FT74-78HK.book Page 1 Friday, June 28, 2002 9:45 AM Operating Instructions Personal Facsimile Model No. KX-FT74HK Facsimile with Digital Answering System Model No. KX-FT78HK To get started, please read the Quick Start section (page 5). This pictured model is KX-FT78. Please read these Operating Instructions before using the unit and save for future reference.
FT74-78HK.book Page 2 Friday, June 28, 2002 9:45 AM Thank you for purchasing a Panasonic fax machine. Things you should keep a record of Attach your sales receipt here. For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer’s name and address Dealer’s telephone number Warning: L If any other device is connected on the same line, this unit may disturb the network condition of the device.
FT74-78HK.book Page 3 Friday, June 28, 2002 9:45 AM Safety instructions Important safety instructions Safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4.
FT74-78HK.book Page 4 Friday, June 28, 2002 9:45 AM Safety instructions L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. L Use caution when installing or modifying telephone lines. WARNING: L To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture. OTHER INFORMATION: L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.
FT74-78HK.book Page 5 Friday, June 28, 2002 9:45 AM Quick Start Connections Quick Start Only the model KX-FT74 provides “EXT” jack. To connect the extension telephone, remove the stopper. Handset cord Power cord Extension telephone (not included) Telephone line cord To the single telephone line jack To the power outlet (220–240 V, 50/60 Hz) Paper stacker LFor further details, see page 19.
FT74-78HK.book Page 6 Friday, June 28, 2002 9:45 AM Quick Start Installing the recording paper 1 Open the cover by pressing the cover open button and install the recording paper roll. Correct 3 Close the cover securely by pushing down on both sides. Incorrect {FAX/START} 4 Press {FAX/START}. The unit will eject the paper slightly and cut it. LFor further details, see page 21.
FT74-78HK.book Page 7 Friday, June 28, 2002 9:45 AM Quick Start Fax – sending / Copying 1 Open the document feeder tray. Document feeder tray 3 To send a fax, dial the fax number and press {FAX/START}. To make a copy, press {COPY}. FACE DOW N 2 Adjust the document guides, and insert the document up to 10 pages. Document guides {FAX/START} {COPY} LFor further details, see page 37, 56.
FT74-78HK.book Page 8 Friday, June 28, 2002 9:45 AM Quick Start Fax – receiving 1 When the unit rings, lift the handset. 2 To receive a fax document, press {FAX/START}. {FAX/START} LFor further details, see page 46. LYou can select how you want the unit to receive calls according to your needs (page 44, 45).
FT74-78HK.book Page 9 Friday, June 28, 2002 9:45 AM Quick Start Answering Device (KX-FT78 only) Recording your own greeting messages Microphone Listening to recorded messages PLAY MESSAGES FLASH/LIGHT {RECORD} {FAX/START} {STOP} 1 2 3 Press {RECORD} 2 times. Speak clearly about 20 cm away from the microphone, up to 16 seconds. Press {PLAY MESSAGES}. The new recorded messages will be played. 4 When finished recording, press {STOP}. When the PLAY MESSAGES indicator is on: Press {FAX/START}.
FT74-78HK.book Page 10 Friday, June 28, 2002 9:45 AM Table of Contents Table of Contents Initial Preparation Accessories Included accessories ...................................................... 13 Accessory information ..................................................... 13 Help Button Help function ................................................................... 14 Finding the Controls Location of controls .......................................................... 15 Setup Connections .....
FT74-78HK.book Page 11 Friday, June 28, 2002 9:45 AM Table of Contents Receive polling (retrieving a fax placed on another fax machine) ......................................................................... 52 Black list function ............................................................. 53 Pager call ........................................................................ 54 Duplex Ring Using with the ring detection feature ............................... 55 Copy Copying Making a copy ..........
FT74-78HK.book Page 12 Friday, June 28, 2002 9:45 AM Table of Contents General Information Printed Reports Reference lists and reports .............................................. 88 Specifications Technical data about this product..................................... 89 Index Index -12- Program index .................................................................. 91 Index ................................................................................
FT74-78HK.book Page 13 Friday, June 28, 2002 9:45 AM Accessories Included accessories Initial Preparation Power cord......................1 Telephone line cord.........1 Handset .......................... 1 Handset cord ..................1 Recording paper .............1 Paper stacker ................. 1 Operating instructions.....1 L If any items are missing or damaged, check with the place of purchase.
FT74-78HK.book Page 14 Friday, June 28, 2002 9:45 AM Help Button Help function Help Button You can print a quick reference for assistance as follows. For KX-FT78 For KX-FT74 {HELP} {SET} {HELP} {SET} 1 1 1. How to program your unit. Press {HELP} repeatedly until the desired item is displayed. HOW TO SET UP 2. How to store names in the directory and how to dial them. 1. How to program your unit. HOW TO SET UP DIRECTORY 2. How to store names in the directory and how to dial them. 3.
FT74-78HK.book Page 15 Friday, June 28, 2002 9:45 AM Finding the Controls Location of controls Finding the Controls For KX-FT74 A B E F G H I J A {TONE} L To change from pulse to tone temporarily during dialling when your line has rotary pulse services. Display B C {RECEIVE MODE} L To change the receiving mode (page 44, 45). D {STOP} L To stop an operation or cancel programming. E {FLASH} F C L To access special telephone services such as call waiting or for transferring extension calls.
FT74-78HK.book Page 16 Friday, June 28, 2002 9:45 AM Finding the Controls L {FAX/START, SET} L To initiate fax transmission or reception. L To store a setting during programming. M {COPY} L To initiate copying (page 56).
FT74-78HK.book Page 17 Friday, June 28, 2002 9:45 AM Finding the Controls For KX-FT78 A B C K L M N D E O F G P A {TONE} L To change from pulse to tone temporarily during dialling when your line has rotary pulse services. B {SLOW} Q L For quick playback (page 62). D {ERASE} K L To record your messages (page 32, 58, 61). H I L To stop an operation or cancel programming. {FLASH} L To access special telephone services such as call waiting or for transferring extension calls.
FT74-78HK.book Page 18 Friday, June 28, 2002 9:45 AM Finding the Controls O {MENU} Q {HELP} L To initiate or exit programming. L To print a quick reference (page 14). P {NAVIGATOR, VOLUME} R {FAX/START, SET} L To adjust volume (page 26). L To search for a stored name (page 31, 40). L To select the features or feature settings during programming (page 69). L To navigate to the next operation. L To initiate fax transmission or reception. L To store a setting during programming.
FT74-78HK.book Page 19 Friday, June 28, 2002 9:45 AM Setup Connections 1 Connect the handset cord, the telephone line cord and the power cord. Setup Only the model KX-FT74 provides “EXT” jack. To connect the extension telephone, remove the stopper. Handset cord Power cord Telephone line cord Extension telephone (not included) To the single telephone line jack To the power outlet (220–240 V, 50/60 Hz) 2 Install the paper stacker.
FT74-78HK.book Page 20 Friday, June 28, 2002 9:45 AM Setup Note: L An earthed contact socket should be used when connecting the unit to the power outlet. To use the fax machine with a computer on the same line L We recommend you use separate wall jacks for the fax machine and the computer. L Set the fax machine to TEL mode (page 46). L The device which has the shortest ring setting will answer the call first.
FT74-78HK.book Page 21 Friday, June 28, 2002 9:45 AM Setup Recording paper – installing / replacing For replacement, remove the used core 3 Close the cover securely by pushing after opening the cover. down on both sides. 1 Open the cover by pressing the cover PRESS START open button and install the recording paper roll. Correct Incorrect {FAX/START} 4 Cover open button L If the paper is secured with glue or tape, cut approximately 15 cm from the beginning of the roll.
FT74-78HK.book Page 22 Friday, June 28, 2002 9:45 AM Setup Date and time, your logo and fax number You should program the date and time, 6 Press {SET}. your logo and fax number. This information will be printed on each page transmitted from your unit. Setting the date and time Example: 7 TIME: 12:00AM Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad. Press {*} to select “AM” or “PM”. Example: 3:15 PM 1. Press {0}{3} {1}{5}. TIME: 03:15AM 2.
FT74-78HK.book Page 23 Friday, June 28, 2002 9:45 AM Setup Setting your logo The logo can be your company, division or name. 5 Enter your logo, up to 30 characters, using the dial keypad. See page 24 for details. Example: “Bill” 1. Press {2} 2 times. {STOP} (Delete) LOGO=B L The underbar shows a position of the cursor. 2. Press {4} 6 times. LOGO=Bi 3. Press {5} 6 times. {FLASH} {MENU} {SET} (Hyphen) {+} {-} {<} {>} LOGO=Bil 4. Press {>} to move the cursor to the next space and press {5} 6 times.
FT74-78HK.book Page 24 Friday, June 28, 2002 9:45 AM Setup To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters {1} 1 [ ] { } + – {2} A B C a b c 2 {3} D E F d e f 3 {4} G H I g h i 4 {5} J K L j k l 5 {6} M N O m n o 6 {7} P Q R S p q r {8} T U V t u v 8 {9} W X Y Z w x {0} 0 ) < > ! {FLASH} Hyphen button (To insert a hyphen.
FT74-78HK.book Page 25 Friday, June 28, 2002 9:45 AM Setup Setting your fax number {STOP} (Delete) {MENU} {SET} {+} {-} {<} {>} {FLASH} (Hyphen) 1 Press {MENU}. SYSTEM SET UP 2 Note: L You can enter your fax telephone number by pressing {+} or {-} in step 5. In this case, press {>} to move the cursor. L The {*} button replaces the digit with a “+” and the {#} button replaces it with a space. Example: +234 5678 Press {*}{2}{3}{4}{#}{5}{6}{7}{8}. L To enter a hyphen in a fax number, press {FLASH}.
FT74-78HK.book Page 26 Friday, June 28, 2002 9:45 AM Volume Adjusting volume Volume Voice guidance volume (KX-FT78 only) 9 levels (high to off) are available. While listening to the voice guidance, press {+} or {-}. {+} {-} {SET} Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press {+} or {-}. L If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance. To turn the ringer off 1.
FT74-78HK.book Page 27 Friday, June 28, 2002 9:45 AM Navigator Directory Storing names and telephone numbers into the directory For rapid access to frequently dialled 6 Press {SET}. numbers, the unit provides the navigator Telephone directory (50 entries). REGISTERED u NAME= {RECEIVE MODE} (Secret) L To program other entries, repeat steps 3 to 6. 7 {MENU} {FLASH} (Hyphen) {SET} {<} {>} {STOP} (Delete) Press {MENU} to exit the program.
FT74-78HK.book Page 28 Friday, June 28, 2002 9:45 AM Navigator Directory To correct a mistake Press {<} or {>} to move the cursor to the incorrect character/number, and make the correction. To delete a character/number Press {<} or {>} to move the cursor to the character/number you want to delete, and press {STOP}. To keep the telephone number secret Press {RECEIVE MODE} after entering the telephone number in step 5. L A secret number cannot be viewed after this is set.
FT74-78HK.book Page 29 Friday, June 28, 2002 9:45 AM Navigator Directory Editing a stored entry {MENU} {SET} {+} {-} {>} 1 Press {>}. DIRECTORY 2 Press {+} or {-} until the desired name is displayed. Example: 3 [±] Mary [±] Press {MENU}. EDIT=@ DELETE=# 4 Press {*}. Example: NAME=Mary L If you do not need to edit the name, skip to step 6. 5 6 Edit the name (see page 24 for instructions). Press {SET}. Example: NO.=0123456 L If you do not need to edit the telephone number, skip to step 8.
FT74-78HK.book Page 30 Friday, June 28, 2002 9:45 AM Navigator Directory Erasing a stored entry {MENU} {SET} {STOP} {+} {-} {>} 1 Press {>}. DIRECTORY 2 Press {+} or {-} until the desired name is displayed. Example: 3 [±] Peter [±] Press {MENU}. EDIT=@ DELETE=# 4 Press {#}. DELETE OK? b YES:SET/NO:STOP L To cancel erasing, press {STOP}. 5 Press {SET}. DELETED L The stored name and number are erased.
FT74-78HK.book Page 31 Friday, June 28, 2002 9:45 AM Navigator Directory Making a phone call using the directory Before using this feature, program the desired names and telephone numbers into the directory (page 27). To confirm the stored telephone number on the display 1. Press {>}. 2. Press {+} or {-} until the desired name is displayed. 3. Press {HELP}. L To stop the operation, press {STOP}. L To make a call, press {MONITOR}/{DIGITAL SP-PHONE} or lift the handset.
FT74-78HK.book Page 32 Friday, June 28, 2002 9:45 AM Recording Recording a telephone conversation (KX-FT78 only) Recording You can record a telephone conversation. This conversation can be played back later, either directly or remotely (page 62, 64). {RECORD} {STOP} 1 During a telephone conversation, press {RECORD}. 2WAY RECORDING 2 To stop recording, press {STOP} or replace the handset. Note: L There may be legal restrictions on recording two-way telephone conversations.
FT74-78HK.book Page 33 Friday, June 28, 2002 9:45 AM Caller ID Caller ID service from your phone company Caller ID This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Important: L This unit will only display the caller’s telephone number or name. L This unit will not support future additional telephone services. L This unit cannot support services based on the “DTMF based subscriber line protocol”.
FT74-78HK.book Page 34 Friday, June 28, 2002 9:45 AM Dial Lock Setting the dial lock Dial Lock The dial lock feature prevents the unit from calls being made to any numbers, except for pre-stored emergency telephone numbers (up to 3). {STOP} 7 8 If necessary, enter the second emergency telephone number. L If you do not need to enter, skip to step 8. Press {SET}.
FT74-78HK.book Page 35 Friday, June 28, 2002 9:45 AM Dial Lock Making an emergency call 1. Press {MONITOR} (KX-FT74)/ {DIGITAL SP-PHONE} (KX-FT78) or lift the handset while the unit displays the following. DIAL LOCK L The display will show the following. Example: E01=0123456 [±] 2. Press {+} or {-} until the desired emergency telephone number is displayed. Example: E03=6543210 [±] 3. Press {SET}. L The unit will start dialling automatically.
FT74-78HK.book Page 36 Friday, June 28, 2002 9:45 AM Voice Contact Talking to the other party after fax transmission or reception Voice Contact You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. Important: L This feature only works when the other party’s fax machine is equipped with a voice contact feature.
FT74-78HK.book Page 37 Friday, June 28, 2002 9:45 AM Sending Faxes Sending a fax manually Fax Document feeder tray Document guides 7 Start sending. When a fax tone is heard: FACE D Press {FAX/START}, and replace the handset if you are using it. OWN When the other party answers your call: Ask them to press their start button. When the fax tone is heard, press {FAX/START} and replace the handset if you are using it.
FT74-78HK.book Page 38 Friday, June 28, 2002 9:45 AM Sending Faxes To transmit more than 10 pages at a time Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) before the last page feeds into the unit. To stop transmission Press {STOP}. L To eject the document, press {STOP} again. Sending report for confirmation This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (page 70).
FT74-78HK.book Page 39 Friday, June 28, 2002 9:45 AM Sending Faxes Documents you can send Maximum size 600 mm 128 mm Minimum size 128 mm 216 mm Effective scanning area Scanned area 4 mm 4 mm 208 mm Document width 216 mm Document weight L Single sheet: 45 g/m2 to 90 g/m2 L Multiple sheets: 60 g/m2 to 75 g/m2 Note: L Remove clips, staples or other similar fasteners. L Check that ink, paste or correction fluid has dried. L Do not send the following types of documents: (Use copies for fax transmission.
FT74-78HK.book Page 40 Friday, June 28, 2002 9:45 AM Sending Faxes Sending a fax using the directory Before using this feature, program the 6 Press {+} or {-} until the desired desired names and telephone numbers into name is displayed. the directory (page 27). Example: OWN [±] L To confirm the telephone number, press {HELP}. L For further details about using the directory, see page 31. Document feeder tray Document guides FACE D Sam 7 Press {FAX/START}.
FT74-78HK.book Page 41 Friday, June 28, 2002 9:45 AM Sending Faxes Broadcast transmission (KX-FT78 only) This feature is useful for sending the same 5 Press {SET}. document to selected parties whose fax numbers are stored in the directory (up to 10 entries). Before programming, make sure that the desired stations have been stored in the directory (page 27). Example: DIR=Bill [01] L To program other stations, repeat steps 4 and 5 (up to 10 entries).
FT74-78HK.book Page 42 Friday, June 28, 2002 9:45 AM Sending Faxes Sending to the same parties When you make a broadcast transmission, the record of the selected parties will be saved. This feature is helpful if you often send the document to the same parties. 1. Insert the document FACE DOWN. 2. Press {BROADCAST} until the following is displayed. RESEND 3. Press {FAX/START}. To cancel the broadcast setting 1. Press {STOP} while the unit displays the following.
FT74-78HK.book Page 43 Friday, June 28, 2002 9:45 AM Sending Faxes Transmit polling (letting another machine retrieve a fax on your unit) This feature allows another person to call your unit to retrieve a document loaded on your unit. This saves you the call charges. This feature will work when the unit is set to TAD/FAX (KX-FT78 only), TEL/FAX or FAX ONLY mode. Note: L The caller pays for the document transmission.
FT74-78HK.book Page 44 Friday, June 28, 2002 9:45 AM Receiving Faxes Setting the unit to receive faxes Receiving Faxes Use as answering device and/or fax (KX-FT78 only) How you want the unit to receive calls Set the unit this way. Use only as a fax this Hi, ike... M is You want to receive all phone calls and faxes automatically. You have a separate telephone line just for faxes. TAD/FAX mode (page 57) FAX ONLY mode (page 47) The arrow indicator on the display points to “TAD”.
FT74-78HK.book Page 45 Friday, June 28, 2002 9:45 AM Receiving Faxes Use as telephone/ automatic fax Fax receiving Phone call Mostly phone calls Remote fax activation Ring Ring Ring Ring Other option Ring Ring You want to answer the phone call yourself and receive faxes without rings. You plan to answer the calls yourself. TEL/FAX mode (page 48) TEL mode (page 46) The arrow indicators on the display point to both “TEL” and “FAX”. The arrow indicator on the display points to “TEL”.
FT74-78HK.book Page 46 Friday, June 28, 2002 9:45 AM Receiving Faxes TEL mode (answering all calls manually) Activating TEL mode Note: L If you do not answer the call within 15 rings: For KX-FT74: The unit will temporarily switch to fax reception. The other party can then send a fax. For KX-FT78: The unit will temporarily activate the answering device. The greeting message will then be played and the other party can then send a fax.
FT74-78HK.book Page 47 Friday, June 28, 2002 9:45 AM Receiving Faxes FAX ONLY mode (all calls are received as faxes) Activating FAX ONLY mode Note: L The number of rings before a call is answered in FAX ONLY mode can be changed (feature #07 on page 70). L This mode should not be used with a telephone line which is used for both phone calls and faxes. Fax communication will be attempted even if someone is trying to call you.
FT74-78HK.book Page 48 Friday, June 28, 2002 9:45 AM Receiving Faxes TEL/FAX mode (receiving phone calls with ring signals and faxes without ring signals) Use this mode when you are situated near the fax machine, and want to receive faxes without the fax machine ringing. When a fax call is received 1 Activating TEL/FAX mode 1 2 TEL TEL/FAX MODE FAX 3 INCOMING CALL Set feature #05 to “TEL/FAX” (page 70). If the arrow indicator on the display points to “TEL”, press {RECEIVE MODE}.
FT74-78HK.book Page 49 Friday, June 28, 2002 9:45 AM Receiving Faxes When a phone call is received 1 When a call is received, the fax machine will not ring at this time. When an extension telephone is connected and a fax call is received 1 INCOMING CALL L Duration depends on “TEL/FAX delayed ring setting”. 2 INCOMING CALL When the fax machine does not detect a fax calling tone, it will ring 3 times. g Rin ing g R in R L Duration depends on “Silent fax recognition ring setting”.
FT74-78HK.book Page 50 Friday, June 28, 2002 9:45 AM Receiving Faxes When an extension telephone is connected and a phone call is received 1 When a call is received, the fax machine will not ring at this time, but the extension telephone will ring 2 times. INCOMING CALL Ring Ring L Duration depends on “TEL/FAX delayed ring setting”. 2 The extension telephone will not ring, but the fax machine will ring 3 times. g Rin ing g R in R L Duration depends on “Silent fax recognition ring setting”.
FT74-78HK.book Page 51 Friday, June 28, 2002 9:45 AM Receiving Faxes Extension telephone If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press {FAX/START} on the fax machine. Important: L Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FT74-78HK.book Page 52 Friday, June 28, 2002 9:45 AM Receiving Faxes Receive polling (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. {MENU} {SET} 1 Press {MENU} repeatedly until the following is displayed. POLLING 2 Press {SET}. FAX= 3 4 Dial the fax number. Press {SET}.
FT74-78HK.book Page 53 Friday, June 28, 2002 9:45 AM Receiving Faxes Black list function You can reject receiving facsimiles by registering the black list numbers. Up to 10 phone numbers can be stored as follows. 7 Press {SET} to store. NO.= L To store other numbers, repeat from step 6. {STOP} {MENU} {SET} {+} {-} 1 8 Press {MENU}. Note: L If you make a mistake while programming, press {STOP}, then make the correction.
FT74-78HK.book Page 54 Friday, June 28, 2002 9:45 AM Receiving Faxes Pager call This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FT78 only) or a fax document. 6 Enter your pager number. L You can enter a total of 46 digits and/or pauses. Example: 1 202 555 1234PP12345678PP5555# – 1 202 555 1234: Your pager number – PP: Pauses – 12345678: Your pager access code, if required. – 5555 (example): Messages you want displayed on your pager.
FT74-78HK.book Page 55 Friday, June 28, 2002 9:45 AM Duplex Ring Using with the ring detection feature When you subscribe to duplex ring service, 5 Press {SET}. your telephone company will assign you a Duplex Ring new fax number and will also tell you the assigned ring pattern. Please complete the following setup on your fax machine to identify the assigned ring pattern. PRINTING L The unit will print an information list. 6 Press {MENU}. Note: L After programming, set the fax machine to TEL mode.
FT74-78HK.book Page 56 Friday, June 28, 2002 9:45 AM Copying Making a copy Copy Document feeder tray Document guides FFAACCEE DDOOWW NN To select the resolution Select the desired resolution according to the type of document. – “FINE”: For printed or typewritten originals with small printing. – “SUPER FINE”: For originals with very small printing. – “PHOTO”: For originals containing photographs, shaded drawings, etc. L If you select “STANDARD”, copying will be done using “FINE” mode.
FT74-78HK.book Page 57 Friday, June 28, 2002 9:45 AM Setup (KX-FT78 only) TAD/FAX mode (receiving phone calls and faxes automatically) Answering Device (KX-FT78 only) When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax tone is detected, the unit will automatically receive the fax. If a phone call is detected, the answering device will play a greeting message and the caller can leave a voice message.
FT74-78HK.book Page 58 Friday, June 28, 2002 9:45 AM Greeting (KX-FT78 only) Recording your own greeting messages You can record your own greeting 1 Start recording. messages for TAD/FAX and TEL/FAX Greeting (KX-FT78 only) modes. The recording time will be limited to 16 seconds. We recommend you record a message less than 12 seconds in length to make it easier to receive faxes. Suggested message for TAD/FAX greeting: “This is (your name, business and/or telephone number).
FT74-78HK.book Page 59 Friday, June 28, 2002 9:45 AM Greeting (KX-FT78 only) Note: L You can choose 60 seconds for your own TAD/FAX greeting message (feature #54 on page 74). – If you change to 60 seconds, we recommend that you tell the caller in your own TAD/FAX greeting message to press ***9 before starting fax transmission. – If you change to 16 seconds from 60 seconds, your own TAD/FAX greeting message will be deleted. When receiving a call, the pre-recorded greeting message will be played.
FT74-78HK.book Page 60 Friday, June 28, 2002 9:45 AM Greeting (KX-FT78 only) Erasing your own recorded greeting messages {ERASE} {FAX/START} {STOP} {SET} 1 Start erasing. For the TAD/FAX greeting Press {ERASE} 2 times. TAD GREETING b PRESS START For the TEL/FAX greeting Press {ERASE} 3 times. T/F GREETING b PRESS START 2 Press {FAX/START}. ERASE GREETING? b YES:SET/NO:STOP L To cancel erasing, press {STOP}. 3 Press {SET}.
FT74-78HK.book Page 61 Friday, June 28, 2002 9:45 AM Memo Message (KX-FT78 only) Leaving a message for others or yourself Memo Message (KX-FT78 only) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely (page 62, 64). Microphone {RECORD} {FAX/START} {STOP} 1 Press {RECORD}. MEMO MESSAGE b PRESS START 2 Press {FAX/START}. L A long beep will sound.
FT74-78HK.book Page 62 Friday, June 28, 2002 9:45 AM Incoming Messages (KX-FT78 only) Listening to recorded messages Incoming Messages (KX-FT78 only) PLAY MESSAGES FLASH/LIGHT L After playing back all of the new messages, the PLAY MESSAGES indicator will stop flashing but will remain lit up. If you press {PLAY MESSAGES} at this time, all the recorded messages will be played. To repeat a message Press {<} while listening to the message.
FT74-78HK.book Page 63 Friday, June 28, 2002 9:45 AM Incoming Messages (KX-FT78 only) To erase a specific message Press {ERASE} while listening to the message you want to erase. To erase all the messages Check that you have listened to all of the recorded messages. 1. Press {ERASE}. ALL MESSAGES b PRESS START 2. Press {FAX/START}. ERASE MESSAGES? b YES:SET/NO:STOP 3. Press {SET}.
FT74-78HK.book Page 64 Friday, June 28, 2002 9:45 AM Remote Operation (KX-FT78 only) Operating from a remote location Remote Operation (KX-FT78 only) You can call your unit from a remote location and access the answering device. Important: L Program the remote operation ID beforehand (feature #11 on page 71). L Set the unit to TAD/FAX mode before going out (page 57). L Use a touch tone telephone for remote operations.
FT74-78HK.book Page 65 Friday, June 28, 2002 9:45 AM Remote Operation (KX-FT78 only) Other remote operations Erasing a specific message Press {*}{4} while listening to the message you want to erase. L A long beep and 3 short beeps will sound. The unit will then play back the next message. Erasing all the messages Press {*}{5} to erase all the messages. L A long beep and 3 short beeps will sound. Monitoring the room Press {6} to monitor the sound for about 30 seconds in the room where the unit is installed.
FT74-78HK.book Page 66 Friday, June 28, 2002 9:45 AM Remote Operation (KX-FT78 only) Skipping the greeting message Press {0} during the greeting message playback. L The unit will skip the rest of the greeting message. Turning the message transfer on or off You must program a transfer telephone number beforehand (feature #60 on page 74). Press {8}{1} to turn on the message transfer. Press {8}{2} to turn off the message transfer.
FT74-78HK.book Page 67 Friday, June 28, 2002 9:45 AM Option (KX-FT78 only) Transferring recorded messages to another telephone Option (KX-FT78 only) This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation. Important: L To use this feature, program the transfer telephone number first (feature #60 on page 74) and set the unit to TAD/FAX mode.
FT74-78HK.book Page 68 Friday, June 28, 2002 9:45 AM Option (KX-FT78 only) To check the transfer greeting message 1. Press {MENU}, {#}{6}{1}, then {SET}. 2. Press {+} or {-} to select “CHECK”. 3. Press {SET}. L The unit will play the message. 4. Press {MENU}. To erase your own transfer greeting message 1. Press {MENU}, {#}{6}{1}, then {SET}. 2. Press {+} or {-} to select “ERASE”. 3. Press {SET}. L Your own message will be erased. 4. Press {MENU}.
FT74-78HK.book Page 69 Friday, June 28, 2002 9:45 AM Features Summary Programming Programmable Features The unit provides various programming features. General programming method 5 6 7 Press {+} or {-} until the desired setting is displayed. L This step may be slightly different depending on the feature. Press {SET}. L The setting you selected is set, and the next feature will be displayed. To exit programming, press {MENU}.
FT74-78HK.book Page 70 Friday, June 28, 2002 9:45 AM Features Summary Basic features Code #01: Setting the date and time SET DATE & TIME See page 22 for details. Code #02: Setting your logo YOUR LOGO See page 23 for details.
FT74-78HK.book Page 71 Friday, June 28, 2002 9:45 AM Features Summary Code #10 (KX-FT78 only): Changing the incoming message recording time RECORDING TIME VOX (default): Unlimited. 1 MIN: Up to 1 minute. Code #11 (KX-FT78 only): Setting the remote operation ID REMOTE TAD ID 1. Follow steps 1–4 on page 69. 2. Enter any 3-digit number. L The default code is “111”. L Do not use 0 and 7. 3. Press {SET}. 4. Press {MENU}.
FT74-78HK.book Page 72 Friday, June 28, 2002 9:45 AM Features Summary Advanced features Code #22: Setting the journal report to print automatically AUTO JOURNAL ON (default): The unit will print the journal report automatically after every 35 new fax communications (page 38). OFF: The unit will not print the journal report, but keep records of the last 35 fax communications.
FT74-78HK.book Page 73 Friday, June 28, 2002 9:45 AM Features Summary Code #30: Changing the silent fax recognition ring setting SILENT FAX RING Code #42 (KX-FT78 only): Setting the message alert MESSAGE ALERT To change the number of rings when the unit detects a phone call in TEL/FAX mode. You can select from 3 (default), 4, 5, 6, 7, 8 and 9. See page 49 for details. To alert you with beeps when a new voice message is recorded.
FT74-78HK.book Page 74 Friday, June 28, 2002 9:45 AM Features Summary Code #47 (KX-FT78 only): Setting the voice guidance VOICE GUIDANCE If you wish to hear voice guidance, activate this feature. ON (default): You will hear the friendly reception voice guide, pre-recorded messages and voice time/day stamp. Code #58: Setting the original mode ORIGINAL To send or copy a document with faint or dark writing, set this feature before starting transmission or copying. NORMAL (default): Used for normal writing.
FT74-78HK.book Page 75 Friday, June 28, 2002 9:45 AM Features Summary Code #70: Calling your pager (KX-FT74) FAX PAGER CALL (KX-FT78) PAGER CALL See page 54 for details. Code #76: Setting the connecting tone CONNECTING TONE If you often have trouble when sending a fax, this feature allows you to hear connecting tones; fax tone, ring back tone and busy tone. You can confirm the status of the other party’s machine.
FT74-78HK.book Page 76 Friday, June 28, 2002 9:45 AM Error Messages Reports Help If your unit cannot send a fax, check the following: – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (page 38). COMMUNICATION ERROR (Code: 41-72, FF) L A transmission or reception error occurred. Try again or check with the other party. DOCUMENT JAMMED L The document is jammed.
FT74-78HK.book Page 77 Friday, June 28, 2002 9:45 AM Error Messages Display If the unit detects a problem, one or more of the following messages will appear on the display. CALL SERVICE 1 CALL SERVICE 2 L There is something wrong with the unit. Contact our service personnel. CHECK COVER b OUT OF PAPER L The cover is open. Close it. L The unit has run out of recording paper. Install a recording paper roll (page 21). CHECK DOCUMENT L The document was not fed into the unit properly. Reinsert the document.
FT74-78HK.book Page 78 Friday, June 28, 2002 9:45 AM Error Messages TRANSMIT ERROR L A transmission error occurred. Try again. UNIT OVERHEATED L The unit is too hot. Let the unit cool down.
FT74-78HK.book Page 79 Friday, June 28, 2002 9:45 AM Frequently Asked Questions When a function does not work, check here Frequently Asked Questions General I cannot make and receive calls. L The power cord or telephone line cord is not connected. Check the connections (page 19). L If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter. I cannot make calls. L The dialling mode setting is wrong.
FT74-78HK.book Page 80 Friday, June 28, 2002 9:45 AM Frequently Asked Questions The other party complains that letters on their received document are distorted or not clear. L If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services. L The extension telephone on the same line is off the hook. Hang up the extension telephone and try again. L Try copying the document.
FT74-78HK.book Page 81 Friday, June 28, 2002 9:45 AM Frequently Asked Questions Receiving mode I cannot select the desired receiving mode. L If you want to set TAD/FAX (KX-FT78 only), FAX ONLY or TEL/FAX mode, select the desired mode using feature #05 (page 70), and press {RECEIVE MODE} repeatedly until the desired mode is displayed. L If you want to set TEL mode, press {RECEIVE MODE} repeatedly until TEL mode is displayed. The other party complains that they cannot send a document.
FT74-78HK.book Page 82 Friday, June 28, 2002 9:45 AM Jams Document jams – sending Jams If the unit does not release the document during feeding, remove the jammed document. 1 Open the cover by pressing the cover open button and remove the jammed document carefully. Jammed document Cover open button L Do not pull out the jammed document forcibly before opening the cover. 2 Close the cover securely by pushing down on both sides.
FT74-78HK.book Page 83 Friday, June 28, 2002 9:45 AM Jams Recording paper jam L Make sure that there is no slack in the paper roll. L If the paper cannot be inserted, try lifting the green lever again. If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed. Remove the jammed paper. 1 Open the cover by pressing the cover open button. Lift the green lever to release the paper cutter, and remove the recording paper roll.
FT74-78HK.book Page 84 Friday, June 28, 2002 9:45 AM Cleaning Document feeder Cleaning Clean the document feeder in the following cases: – If misfeeding of the document occurs frequently. – If dirty patterns or black/white bands appear on the original document when transmitting or copying. 1 3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.
FT74-78HK.book Page 85 Friday, June 28, 2002 9:45 AM Cleaning 5 6 Close the cover securely by pushing down on both sides. Connect the power cord and the telephone line cord. Telephone line cord Power cord Caution: L Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.
FT74-78HK.book Page 86 Friday, June 28, 2002 9:45 AM Cleaning Thermal head and head cover If dirty patterns or black/white bands 3 Clean the thermal head and head appear on a copied/received document, cover with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly. check whether there is dust on the thermal head and head cover. Clean them to remove the dust. 1 Disconnect the power cord and the telephone line cord.
FT74-78HK.book Page 87 Friday, June 28, 2002 9:45 AM Cleaning 5 Install the recording paper and close the cover securely by pushing down on both sides, then press {FAX/START} (page 21). {FAX/START} Caution: L To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.
FT74-78HK.book Page 88 Friday, June 28, 2002 9:45 AM Printed Reports Reference lists and reports You can print out the following lists and 3 Press {<} or {>} until the desired reports for your reference. General Information item is displayed. Basic feature list: provides you with the current settings of the basic programming features (page 70). BASIC LIST Advanced feature list: provides you with the current settings of the advanced programming features (page 72).
FT74-78HK.book Page 89 Friday, June 28, 2002 9:45 AM Specifications Technical data about this product Specifications Applicable lines: Document size: Effective scanning width: Recording paper size: Effective printing width: Transmission time*1: Scanning density: Public Switched Telephone Network Max. 216 mm in width, Max. 600 mm in length 208 mm 216 mm × max. 30 m roll 208 mm Approx. 15 s/page (Original mode)*2 Horizontal: 8 pels/mm Vertical: 3.85 lines/mm – standard resolution, 7.
FT74-78HK.book Page 90 Friday, June 28, 2002 9:45 AM Specifications *1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the other party’s machine. *2 Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If the capability of the other party’s machine is inferior to your unit, the transmission time may be longer. *3 Recording time may be reduced by the calling party’s background noise. ITU-T No.
FT74-78HK.book Page 91 Friday, June 28, 2002 9:45 AM Index Program index Index Basic features #01 Date and time ...........................22 #02 Your logo...................................23 #03 Your fax number........................25 #04 Sending report....................38, 70 #05 Auto answer..............................70 #06 TAD ring setting ..................57, 70 #07 FAX ring setting ........................70 #09 TEL/FAX ring setting .....................
FT74-78HK.book Page 92 Friday, June 28, 2002 9:45 AM Index Index A Accessories .....................................13 Paper stacker................................19 Advanced feature list .......................88 Advanced features...........................72 Alert Message (Feature #42) ................73 Recording time (Feature #43).......73 Auto answer setting (Feature #05) ..70 Auto disconnection (Feature #49).............................50, 74 B Basic feature list ..............................
FT74-78HK.book Page 93 Friday, June 28, 2002 9:45 AM Index P Pager call (Feature #70) ............54, 75 Polling Receiving......................................52 Transmitting ..................................43 Power failure....................................81 V Voice contact ................................... 36 Voice guidance (Feature #47) ......... 74 Voice time/day stamp ...................... 62 Volume ............................................ 26 R Receiving setting .........................
FT74-78HK.book Page 2 Friday, June 28, 2002 9:45 AM Kyushu Matsushita Electric Co., Ltd.
