Your Phone (Personal Programming) Button Programming Input Connected Line Identification Restriction (COLR) 6 5 ISDN-Hold 6 6 Headset*4*7 6 7 Time Service Switching Mode (Automatic/Manual) 6 8 (+ Tenant no.) Network Direct Station Selection (NDSS)*8 6 9 + Another PBX extension no. CTI 7 0 Primary Directory Number (PDN) 7 1 Secondary Directory Number (SDN) 7 2 Check-in*4 8 0 Check-out*4 8 1 Two-way Record*10 9 0 + Voice mail floating extension no.
3.1 Customising Your Phone (Personal Programming) *1 " ", "#", FLASH/RECALL, PAUSE, Secret (INTERCOM) and TRANSFER can also be stored. If you do not want to display the stored number when making a call, press the Secret (INTERCOM) button before and after the numbers you wish to conceal. If you store an outside party's number, you should first store a line access number. If you need to enter an account code, you can enter the specified account code before the line access number.
3.1 Customising Your Phone (Personal Programming) To distinguish the ringing tones for each CO, INTERCOM, ICD Group, PDN, or SDN button (Digital proprietary telephone only) To continue (CO) OR (CO) OR (ICD Group) (ICD Group) OR OR (PDN) (PDN) OR OR (SDN) (SDN) OR OR INTERCOM INTERCOM PROGRAM Press PROGRAM. Press CO, ICD Group, PDN, SDN, or INTERCOM. • • tone type no. PROGRAM OR R.Tone AUTO DIAL STORE Enter tone type number.* Press ENTER or STORE. Press PROGRAM.
3.2 Manager Programming 3.2 Manager Programming 3.2.1 Programming Information The manager can programme the following items. • Call Charges • Other Extensions Control Available Extension The extension assigned as a manager Required Telephone A Panasonic Proprietary Telephone with display (over 2 lines) (e.g., KX-NT343, KX-NT346, KX-T7636) Manager Password To enter programming mode, the manager password (max. 10 digits) is required. (Default: 1234) WARNING • The PBX has a default password preset.
3.2 Manager Programming 3.2.2 Manager Programming Changing Call Charges and Extension Control To enter the programming mode To exit To programme To continue PROGRAM manager password 1 OR PAUSE Press PROGRAM Enter or PAUSE. 1. Enter manager password. PROGRAM OR programming input HOLD PAUSE Follow programming input. Press HOLD. Item Press PROGRAM or PAUSE. Programming Input Changing the manager password. 0 0 + + Password (max. 10 digits) + Viewing extension call charges.
3.2 Manager Programming Item Clearing the PIN and PIN lock for verification codes. Setting the verification code PIN. • Programming Input 9 2 + + Verification code + 9 3 + + Verification code + PIN (max. 10 digits) + WARNING There is a risk that fraudulent telephone calls will be made if a third party discovers your password (verification code PIN). The cost of such calls will be billed to the owner/renter of the PBX.
3.3 Customising Your System (System Programming) 3.3 Customising Your System (System Programming) 3.3.1 Programming Information You can customise your system according to your requirements. [Your system already has default settings (factory installed).] The programming is shown below.
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3.3 Customising Your System (System Programming) Procedure The basic steps are shown below. 1. Entering the programming mode PROGRAM system password OR PAUSE Press PROGRAM or PAUSE. Enter . Enter system password. 2. Programming You can enter each programme number (3 digits). • To exit the programming mode at any time, lift the handset. 3. Exiting the mode PROGRAM OR PAUSE Press PROGRAM or PAUSE. • To exit the programming mode at any time, lift the handset.
3.3 Customising Your System (System Programming) 3.3.2 System Programming Date & Time [000] The proprietary telephones display the current date and time while on-hook. [In 12-hour Format] 0 0 date year 0 SELECT (AUTO ANS/MUTE, MESSAGE) Enter 000. Press ENTER. Enter year (00–99). Press ENTER. Press NEXT. Press SELECT for month. Press Right. hour minute Enter hour (01–12). Enter date (01–31). SELECT (AUTO ANS/MUTE, MESSAGE) Enter minute Press SELECT (00–59). to choose AM or PM.
3.3 Customising Your System (System Programming) • After changing the desired values, you can press the ENTER button. You do not have to perform the rest of the steps. The clock starts immediately after the ENTER button is pressed. You cannot leave a value empty. You can clear the entry by pressing the CLEAR button. To confirm your entry after storing data: – The STORE button light: Lights red – Confirmation Tone: One beep: Your entry is accepted. Three beeps: Your entry is rejected.
3.3 Customising Your System (System Programming) System Speed Dialling Name [002] You can store the name associated with the speed dialling number. These names are displayed when making calls using the display operation. To enter characters, refer to "Entering Characters". To end 0 0 2 Enter 002. Press ENTER. system speed dialling no. name Enter system speed dialling number (3 digits). Enter name (max. 20 characters). Press ENTER. Press END. To continue OR Press NEXT. Press PREV.
3.3 Customising Your System (System Programming) Extension Name [004] You can store the name of an extension user. This is useful if you want to know who is calling, or who you are calling when making an intercom call using the directory. To enter characters, refer to "Entering Characters". To end 0 0 Enter 004. 4 extension no. Press ENTER. Enter extension number. name Enter name Press ENTER. (max. 20 characters). Press END. To continue OR Press NEXT.Press PREV. Press CANCEL.
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Section 4 Appendix This chapter provides the Troubleshooting, the Feature Number Table and Tone List. Check the Troubleshooting section before consulting your dealer.
4.1 Troubleshooting 4.1 Troubleshooting 4.1.1 Troubleshooting Troubleshooting Problem The telephone does not work properly. The telephone does not respond when buttons are pressed. Remedy • Confirm with your manager that your settings are correct. • If the problem persists, consult your dealer. • • The telephone is locked. Unlock your telephone. ( 1.6.4 Preventing Other People from Using Your Telephone (Extension Dial Lock), 2.1.
4.1 Troubleshooting Problem My proprietary telephone does not have a feature button. Remedy • Some models do not have the feature button. ( Change a flexible button to the desired button. 3.1.3 Customising the Buttons) Enter the specified feature number instead of the feature button. ( 1.1.1 Before Operating the Telephones) A reorder tone is audible or "Restricted" is displayed. • The telephone is locked. • Unlock your telephone. ( 1.6.
4.1 Troubleshooting Problem I cannot send a call waiting tone to the dialled extension. Remedy • • The other party has not set the Call Waiting feature. ( Sending a Call Waiting Notification (Call Waiting), 1.4.4 Answering Call Waiting, 1.8.3 Receiving Call Waiting (Call Waiting/Off-hook Call Announcement [OHCA]/Whisper OHCA)) The other party has set Data Line Security. ( 1.8.9 Protecting Your Line against Notification Tones (Data Line Security)) I forgot the password.
4.2 Feature Number Table 4.2 Feature Number Table 4.2.1 Feature Number Table Numbers listed below are the default settings. There are flexible feature numbers and fixed feature numbers. If you change the flexible feature numbers, fill in your assigned numbers (new) in the list for future reference. Default (New) Feature (While dial tone is heard) Additional digits/buttons 1.2.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) Additional digits/buttons 1.2.4 When the Dialled Line is Busy or There is No Answer To cancel callback ringing (Automatic Callback Busy Cancel)/To cancel (CCBS Cancel) ( Leaving a Message Waiting Indication/ Calling Back the Caller Who Left an Indication (Message Waiting) ( 46 ) 70 ) For a caller – To leave/cancel 1/0 + extension no. For a called extension – To call back 2 – To clear 0 + your extension no. 1.2.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) Additional digits/buttons 1.3.3 Answering a Call Ringing at Another Telephone (Call Pickup) Answering a Call from Another Telephone (Call Pickup) – Group ( – Directed ) extension no. 41 ( Denying Other People the Possibility of Picking Up Your Calls (Call Pickup Deny) group no. (2 digits) 40 ) 720 ( ) – To deny 1 – To allow 0 1.3.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) Additional digits/buttons 1.4.4 Answering Call Waiting Answering Call Waiting in the PBX 50 ( Answering Call Waiting from the Telephone Company ) 60 ( ) 1.4.5 Multiple Party Conversation Adding a Third Party during a Conversation Using the ISDN Service (Three-party Conference [3PTY]—by ISDN) phone no. + TRANSFER button + 3 62 ( ) 1.6.1 Forwarding Calls Forwarding Your Calls (Call Forwarding [FWD])/ 1.8.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) Forwarding Your Calls Using ISDN Service (Call Forwarding [CF]—by ISDN) Additional digits/buttons 7 5 ( ) – To set outside line no. + # + multiple subscriber no. + # + 2 (Unconditional)/3 (Busy)/4 (No Reply) + phone no. + # – To cancel outside line no. + # + multiple subscriber no. + #+0 – To confirm outside line no. + # + multiple subscriber no. + #+1 1.6.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) 1.6.3 Showing a Message on the Caller's Telephone Display (Absent Message) Additional digits/buttons 750 ( ) – To set 1–9 (+ parameter) + # – To cancel 0 1.6.4 Preventing Other People from Using Your Telephone (Extension Dial Lock) 77 ( ) – To lock 1 – To unlock 0 + extension PIN – To make an outside call while your extension is locked your extension no. + extension PIN + phone no. 47 ( ) 1.7.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) 1.8.4 Displaying Your Telephone Number on the Called Party and Caller's Telephone (Calling/Connected Line Identification Presentation [CLIP/COLP]) Additional digits/buttons 7 2 ( ) – Public 1 – Your extension 2 1.8.5 Preventing Your Telephone Number Being Displayed on the Caller's Telephone (Connected Line Identification Restriction [COLR]) 7 0 ( ) – To show 0 – To prevent 1 1.8.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) 1.8.12 Using Your PS in Parallel with a Wired Telephone (Wireless XDP Parallel Mode) Additional digits/buttons 48 ( ) – To set 1 + paired wired extension no. – To cancel 0 1.8.13 Clearing Features Set at Your Extension (Extension Feature Clear) 790 ( ) 1.9.1 Leaving an Incoming Call Distribution Group (Log-in/Log-out, Wrap-up) Log-in Log-out 736 ( To enter/leave Not Ready mode 0 + ICD Group extension no.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) Additional digits/buttons 1.10.5 If a Voice Processing System is Connected Call Forwarding to Voice Mail (Voice Mail Integration) – Both Calls ( – Outside Calls ) 2 (All Calls)/ 711 ( – 0 (Cancel)/ 710 Intercom Calls ) 3 (Busy)/ 712 ( ) 4 (No Answer)/ 5 (Busy/No Answer) + voice mail floating extension no.*6 + # 1.11.
4.2 Feature Number Table Default (New) Feature (While dial tone is heard) *2 2.1.2 Time Service Mode Control – Day/Night/Lunch/Break *1 2.1.4 Turning on the External Background Music (BGM) Additional digits/buttons 780 ( ) 0/1/2/3 35 ( ) – To start external pager no. (1 digit)/ digit) + BGM no. (1 – To stop external pager no. (1 digit)/ +0 *1 2.1.5 Recording Outgoing Messages (OGM) 36 ( ) – To record 1 + OGM floating extension no.*7 – To play back 2 + OGM floating extension no.
4.2 Feature Number Table Feature (While busy, DND or call tone is heard) Default 1.2.
4.3 What is This Tone? 4.3 What is This Tone? 4.3.1 What is This Tone? While on-hook Ring Tones The following tones are programmable allowing recognition of call type (Outside, Intercom or Doorphone).
4.3 What is This Tone? Tone 2 • • 1s When there are messages that have previously been listened to and no new messages recorded by the SVM feature When any of the following features are set: • Absent Message • Background Music • Call Forwarding • Call Pickup Deny • Call Waiting • Do Not Disturb • Extension Dial Lock • Executive Busy Override Deny • Hot Line • Timed Reminder Tone 3 • • • • • • 1s After pressing TRANSFER or Recall/ hookswitch to hold a call temporarily (e.g.
4.3 What is This Tone? When you make calls Busy Tone 1s Reorder Tone 1s The outside line you tried to seize is not assigned or denied. Ringback Tones Tone 1 1s Tone 2 1s Do Not Disturb (DND) Tone 1s The dialled extension is refusing incoming calls.
4.3 What is This Tone? Tone 2 1s Before receiving a page through an external speaker Tone 3 1s Before the following features activate: • Retrieving a held call • Picking up another call • Paging/Answering a paging announcement • Answering the call through a speaker Tone 4 1s Establishing or leaving a conference Tone 5 1s A call has been put on hold.
4.
Index User Manual 243
Index A Absent Message 115, 200, 232 Accessing System Features (System Feature Access) 181 Accessing the ISDN Service (ISDN Service Access) 48 Account Button 26, 208 Account Code Entry 33, 227 Adding Other Parties during a Conversation (Conference) 78 Alarm Setting 125 Alarm Setting, Remote 163 Alternate Calling—Ring/Voice 49, 237 Alternate Receiving—Ring/Voice 198 Announcement, Making 122 Announcement, Making/Answering 119 Answer Button 24, 27, 59, 208 Answering Calls 55 Answering Calls, Hands-free 56 Ans
Index CLIR —> Calling Line Identification Restriction 133 COLP —> Connected Line Identification Presentation 131 COLR —> Connected Line Identification Restriction 132 Completion of Calls to Busy Subscriber (CCBS) 41, 237 CONF (Conference) Button 23 Conference 78 Conference (ISDN Service), Adding Parties 84 Conference (Multiple Party), Leaving 82 Conference (Three-Party), Leaving 83 Conference Button 26, 208 Conference, Adding Parties 78 Confirmation Tones 240 Connected Line Identification Presentation (COL
Index Incoming Call Distribution Group Monitor 144, 234 Incoming Call Distribution Group, Extension Status 145 Incoming Call Distribution Group, Forwarding Calls 147 Incoming Call Distribution Group, Leaving 141 Incoming Call Distribution Group, Monitoring and Controlling 144 Incoming Call Distribution Group, Waiting Call Status 144 Incoming Call Log 169 Indication Tones 240 INTERCOM Button 22 Intercom Call 30 ISDN Service Access 48 ISDN Service Button 27, 208 ISDN-Hold Button 27, 209 J Jog Dial 18, 25 Jo
Index Purchase Information 10 System Programming, Icon Descriptions 216 System Speed Dialling 36, 227 System Speed Dialling Name [002] 220 System Speed Dialling Number [001] 219 Q Quick Dialling 38 R T Redial 39 Redial Button 21 Refusing Incoming Calls (Do Not Disturb [DND]) 127 Relay —> External Relay 150 Release Button 25, 27, 59, 208 Remote COS Access 50, 228 Remote Extension Dial Lock 184, 235 Remote Setting 54, 228 Remote Station Lock Control —> Remote Extension Dial Lock Remote Wake-up Call 16
Index W Walking COS 50 Walking Extension 166, 235 Walking Extension, Enhanced 167, 235 Walking Station —> Walking Extension 166, 235 Warning Tone 240 When the Dialled Line is Busy or There is No Answer Whisper OHCA 130, 232 Wireless XDP Parallel Mode 139, 234 Wrap-up 141 Wrap-up Button 27, 208 Y Your Extension Number 248 User Manual 17 40
Index User Manual 249
Panasonic Communications Co., Ltd. 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan Copyright: This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd. 2007 Panasonic Communications Co., Ltd. All Rights Reserved. PSQX4192ZA KK0507TK0 (v1.
