Compact Plain Paper FAX with Cordless Phone Operating Instructions Model No. FOR FAX ADVANTAGE ASSISTANCE: – CALL 1-800-HELP-FAX (1-800-435-7329) – E-MAIL TO consumerproducts@panasonic.com for customers in the USA or Puerto Rico – REFER TO www.panasonic.com for customers in the USA or Puerto Rico KX-FPC95 KX-FPC96 Please read these Operating Instructions before using the unit and save for future reference.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
For best performance Battery charge To power the handset, charge for about 4 hours before initial use (p. 20). Operating distance and noise Calls are transmitted between the main unit and the handset using wireless radio waves. For maximum distance and noise free operation, the recommended main unit location is: Away from electrical appliances such as TVs, radios, or personal computers. In a HIGH and CENTRAL location with no obstructions such as walls. Raise the antenna.
Important safety instructions! When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5.
CAUTION INSTALLATION 1. Never install telephone wiring during a lightning storm. 2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. 3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. 4. Use caution when installing or modifying telephone lines. To reduce the risk of fire or injury to persons, read and follow these instructions. 1. Use only the battery(ies) specified. 2.
Table of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Accessory order information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Finding the Controls (Main Unit) Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Copy Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Answering Device Setup TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . 68 Greeting Pre-recorded greeting messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessories Included accessories! Power cord ..............1 Telephone line cord...1 Part No. PFJA1030Z Part No. PQJA10075Z Paper tray ...............1 Ink film.....................1 (included film roll) Cordless handset ....1 Belt clip ...................1 —The rechargeable Part No. PFKS1040Y2 —The ink film is pre-installed. battery is pre-installed. Part No. PQKE10083Z1 Operating instructions...1 Part No. PFQX1454Z If any items are missing or damaged, check with the place of purchase.
Accessories Accessory order information! ● ● The included film roll is 10 meters (321⁄2' ) long. We recommend that you buy full size replacement film – 50 meters (164' ) for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55. To install legal size recording paper, use a legal paper tray Model No. KX-FA50-B (p. 12). To order Telephone: Fax: Call 1-800-332-5368. Send a fax to 1-800-237-9080.
Help Button Help function! You can print a quick reference for assistance as follows. 1 Press HELP . 2 Rotate JOG DIAL until the desired item is displayed. 1. How to send faxes with the voice guide Display Display: ROTATE HELP & SET 1.SEND GUIDE 2. How to set the date, time, your logo and fax number 2.QUICK SET UP JOG DIAL 3. How to program the features 3.FEATURE LIST 4. How to store names in the JOG DIAL directory and how to dial them 4.JOG-DIAL 5.
Finding the Controls (Main Unit) Location! ●To scan and store a document into memory, and then transmit or copy the stored document (p. 49, 66). ●To ●To adjust volumes (p. 23). select an enlargement/reduction rate in the copy mode (p. 66, 67). ●To confirm a stored telephone number (p. 39). ●For the Caller ID service (p. 42, 45). ●To ●To print the Caller ID list (p. 43). ●For voice muting (p. 25, 26). ●For slow playback (p. 72). print a quick reference (p. 10).
Finding the Controls / Setup (Main unit) Overview! Document entrance Speaker (Left side of the handset cradle) Document guides Paper tray Antenna Recording paper entrance Tension bar Recording paper exit ● Up to 30 sheets of printed paper can be held. Charge contacts Back cover CHARGE light Back cover open button Front cover Document exit Note: ● The document will be ejected from the front of the unit.
Setup (Main unit) Recording paper! Letter* or legal** size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m2 to 75 g/m2 (16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2 (24 lb.) paper. **Letter = 216 mm x 279 mm (81⁄2" x 11" ) **Legal = 216 mm x 356 mm (81⁄2" x 14" ) If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50-B (p. 9) and install it (p. 12). For best results, only use inkjet paper such as Hammermill Jet Print.
Setup (Main unit) Connections! 1 2 Connect the telephone line cord. Connect the power cord. ● When the power is turned on for the first time, the unit will print some basic information. Power cord 120 V, 60 Hz surge ( Power ) protector Wall jack (RJ11C) surge ( Line protector ) Telephone line cord Note: ● For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.
Setup (Main unit) Date and time, your logo and facsimile telephone number! You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time Feb. 26 2000 09:02AM P1 Fax Correspondence Setting the date and time 1 Press MENU .
Setup (Main unit) Setting your logo The logo can be your company, division or name. 1 Press MENU . 2 Press 3 Press SET . 4 Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Display Display: MENU / 1.SYSTEM SET UP , then 0 2 . YOUR LOGO LOGO= JOG DIAL Example: Bill MUTE (Insert) SET STOP (Delete) FLASH/CALL WAIT (Hyphen) 1. Press 2 twice. LOGO=B Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup (Main unit) To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r 8 T U V t u v 8 9 W X Y Z w x 0 0 ( ) ! FLASH/CALL WAIT / = s 7 y z 9 " # $ , . _ % & ¥ ` : ; ? | @ ^ ’ → Hyphen button (To insert a hyphen.
Setup (Main unit) Setting your facsimile telephone number 1 Press MENU . 2 Press 3 Press SET . 4 Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Display: Display 1.SYSTEM SET UP MENU / , then 0 3 . YOUR FAX NO. NO.= Example: 5 Press SET . 6 Press MENU . NO.=1234567 SETUP ITEM [ JOG DIAL FLASH/CALL WAIT (Hyphen) SET STOP (Delete) ] Note: ● You can enter your facsimile telephone number by rotating JOG DIAL .
Setup (Handset) Location) (Front) Antenna ● Lights when the handset is in use (p. 24). ● To make/answer calls (p. 24, 26). ● To repeat the recorded messages (p. 76). To play new recorded messages (p. 75). ● To turn the AUTO ANSWER mode on (p. 76). To change from pulse to tone during dialing (p. 33). To turn on the speakerphone using the handset (p. 30). ● To use special features or services (p. 33). ● For call waiting service users (p. 47). ● To operate the answering device (p. 75, 76).
Setup (Handset) Battery charge Place the handset on the cradle of the main unit for about 4 hours. ● The CHARGE light will turn on. Note: ● Clean the handset and the main unit charge contacts with a dry cloth once a month, or the battery may not charge properly (p. 104). ● The battery cannot be overcharged.
Setup (Handset) Belt clip ■ To install the belt clip Wearing the belt clip ■ To remove the belt clip Headset (not included) Plugging the headset into the handset allows a hands-free telephone conversation. For best results, use the Panasonic headset Model No. KX-TCA87. To order, see page 9. ■ To connect the headset Wearing the headset Open the headset jack cover, and connect the headset to the headset jack as shown below. 1.
Volumes Adjusting volumes! Handset Ringer volume Handset volume 3 levels (high/low/off) are available. Make sure the TALK indicator is off. 3 levels (high/middle/low) are available. While talking, press LOUD/RINGER . 1. Press LOUD/RINGER . ● The current ringer will sound. Loud 2. To change the volume, press LOUD/RINGER again within 5 seconds.
Volumes Main unit Ringer volume Display / 4 levels (high/middle/low/off) are available. While the unit is idle, press or . ■ To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER1OFF=1OK? YES:SET/NO:STOP SET 2. Press SET . ● To turn the ringer back on, press . ■ While the ringer volume is set to off: The display will show the following message. 123RINGER1OFF When a call is received, the unit will not ring and will show the following message.
Making and Answering Calls Voice calls - making With the handset 1 Handset is off the main unit: Press TALK . Talk Example: CH10 Display Channel number ● ● The TALK indicator will light. The selected channel number will be displayed. TALK indicator TALK Handset is on the main unit: Lift the handset and press TALK . ● The TALK indicator will light. ● The selected channel number will be displayed. 2 REDIAL/PAUSE CH Note: Dial the telephone number.
Making and Answering Calls With the speakerphone 1 Press DIGITAL SP-PHONE . 2 Dial the telephone number. Display: TEL= Example: ● Display TEL=2345678 If you misdial, hang up and dial again. 3 When the other party answers, talk into the microphone. 4 When finished talking, press DIGITAL SP-PHONE .
Making and Answering Calls Voice calls - answering) With the handset Handset is off the main unit: Press TALK when the handset rings. ● You can also answer a call by pressing any dial key 0 to 9, , or #. (Any key talk feature) 1 TALK OR Handset is on the main unit: Lift the handset when the main unit rings. 2 When finished talking, press TALK or place the handset on the main unit. With the speakerphone 1 2 When the unit rings, press DIGITAL SP-PHONE .
Making and Answering Calls Intercom between the handset and the main unit) Paging the main unit from the handset 1 Handset: Press INTERCOM . ● The INTERCOM indicator will flash, then light. 2 Main unit: When the main unit rings, answer through the microphone. ● While using the intercom, the display will show: For the main unit: INTERCOM CALL For the handset: (Example) Intercom INTERCOM indicator INTERCOM 00-01-12 Microphone 3 Handset: When finished, press INTERCOM .
Making and Answering Calls Paging the handset from the main unit (handset locator) Using this feature, you can locate the handset if it has been misplaced. 1 Main unit: Press LOCATOR/INTERCOM . ● The IN USE indicator will flash and start paging the handset for 1 minute. ● The handset will display the following message. 1111Paging Display: Press1INTERCOM ● 2 Display To stop paging, press LOCATOR/INTERCOM again. Handset: Press INTERCOM to answer. ● The INTERCOM indicator will light.
Making and Answering Calls Transferring a call between the handset and the main unit) The intercom can be used during a call. This feature enables you to transfer a call between the handset and the main unit. From the handset to the main unit 1 Handset: During a call, press INTERCOM . ● The handset user can talk with the main unit user. ● The call will be put on hold. Display Display Intercom1hold Example: 00-01-12 2 Main unit: Talk with the handset user through the microphone.
Making and Answering Calls Remote speakerphone) Switching a call to the DIGITAL SP-PHONE with the handset 1 Handset: Press REMOTE SP on the handset during a call. Remote1sp-phone Display: 00-00-27 ● ● 2 3 The INTERCOM indicator flashes. The call is switched to the main unit. Main unit: Talk into the microphone from a distance of about 20 cm (8 inches). ● To switch to the handset, see below. Display INTERCOM indicator TALK REMOTE SP Main unit: Press DIGITAL SP-PHONE to hang up.
Making and Answering Calls Making a call using the handset as a remote control 1 2 Press REMOTE SP . ● On the main unit and the handset, the following message will be displayed. For the main unit: TEL= For the handset: (Example) Remote1sp-phone To hang up, press REMOTE SP . ● You can also hang up by pressing DIGITAL SP-PHONE on the main unit. 00-00-27 Dial the telephone number. Display Example: ● Remote1sp-phone 1234567 00-00-27 You can also dial with the main unit keypad.
Making and Answering Calls Setting the auto talk feature) The auto talk feature allows you to answer a call by lifting the handset off the main unit without pressing TALK . This feature is set to “ON” as a default. If you want to view caller’s information on the display after lifting the handset, turn this feature OFF by programming. The TALK indicator light must be off before programming. 1 Press PROGRAM . Save1AUTO#1? Display: ● 2 ∨=Next1111∧=Yes The TALK indicator flashes.
Making and Answering Calls TONE, FLASH and PAUSE buttons! TONE button The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. TONE FLASH/CALL WAIT button The FLASH/CALL WAIT / FLASH button allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting.
Automatic Dialing (Handset) Storing telephone numbers in the handset You can store up to 10 telephone numbers in the handset. The dial keys (0 to 9) function as memory stations. Make sure the TALK indicator is off. 1 Press PROGRAM . Save1AUTO#1? Display: ● ∨=Next1111∧=Yes The TALK indicator will flash. 2 Press . 3 Enter the telephone number up to 22 digits. Enter1phone1no. 3334444 TALK indicator AUTO PROGRAM Example: 111111AUTO=Save If you misdial, press CLEAR .
Automatic Dialing (Handset) Making a voice call with the handset using stored numbers 1 Press TALK . ● The TALK indicator will light. 2 3 Press AUTO . 4 Press the desired memory station number (0 to 9). ● The stored telephone number will be dialed. TALK indicator AUTO TALK When you have finished talking, press TALK . ● The TALK indicator will turn off. Note: ● ● Numbers stored in the handset cannot be accessed by the main unit. For further details on handset operation, see page 24.
JOG DIAL Storing names and telephone numbers in the JOG DIAL directory! For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (50 stations). For your convenience, the following station has been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 10), call using this station (p. 39). If you do not need the above station, you can erase it (p. 38). 1 Press DIRECTORY PROGRAM .
JOG DIAL To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r 8 T U V t u v 8 9 W X Y Z w x 0 0 ( ) ! FLASH/CALL WAIT / = s 7 y z 9 " # $ , . _ % & ¥ ` : ; ? | @ ^ ’ → Hyphen button (To insert a hyphen.
JOG DIAL Editing/erasing a stored name and number 1 Rotate JOG DIAL until the desired name is displayed. Example: 2 Display Mary Press DIRECTORY PROGRAM . EDIT= DELETE=# Editing 3 Press JOG DIAL If you do not need to edit the name, skip to step 5. SET ERASE DIRECTORY PROGRAM Edit the name by following the instructions on page 37. Press SET . Example: ● 6 7 STOP NAME=Mary ● 4 5 to select “EDIT”. NO.=0123456 If you do not need to edit the telephone number, skip to step 7.
JOG DIAL Making a voice call using the JOG DIAL directory! Before using this feature, program the desired names and telephone numbers into the directory (p. 36). 1 Rotate JOG DIAL until the desired name is displayed. Example: Display Handset Lisa Handset is off the main unit: Press TALK on the handset. 2 Handset is on the main unit: Press DIGITAL SP-PHONE or lift the handset. ● The unit will start dialing automatically.
Caller ID Caller ID service from your phone company! This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to Caller ID service. Set the following ring count settings to 2 or more rings beforehand. — TAD ring count and FAX ring count (feature #06 on page 83) — TEL/FAX ring count (feature #78 on page 88) How Caller ID is displayed The calling party’s name or telephone number will be displayed after the first ring.
Caller ID Viewing caller information on the display Once a call is received, the caller’s information will be stored in the unit and the handset as a new call. After viewing, it will be stored as an old call. Handset Handset is off the main unit: Press or . Handset is on the main unit: Lift the handset. Example (2 new calls are received): 1 Display: Display 121new1calls ∨=New11111∧=Old EXIT To search from the most recent to oldest call: Press repeatedly.
Caller ID Main Unit 1 Display Press CALLER ID SEARCH . Example (2 new calls are received): Display: / CALLER ID SEARCH 21NEW1CALLS USE1JOG-DIAL 2 To search from the most recent to oldest call: Rotate JOG DIAL to the right (clockwise). JOG DIAL STOP To search from the oldest to the most recent call: Rotate JOG DIAL to the left. 3 Press STOP to stop viewing.
Caller ID Confirming caller information using the Caller ID list The unit will store caller information for up to 30 calls (Caller ID list). 1 To print the Caller ID list manually, press PRINT . PRINT Sample of a Caller ID list CALLER ID LIST Mar. 14 2000 11:37AM NO. 01 02 NEW NAME WENDY ROBERTS ALLAN STONE TELEPHONE NUMBER 345-678-9012 456-789-0123 TIME OF CALL Mar. 14 10:30AM Mar. 13 08:35AM ANSWER FAX TAD NO. 01 OLD NAME MIKE TIMAR TELEPHONE NUMBER 987-654-3210 TIME OF CALL Mar.
Caller ID Calling back/storing/editing/erasing caller information! In the handset 1 Handset is off the main unit: Press or . Handset is on the main unit: Lift the handset. Example: 2 131new1calls ∨=New11111∧=Old Press or repeatedly until the desired name (or telephone number) is displayed. Example: Display AUTO EXIT EDIT TALK CLEAR CINDY1TURNER 1-234-456-7890 11:20A1JAN12 / Calling back 3 Press TALK . ● The unit will start dialing automatically.
Caller ID In the JOG DIAL of the main unit 1 Example: Display: 2 Display Press CALLER ID SEARCH . / CALLER ID SEARCH 21NEW1CALLS USE1JOG-DIAL Rotate JOG DIAL until the desired name (or telephone number) is displayed. Example: ALLAN1STONE STOP SET FAX START Calling back 3 Press DIGITAL SP-PHONE or lift the handset. ● The unit will start dialing automatically. ● To send a fax – insert the document FACE DOWN and press FAX START . See pages 49 and 50 for details.
Caller ID Erasing all stored caller information Handset Handset is off the main unit: Press or . 1 Handset is on the main unit: Lift the handset. Example: Display 101new1call ∨=New11111∧=Old CLEAR 2 3 Press CLEAR . Press1CLEAR1for all1clear / Press CLEAR . 111All1clear Main unit 1 Press MENU three times. 2 Press SET . 3 Press SET . Display: MENU 3.CALLER1SET1UP CALL1LIST1ERASE ALL1ERASE1OK? ● To cancel erasing, press STOP , then MENU . 4 Press SET .
Caller ID For call waiting service users! Visual Call Waiting (Call Waiting ID) Service Visual Call Waiting (Call Waiting ID) Service allows your handset to display the second caller’s information. 1 2 When you receive a second call, you will hear a call-waiting tone, and the display will show: For the handset: (Example) NANCY1BROWN 1-000-222-3333 ----Waiting---- For the main unit: (Example) NANCY1BROWN Press FLASH/CALL WAIT or FLASH / CALL WAIT .
Voice Contact Talking to the other party after fax transmission or reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact 1 Press DIGITAL SP-PHONE while transmitting or receiving documents. Display: 2 Handset 1VOICE1STANDBY ● Your unit will call the other party with a distinctive ring.
Sending Faxes Sending a fax manually/using the JOG DIAL directory! 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: 3 Document guides Handset FAC ED OW N 123STANDARD If necessary, press RESOLUTION repeatedly to select the desired setting (see right). / JOG DIAL Display QUICK SCAN FAX START RESOLUTION STOP Manually 4 Press DIGITAL SP-PHONE or lift the handset.
Sending Faxes To transmit more than 10 pages at a time Convenient way to send a fax Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit. You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document. 1. Enter the fax number. ● The handset must be on the cradle. 2. Insert the document. 3. Press FAX START . To stop transmission Press STOP .
Sending Faxes Documents you can send Maximum size Effective scanning area 600 mm (235⁄8" ) 128 mm (5" ) Minimum size 128 mm (5" ) 216 mm (81⁄2" ) Document weight Scanned area Single sheet: 45 g/m2 to 90 g/m2 (12 lb. to 24 lb.) 208 mm (83⁄16" ) Multiple sheets: 60 g/m2 to 75 g/m2 (16 lb. to 20 lb.) 4 mm Paper width 216 mm (81⁄2" ) Note: ● Remove clips, staples or other similar fastening objects. that ink, paste or correction fluid has dried. ● Do not send the following types of documents.
Sending Faxes Reports for confirmation To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of fax transmission results. To use this feature, activate feature #04 (p. 83). Sample of a sending report SENDING REPORT Jan. 20 2000 09:19AM YOUR LOGO : YOUR FAX NO. : NO. OTHER FACSIMILE START TIME USAGE TIME MODE 01 2345678 Jan. 20 09:18AM 00'51 SND PAGES RESULT COMMUNICATION ERROR 00 SND: Sent directly.
Sending Faxes Sending a fax with the voice guide! You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically. 1 Press HELP twice. 2 Press SET . Display: 1.SEND1GUIDE Voice guide: Display FAC ED To transmit, insert the document face down until you hear the beep. 3 Insert the document FACE DOWN. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 49).
Sending Faxes One time broadcast transmission! This feature is useful for sending the same document to selected parties whose fax numbers are stored in the JOG DIAL directory. If you only wish to send a document once, select the parties for each transmission. Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p. 36). 1 2 Insert the document FACE DOWN. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 49).
Sending Faxes Broadcast transmission to pre-programmed parties! This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the JOG DIAL directory. First program the parties (see below) then see page 57 for transmission. Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p. 36). Programming the stations in the broadcast memory 1 Press DIRECTORY PROGRAM twice. Display BROADCAST PRESS1SET 2 Press SET .
Sending Faxes Adding/erasing a station in the broadcast memory 1 Rotate JOG DIAL until the following is displayed. Display: 2 Press DIRECTORY PROGRAM . ADD= DELETE=# Adding 3 4 Press 5 Press to select “ADD”. Rotate JOG DIAL until the desired name is displayed. Example: Mike SET . 111REGISTERED111 Example: ● 6 Nikki To add other stations, repeat steps 4 and 5 (up to 20 stations). Press DIRECTORY PROGRAM to exit the program. Erasing 3 4 Press to select “DELETE”.
Sending Faxes Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 109). 1 Insert the document FACE DOWN. ● If necessary, press RESOLUTION repeatedly to select the desired setting (p. 49). 2 Rotate JOG DIAL displayed.
Receiving Faxes Setting the unit to receive faxes! Use as answering device and/or fax Use only as fax Hi, this ... is Mike How you want the unit to receive calls You have to set this. You want to receive all voice and fax calls automatically. You have a separate telephone line just for faxes. TAD/FAX mode (p. 68) FAX ONLY mode (p. 61) Turn AUTO ANSWER on by pressing AUTO ANSWER . ▼ MEMORY% CALLS ON AUTO ANSWER This is how the unit will operate.
Receiving Faxes Voice mail service (Distinctive Ring) Mostly voice calls Other options With PC 2-number example If you have a computer attached to the same telephone line, see page 64. Ring Ring Ring To the same line Facsimile No. (555-1333) Telephone No. (555-1111) You need to subscribe to Distinctive Ring Service. Setting the Distinctive Ring pattern (feature #31 on page 85) Select the same ring pattern assigned to the facsimile number.
Receiving Faxes TEL mode! (answering all calls manually) Activating the TEL mode If the arrow (▼) is shown on the right of the display, turn it off by pressing AUTO ANSWER . Display: Display Handset TEL1MODE ON Receiving a fax manually ■ With the main unit 1 When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press FAX START .
Receiving Faxes FAX ONLY mode! (all calls are received as faxes) Activating the FAX ONLY mode 1 2 Set feature #77 to “FAX ONLY” (p. 88). Display If the arrow (▼) is not shown on the right of the display, turn it on by pressing AUTO ANSWER . ● The display will show the number of rings before the unit answers a call in the FAX ONLY mode. Display: PICKUP1&1RCV1FAX JOG DIAL AFTER131RINGS AUTO ANSWER 3 SET If necessary, rotate JOG DIAL until the desired ring count is displayed, and press SET .
Receiving Faxes TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below. A call is received. The fax machine will not ring. TEL/FAX delayed ring count This message will be played to the calling party. Hello! To send a fax, start transmission.
Receiving Faxes When an extension telephone is connected A call is received. The fax machine will not ring but the extension telephone will ring twice. TEL/FAX delayed ring count This message will be played to the calling party. Voice call Hello! To send a fax, start transmission. To speak with someone, please wait. Ring Ring ● The call is connected. Fax calling tone* The fax machine will automatically receive documents without ringing.
Receiving Faxes Using the unit with a computer! We recommend you use separate wall jacks for the unit and the computer. Wall jack Computer Fax machine Wall jack Note: ● ● Set the fax machine to the TEL mode. The device which has the shortest ring count will answer a call first. Extension telephone! If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press FAX START on the fax machine.
Receiving Faxes Pager call - when the unit receives a fax or voice message! This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message. ● If you have subscribed to a Caller ID service, your pager will display the caller’s telephone number before the number “11” or “22” (see below). 1 Press MENU . 2 Press 3 Press SET . 4 Rotate JOG DIAL to select “ON”. Display: Display MENU 1.SYSTEM1SET1UP , then 7 0 .
Copying Making a copy! The unit can make single or multiple copies (up to 50). Any transmittable document (p. 51) can be copied. 1 2 Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: ● 3 Document guides 123STANDARD FAC ED If necessary, press RESOLUTION repeatedly to select the desired setting (p. 49). Press COPY START .
Copying To enlarge a document Select “200%” or “150%” by pressing COPY ZOOM (+). The unit will only enlarge the center part of the document and print it on two pages. Example of a 200% enlarged copy Original document Example of a 150% enlarged copy Enlarged copy Original document A B C D Enlarged copy A B C D B C B C E F G H E F G H Area to be enlarged Area to be enlarged F G F G To reduce a document The unit can reduce the original document.
Setup TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically) When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message. ● You can use either the pre-recorded greeting messages (p. 69) or your own greeting message (p. 70).
Greeting Pre-recorded greeting messages! The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 70. ■ When the unit is ready to receive voice and fax calls: Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.
Greeting Recording your own greeting messages! You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes. Suggested messages TAD/FAX greeting message “This is (your name, business and/or telephone number). We are unable to answer right now.
Greeting Checking the greeting messages 1 Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 88). 2 If the arrow (▼) is not shown on the right of the display, turn it on by pressing AUTO ANSWER . If the arrow (▼) is shown on the right of the display, turn it off once then on again. TAD/FAX mode: Display PICKUP1&RCV1CALL AFTER121RINGS AUTO ANSWER TEL/FAX mode: ● TEL/FAX1MODE The unit will play the greeting message.
Incoming Messages Listening to recorded messages! When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 85). Press PLAY MESSAGES . ● Only the new recorded messages will be played. ● Adjust the speaker volume using or .
Incoming Messages Erasing recorded messages! Erase unnecessary messages to prevent memory from becoming full. Erasing a specific message 1 Display Press ERASE while listening to the message you want to erase. Display: 1234ERASING MESSAGE1ERASED Erasing all the messages Check that you have listened to all of the recorded messages. 1 START SET Press ERASE . Display: ERASE STOP 1.ALL1MESSAGES PRESS1START 2 Press START . ERASE1MESSAGES? YES:SET/NO:STOP ● 3 To cancel erasing, press STOP .
Recording Memo message! (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press RECORD . Display: 1.MEMO1MESSAGE Display PRESS1START 2 Press START . ● A long beep will sound. MEMO1RECORDING 3 Speak clearly about 20 cm (8 inches) away from the microphone. 4 When finished recording, press STOP .
From the Handset Operating from the handset! The following operations can be performed remotely with the handset.
From the Handset During playback Repeating a message Press 1 to play the current message. ● If you press 1 within 5 seconds of the beginning of a message, the previous message will be played. Skipping a message Press 2 . Erasing a specific message 4 while listening to the message you want Press to erase. ABC REPEAT SKIP GHI The message has been erased. ● NEW MSG JKL A long beep will also sound and the unit will then playback the next message.
Remote Operation Operating from a remote location! The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 83) and set the unit to the TAD/FAX mode before going out (p. 68).
Remote Operation Operation from a remote touch tone telephone! Listening to recorded messages 1 2 Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically. Voice guide example: 3 new messages. When there are no new recorded messages No new messages. Press 5 or wait for 4 seconds to listen to all the messages.
Remote Operation Other remote operations ■ Erasing a specific message 4 while listening to the message you Press want to erase. Voice guide example: ■ Turning Press 8 1 to turn ON the message transfer. The message has been erased. ● A long beep will also sound. The unit will then play back the next message. ■ Erasing Message transfer is set. Transfer phone number is 123···. Press 8 2 to turn OFF the message transfer. Message transfer is off. all the messages 5 to erase all the messages.
Option Transferring recorded messages to another telephone! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation. Program the transfer telephone number first (feature #60 on page 87) and set to the TAD/FAX mode. An incoming voice message is recorded in your unit. Your unit calls the transfer telephone number. Answer the call with the transfer telephone.
Option Recording your own transfer greeting message! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” 1 Press MENU . 2 Press 3 Display: 1.SYSTEM1SET1UP 7 When finished recording, press STOP . ● The unit will repeat your message. Adjust the volume using or . 8 Press MENU . , then 6 1 . TRNS-GREETING Press SET .
Features Summary Programming! The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 83–88). General programming method 1 Press MENU . 2 Select the feature you wish to program. ■ For basic features (p. 83) Rotate JOG DIAL until the desired feature is displayed. ■ For advanced features (p. 84–88) Rotate JOG DIAL until the following is displayed. ADVANCED1MODE Display: Display MENU 1.
Features Summary Basic features! Programming table Code Display & Feature SET1DATE1&1TIME #01 #02 To set the date and time YOUR1LOGO To set your logo Settings mm/dd/yy hh:mm (2 digits for each entry) (Up to 30 characters) How the unit operates See page 15 for details. See pages 16 and 17 for details. See page 18 for details. YOUR1FAX1NO.
Features Summary Advanced features! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL Display: until the following is displayed. ADVANCED1MODE Press SET and rotate JOG DIAL feature is displayed. until the desired Note: 3. Press SET . 4. Rotate JOG DIAL 5. Press SET . until the desired setting is displayed. 6. Press MENU . ● Step 4 may be slightly different depending on the feature. ● See page 82 for more details.
Features Summary Code Display & Feature AUTO1CALL.1LIST #26 To print the Caller ID list automatically Settings How the unit operates “ON”: The unit will print the Caller ID list automatically after every 30 new calls (p. 43). ON OFF See pages 62 and 63 for details. SILENT1FAX1RING #30 To change the number of rings when the unit detects a voice call in the TEL/FAX mode 3, 4, 5, 6 Select the ring pattern to be assigned to the facsimile number.
Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL Display: until the following is displayed. ADVANCED1MODE Press SET and rotate JOG DIAL feature is displayed. until the desired Note: 3. Press SET . 4. Rotate JOG DIAL 5. Press SET . until the desired setting is displayed. 6. Press MENU . ● Step 4 may be slightly different depending on the feature. ● See page 82 for more details. Programming table (cont.) Code Display & Feature REC.
Features Summary Code Display & Feature Settings GREETING1TIME To change the recording time for your own TAD/FAX greeting message (p. 70) 16s #54 60s MESSAGE1TRANS. #60 To transfer a recorded incoming message to another telephone (p. 80) ON OFF TRNS-GREETING #61 To check, record or erase a transfer greeting message ICM1MONITOR #67 To hear an incoming message (ICM) from the speaker when the answering device is recording the message.
Features Summary Advanced features (cont.)! How to set menu options 1. Press MENU . 2. Rotate JOG DIAL Display: until the following is displayed. ADVANCED1MODE Press SET and rotate JOG DIAL feature is displayed. until the desired Note: 3. Press SET . 4. Rotate JOG DIAL 5. Press SET . until the desired setting is displayed. 6. Press MENU . ● Step 4 may be slightly different depending on the feature. ● See page 82 for more details. Programming table (cont.
Error Messages Reports! If your unit cannot send a fax, check the following. – The number you dialed is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 52). Communication message Error code Cause & Remedy 40–42 46–52 58, 65 68, 72 FF ● A transmission or reception error occurred. Try again or check with the other party. 43 44 ● An overseas transmission error occurred.
Error Messages Display! If the unit detects a problem, one or more of the following messages will appear on the display. Main unit Display message Cause & Remedy ● There is something wrong with the unit. Contact our service personnel. 11COVER1OPEN ● The covers are open. Close them. 11CHECK1FILM ● 1CHECK1DOCUMENT ● The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 103) and try again.
Error Messages Display message Cause & Remedy MESSAGE1FULL ● There is no room left in memory to record a voice message. Erase unnecessary messages (p. 73). MODEM1ERROR ● There is something wrong with the modem circuit. Contact our service personnel. NO1FAX1REPLY ● The other party’s fax machine is busy or has run out of recording paper. Try again. PAPER1JAMMED ● A recording paper jam occurred. Clear the jammed paper (p. 98).
Operations When a function does not work, check here before requesting help! General Problem Cause & Remedy The power cord or telephone line cord is not connected. Check the connections (p. 14). ● If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter. I cannot make and receive calls. ● I cannot make calls. ● The dialing mode setting is wrong. Change the setting of feature #13 (p. 83).
Operations General (cont.) Problem Cause & Remedy The LOCATOR/INTERCOM button does not function. ● The handset is too far from the main unit or is engaged in an outside call. The CHARGE light never goes out while charging. ● This is normal. While having an intercom call, a series of tones is heard. ● Someone is calling you from outside. Press TALK or DIGITAL SP-PHONE to answer the outside call. The intercom call will be terminated.
Operations Cordless handset (cont.) Problem Cause & Remedy I cannot redial by pressing REDIAL/PAUSE . ● The redial function does not work right after storing telephone numbers in the handset (p. 34). ● If the last number dialed was more than 32 digits long, the number will not be redialed. “ ” flashes, the unit beeps intermittently and/or the following message is displayed. ● Charge the battery fully (p. 20) ● ● Clean the charge contacts (p. 104) and charge again. It is time to replace the battery.
Operations Fax – sending (cont.) Problem Cause & Remedy The other party complains that dirty patterns or black lines appear on their received document. ● The glass or rollers are dirty. Clean them (p. 103). I cannot make an international fax call. ● Use the overseas transmission mode of feature #23 (p. 84). Add two pauses at the end of the telephone number (p. 33) or dial manually. ● Fax – receiving Problem Cause & Remedy I cannot receive documents automatically.
Operations Receive mode Problem Cause & Remedy I cannot select the desired receive mode. ● If you want to set the TAD/FAX, FAX ONLY or TEL/FAX mode: — Select the desired mode using feature #77 (p. 88), and — Press AUTO ANSWER to turn on the arrow (▼) on the right of the display. ▼ Display: ON ● If you want to set the TEL mode: — Press AUTO ANSWER to turn off the arrow (▼) on the right of the display. ON The other party complains that they cannot send a document.
Operations Answering device Problem Cause & Remedy New messages cannot be recorded in the TAD/FAX mode. ● The memory is full. Erase unnecessary messages (p. 73, 79). I cannot retrieve recorded messages from a remote location. ● Press the remote operation ID correctly and firmly (p. 78). While operating the answering device from the handset, a series of tones is heard. ● Someone is calling you from outside. Press TALK to answer the outside call. The remote operation will be terminated.
Jams Recording paper jam! If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message. Display: PAPER1JAMMED Remove the jammed paper as follows. 1 Open the front cover by pulling up the center part. 2 Push the back cover open button ( 1 ) and open the back cover ( 2 ). Center part Front cover Back cover 2 1 3 Remove the jammed recording paper.
Jams Sending document jams! If the unit does not release the document during feeding, remove the jammed document as follows. 1 2 3 Open the front cover by pulling up the center part. Remove the jammed document carefully. Center part Close the front cover securely. Note: ● Do not pull out the jammed paper forcibly before opening the front cover. Front cover Jammed document Sending document does not feed, or multi-feeds! If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Ink Film Replacing the ink film! When the unit runs out of ink film, the following message will be displayed. Display: 11CHECK1FILM Install a new ink film. The following ink films are available for replacement. Each roll prints about 150 letter-size pages. See page 9 for accessory order information. Model No. KX-FA53: Replacement film (1 roll) Model No. KX-FA55: Replacement film (2 rolls) 1 Open the front cover by pulling up the center part.
Ink Film 4 Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Tags Stopper New ink film Stopper “T” shaped gear (blue) 5 Insert the blue core of the front ink film roll into the right slot of the unit ( 1 ). Insert the “T” shaped gear (blue) into the left slot of the unit ( 2 ). Insert the back ink film roll ( 3 ).
Battery Replacing the handset battery If “ ” flashes and/or “Recharge” is displayed after being fully charged, replace the battery with a new Panasonic rechargeable battery Model No. KX-A36. To order see page 9. To prevent memory loss, replace the battery within 3 minutes. 1 Press down on the arrow and slide the handset cover. 2 Disconnect the battery lead and remove the battery. Handset cover Battery 3 Battery lead Connect the new battery lead and insert the battery into the handset.
Cleaning Document feeder! If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder. 1 Disconnect the power cord and the telephone line cord. 2 Open the front cover by pulling up the center part. 3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly. 4 Clean the glass with a soft dry cloth.
Cleaning Thermal head! If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head. 1 2 3 4 Disconnect the power cord and the telephone line cord. 5 Close the back cover securely by pushing down on the dotted area at both ends. Close the front cover securely. 6 Connect the power cord and the telephone line cord. Open the front cover by pulling up the center part. Telephone line cord Open the back cover by pushing the back cover open button.
Print Reports Reference lists and reports! You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 83–88). Telephone number list: provides you with names and telephone numbers which are stored in the JOG DIAL directory. The telephone number codes are as shown below. P: A pause has been entered. F: A flash has been entered. Journal report: keeps records of fax transmission and reception.
Limited Warranty Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 PANASONIC Facsimile Products Limited Warranty Have any questions? CALL 1-800-HELP-FAX (1-800-435-7329) on: How to operate the unit, How to get repair service, How to get supplies.
Limited Warranty Servicenter Directory! For Product Information, Operating Assistance, Literature Request, Dealer Locations, and all Customer Service inquiries please contact: 1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am - 8pm EST. Web Site: www.panasonic.com (for customers in the USA or Puerto Rico ONLY) You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site. Factory Servicenters Locations CALIFORNIA 6550 Katella Avenue Cypress, CA 90630 800 Dubuque Avenue S.
FCC Information List of FCC requirements and information! If required by the telephone company, inform them of the following. ● FCC Registration No.: (found on the rear of the unit) ● Ringer Equivalence No.: (found on the rear of the unit) ● The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.
Specifications Technical data about this product! ■ Main Unit Applicable Lines: Document Size: Public Switched Telephone Network Max. 216 mm (81⁄2" ) in width Max. 600 mm (235⁄8" ) in length Effective Scanning Width: 208 mm (83⁄16" ) Recording Paper Size: Letter: 216 mm x 279 mm (81⁄2" x 11" ) Legal: 216 mm x 356 mm (81⁄2" x 14" ) Effective Printing Width: 208 mm (83⁄16" ) Transmission Time*: Approx. 9 s/page (Original mode)** Scanning Density: Horizontal: 8 pels/mm (203 pels/inch) Vertical: 3.
Index Index! A Accessories . . . . . . . . . . . . . . . . . . . . . . . .8, 9 Advanced features . . . . . . . . . . . . . . . . .84–88 Alert (Memory reception)(Feature #44) . . .60, 86 (Message)(Feature #42) . . . . . . . . . . . . .85 (Recording time)(Feature #43) . . . . . . . .86 Any key talk feature . . . . . . . . . . . . . . . . . . .26 AUTO ANSWER button/mode . . . . . . . . .58, 59 AUTO ANSWER setting (Feature #77) . . . . .88 AUTO button . . . . . . . . . . . . . . . . . . . . .
Index M Memory reception alert (Feature #44) . . .60, 86 Memory transmission . . . . . . . . . . . . . . . . . .49 Message alert (Feature #42) . . . . . . . . . . . .85 Message transfer (Feature #60) . . . . 80, 81, 87 MUTE button . . . . . . . . . . . . . . . . . . . . . . . .26 O Overseas transmission mode (Feature #23) . . . . . . . . . . . . . . . . . . . . .84 P Pager call (Feature #70) . . . . . . . . . . . . .65, 87 Paper jam . . . . . . . . . . . . . . . . . . . . . . . . . .98 Paper tray . . .
KX-FP95 KX-FP96 Proof of Purchase Panasonic FAX ADVANTAGE PROGRAM Free peace of mind, direct from Panasonic NO EXTRA COST FAX ADVANTAGE PROGRAM ■ ■ ■ 1-year limited warranty 1 parts & labor Toll-free help line Free overnight replacement 3 and repair program The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program.
