Quick Start Model No. KX-FP270 KX-FP265 Fax/Copy OPERATING INSTRUCTIONS Telephone To get started, please read the Quick Start section (pages 4 to 13). Initial Preparation Compact Plain Paper FAX Answering Device Help FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376. Comienzo Rápido (p. 129) Comienzo rápido en español (p. 129) Please read these Operating Instructions before using the unit and save for future reference.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines the facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5.
Quick Start Installation Remove the shipping tape from the unit and paper stacker, and install as follows. Shipping tape Shipping tape 1 Cover Film cartridge (See pages 23 and 24.) A. Slide the cover open lever forward. B. The cover is under tension to improve print quality. Pull up hard enough to open. C. Remove the leaflet from the unit. D. If the film in the film cartridge is slack, tighten it by Cover open lever winding the bottom side gears. Correct Incorrect Tight E.
Quick Start 2 Paper stacker (See page 25.) A. Lift the front of the unit, insert 3 the paper stacker into the slots and slide it until it stops. Paper tray (See page 26.) A. Open the paper tray. B. Insert the two tabs on the paper tray into the slots on the back of the unit. Tab Recording paper set lever Slots Bottom 4 Recording paper (See pages 26 and 27.) A. Pull the recording paper set lever forward. B. Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray. C.
Quick Start Connections 1 Handset cord 2 Telephone line cord A. Connect to the unit. B. Connect to the handset. A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack. RJ11C ( Line surge protector 3 ) Power cord A. Connect to the unit. B. Connect to a power outlet. 120 V, 60 Hz surge ( Power ) protector ● 6 For further details, see page 28. For assistance, call 1-800-435-7329.
Quick Start Voice calls - making/answering Voice calls - making ● ● 1 Lift the handset. 2 Dial the number. 3 When finished, hang up the handset. For further details, see page 34. If you have problems making a call, see page 111. For assistance, call 1-800-435-7329.
Quick Start Voice calls - answering ● ● 8 1 When the unit rings, lift the handset. 2 When finished, hang up the handset. For further details, see page 35. If you have problems answering a call, see page 111. For assistance, call 1-800-435-7329.
Quick Start Fax - sending/receiving Fax - sending 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document until a single beep is heard and the unit grabs the document. FA (up t CE DOW o 15 page N s) ● ● 4 Press DIGITAL SP-PHONE . 5 Dial the fax number. 6 When a fax tone is heard, press START/COPY/SET . For further details, see page 54. If you have problems sending a fax, see pages 111 and 112.
Quick Start Fax - receiving ● ● ● 1 When the unit rings, lift the handset. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/COPY/SET . 3 Hang up the handset. For further details, see page 72. You can select which way to receive calls according to your needs. See pages 70 and 71. If you have problems receiving a fax, see page 112. 10 For assistance, call 1-800-435-7329.
Quick Start Copy - making 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 4 5 6 ● ● Insert the document until a single beep is heard and the unit grabs the document. ● Make sure the handset is on the unit. FA (up t CE DOW o 15 page N s) Press START/COPY/SET . Enter the number of copies (up to 99). Press START/COPY/SET . For further details, see page 87. If you have problems making a copy, see page 113.
Quick Start Operating the answering device Setting the unit to receive voice messages and fax messages automatically 1 Press AUTO ANSWER until the AUTO ANSWER light turns on. AUTO AU TO ANSWER TAD/FA TAD/F A X ON ON 2 ● ● Make sure that the display shows “TAD/FAX MODE”. If the display does not show “TAD/FAX MODE” when the AUTO ANSWER light turns on, the setting needs to be changed to the TAD/FAX mode. See page 73. For further details, see page 89. 12 For assistance, call 1-800-435-7329.
Quick Start Listening to recorded messages 1 Press PLAY MESSAGES when the PLAY MESSAGES light is flashing or on. ● When the PLAY MESSAGES light is: — flashing, the unit will only play the new messages. — on, the unit will play all the messages. PLAY MESSAGES FLASH/ON ● For further details, see page 94. Erasing recorded messages Erasing a specific message 1 Press ERASE while listening to the message you want to erase.
Table of Contents Initial Preparation Accessories Included accessories ................ Accessory order information ............. 17 18 Help Button Help function ................... 19 Finding the Controls Location ..................... Overview ..................... 20 22 Setup Film cartridge ................... Paper stacker ................... Paper tray .................... Recording paper .................. Connections ...................
Receiving Faxes Making a copy ................... 87 Setup TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) ... Answering Device 89 Pre-recorded greeting messages .......... Recording your own greeting messages ....... Erasing your own recorded greeting messages .... Recording time for the TAD/FAX greeting message .. 90 91 92 93 Greeting Playing Messages Listening to recorded messages ...........
Reports General Information Comienzo rápido en español 16 Printing the feature settings, telephone numbers, the journal, printer test list and Caller ID list ..... 121 Fax Voice Guidance Fax voice guidance 122 Display Contrast Changing the LCD display contrast .......... 123 Reset Resetting the advanced features ........... 123 ................ FCC Information List of FCC requirements and information ....... 124 Warranty Limited Warranty ................. Servicenter Directory ...........
Accessories To order, call toll free 1-800-435-7329 or see the fax order instructions on page 18. Power cord ...... 1 pc. Part No. PQJA200Z Telephone line cord .......... Handset ........ 1 pc. 1 pc. Part No. PFJXE0105Z 1 pc. Film cartridge .... 1 pc. (with free starter film) Handset cord .... 1 pc. Part No. PQJA212M Part No. PQJA59V Paper stacker .... 1 pc. Paper tray ...... Part No. PFZE1FP250M Part No. PFYEFP200M If any items are missing or damaged, check with the place of purchase.
Accessories Accessory order information The free starter film is only 20 meters (65') long. We recommend that you buy regular film [100 m (328')] for uninterrupted use of your unit. For best results, use Panasonic replacement film, KX-FA135 or KX-FA136. To order, call toll free 1-800-435-7329 or see the fax order instructions below. Fax order: Please send a fax to 1-800-237-9080.
Help Button Initial Preparation Help function You can print a quick reference for assistance as follows. 1 Press HELP . 2 Press or until the desired item is displayed. The following items are available. Display: PRESS[▼ ▲]&[SET] 1. How to program your unit 1.HOW TO SET UP 2. How to store names in the JOG DIAL directory and how to dial them 2.JOG/AUTO DIAL 3. Help with problems operating answering device HELP START/COPY/SET 3.TAD OPERATION / 4. Help with problems sending faxes 4.FAX SENDING 5.
Finding the Controls Location ● Used to send faxes using the IQ-FAX function (p. 59). ● ● ● Used to erase recorded messages (p. 94). Used to erase your own recorded greeting messages (p. 92). ● ● ● Used to play recorded messages (p. 94). Used to record greeting messages (p. 91). Used to record memo messages and a telephone conversation (p. 96). ● Dial keypad ● Used for the Caller ID service (p. 46 to 49). Used to change from pulse to tone during dialing (p. 36).
Finding the Controls Initial Preparation Used for transmission to multiple stations (p. 66, 67). ● Used to insert a hyphen (p. 31, 38, 39). ● ● Used to select a resolution (p. 54). ● Used to insert one character or one space (p. 30, 31, 39). ● Used for the One-Touch Dial (p. 38, 40, 55). Used as command keys (p. 31, 39). ● 1 BROAD CAST 4 6 HYPHEN 9 2 5 7 INSERT 10 3 NAME/TEL NO. 8 SECRET LOWER RESOLUTION MENU Used to confirm a stored telephone number (p. 44).
Finding the Controls Overview Document feeder tray Paper tray Document guides Document entrance Recording paper entrance Speaker Recording paper set lever Cover open lever Cover Paper stacker Document exit Recording paper exit 22
Setup The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages. Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your Panasonic plain paper fax machine. Full size replacement film kits: ● KX-FA135 Film cartridge Complete kit includes: Film roll, gears and cartridge. (Prints about 330 letter size pages.) ● KX-FA136 Replacement film Two replacement film rolls only.
Setup 4 Remove the leaflet from the unit. Leaflet 5 If the film in the film cartridge is slack, tighten it by winding the bottom side gears. Blue label Incorrect Correct Tight Bottom side gears 6 Install the film cartridge into the unit. Film Film cartridge Installation label 7 Make sure that the blue label on the cartridge matches the one on the unit. Blue labels Blue gear 8 24 Close the cover securely by pushing down on both ends.
Setup 1 Remove the shipping tape from the paper stacker. 2 Lift the front of the unit and insert the paper stacker into the slots. Initial Preparation Paper stacker Bottom Slots 3 Confirm if the paper stacker is locked into the center slots. 4 Slide the paper stacker until it stops. Shipping tape Paper stacker Paper stacker Center slots Paper stacker Using legal size paper 1 Press the dotted area on the paper stacker extender.
Setup Paper tray 1 Open the paper tray. 2 Insert the two tabs on the paper tray into the slots on the back of the unit. ● Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. Paper tray Tabs Paper tray Slots Recording paper Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2 (20 lb.) paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper. For best results, use inkjet paper like Hammermill Jet Print.
Setup Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray. ● The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed. ● The paper should not be over the tab. ● If the paper is not inserted correctly, readjust the paper or the paper may jam. Correct Upper limit Tab Incorrect Stack of paper Paper tray 3 Move the recording paper set lever back.
Setup Connections 1 2 3 Connect the handset cord. Connect the telephone line cord. Connect the power cord. ● When the power is turned on for the first time, the unit will print some basic information. Power cord 120 V, 60 Hz surge ( Power ) protector Handset cord RJ11C Connect to “LINE”. surge ( Line protector ) Telephone line cord Note: ● The warranty does not cover damage due to power line surges or lightning. For additional equipment protection, we recommend the use of a surge protector.
Setup You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time Feb. 26 1998 04:02PM P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press START/COPY/SET . Display: 1.SYSTEM SET UP , then 0 1 .
Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . 2 Press 3 Press START/COPY/SET . Dial keypad Display: One-Touch Dial keys MENU 1.SYSTEM SET UP , then 0 2 . YOUR LOGO LOGO= STOP 4 Enter your logo, up to 30 characters, by using the dial keypad or JOG DIAL (see the next page). / START/COPY/SET JOG DIAL Example (using the dial keypad): Bill 1. Press 2 twice. INSERT LOGO=B Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup To select characters with the dial keypad Keys Dial keys One-Touch Dial keys Characters 1 1 [ ] { } + – 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r 8 T U V t u v 8 9 W X Y Z w x 0 0 ( ) ! / = s 7 y z 9 " # $ , . _ % & ¥ 1 HYPHEN key (Used to insert a hyphen.) 2 INSERT key (Used to insert one character or one space.
Setup Setting your facsimile telephone number 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Enter your facsimile telephone number up to 20 digits using the dial keypad or JOG DIAL . Dial keypad Display: MENU 1.SYSTEM SET UP , then 0 3 . YOUR FAX NO. NO.= If using JOG DIAL , press cursor. Example: / START/COPY/SET NO.=1234567 5 Press START/COPY/SET . 6 Press MENU . SETUP ITEM [ Note: ● The STOP to move the JOG DIAL ] button replaces a digit with a space and the button a “+”.
Volumes Initial Preparation Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press or . ¡ To turn the ringer off: 1. Press repeatedly until the following message is displayed. RINGER OFF= OK? Display: YES: PRESS SET 2. Press START/COPY/SET . ● To turn the ringer back on, press START/COPY/SET . / ¡ While the ringer volume is set to off: The display will show the following message.
Making and Answering Calls Voice calls - making 1 2 Press DIGITAL SP-PHONE or lift the handset. Display: Dial keypad TEL= Handset Dial the telephone number. Example: ● TEL=2345678 If you misdial, hang up and dial again. 3 When the other party answers, talk into the microphone or handset. 4 When finished, press DIGITAL SP-PHONE or hang up the handset. / MUTE Microphone DIGITAL SP-PHONE REDIAL/PAUSE To redial the last number 1. Press DIGITAL SP-PHONE or lift the handset. 2.
Making and Answering Calls Voice calls - answering 1 When the unit rings, press DIGITAL SP-PHONE or lift the handset. Handset 2 When finished, press DIGITAL SP-PHONE or hang up the handset.
Making and Answering Calls TONE, FLASH and PAUSE buttons TONE button TONE The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. FLASH button The FLASH button functions as the hookswitch on a regular telephone. If you misdial a telephone number, press the FLASH button firmly.
Making and Answering Calls Dialing mode (touch tone or pulse) When the unit is turned on, the unit will automatically set the dialing mode to “TONE” or “PULSE” if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Press 1.SYSTEM SET UP Telephone Display: MENU , then 1 3 .
One-Touch Dial Storing names and telephone numbers in the One-Touch Dial The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed numbers. 10 stations are available. ● The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key (BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see pages 66 and 67. 1 Press DIRECTORY PROGRAM .
One-Touch Dial To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters One-Touch Dial keys 1 [ ] { } + – / = 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) ! " # $ , .
One-Touch Dial Making a voice call using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see page 38). 1 Press DIGITAL SP-PHONE or lift the handset. Display: ● 2 TEL= Handset Confirm that there are no documents in the document feeder tray. For stations 1–5 Press the desired One-Touch Dial key. For stations 6–10 Press LOWER , then press the desired One-Touch Dial key.
JOG DIAL Storing names and telephone numbers in the JOG DIAL directory For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations for the KX-FP270, 60 stations for the KX-FP265) in addition to the One-Touch Dial. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory.
JOG DIAL Editing a stored name and number 1 Rotate JOG DIAL until the desired name is displayed. Mary Example: 2 Press DIRECTORY PROGRAM . 3 Press EDIT= DELETE=# to select “EDIT”. NAME=Mary ● If you do not need to edit the name, skip to step 5. 4 Edit the name by following the instructions on page 39. 5 Press START/COPY/SET . JOG DIAL START/COPY/SET DIRECTORY PROGRAM Example: ● NO.=0123456 If you do not need to edit the telephone number, skip to step 7. 6 Edit the telephone number.
JOG DIAL Erasing a stored name and number You can also erase a name and number stored in the One-Touch Dial by following the instructions below. 2 Press DIRECTORY PROGRAM . 3 Press EDIT= ERASE Telephone 1 Rotate JOG DIAL until the desired name is displayed. Smith Example: DELETE=# to select “DELETE”. DELETE OK? STOP YES: PRESS SET ● 4 If you do not want to erase the item, press STOP . JOG DIAL START/COPY/SET DIRECTORY PROGRAM Press START/COPY/SET .
JOG DIAL Making a voice call using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 41). 1 2 Rotate JOG DIAL until the desired name is displayed. Lisa Example: Dial keypad Handset Press DIGITAL SP-PHONE or lift the handset. ● The unit will start dialing automatically. DIALING 3 When the other party answers, talk into the microphone or the handset.
Caller ID Caller ID service from the phone company This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Caller ID and its capabilities The unit also stores the caller’s information and prints a list automatically after every 35 calls. ● To set this feature, see page 52. ● To print out the Caller ID list manually, see page 121.
Caller ID Viewing the Caller ID list on the display The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will be automatically erased. With the Caller ID list, the following convenient features are available. — Viewing who has called you on the display (See below.) — Dialing a telephone number from the list (See page 47.
Caller ID Calling back from the Caller ID list You can easily call back a telephone number recorded in the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., — The telephone number information was not received. 2 Press CALLER ID SEARCH . Example: 2 NEW CALLS Display: USE JOG-DIAL Telephone 1 or #). Handset Rotate JOG DIAL until the desired name or telephone number is displayed.
Caller ID Storing a telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list You can store a name and telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., — The telephone number information was not received. 1 or #). Press CALLER ID SEARCH . Example: b: To store in the JOG DIAL directory: Rotate JOG DIAL .
Caller ID Erasing a name/number from the Caller ID list You can erase some or all of the entries in the Caller ID list. Erasing a specific caller’s information 1 Press CALLER ID SEARCH . 2 NEW CALLS Display: USE JOG-DIAL 2 Rotate JOG DIAL until the desired name is displayed. WENDY ROBERTS 3 Press ERASE . ● The caller’s information is erased. Telephone Example: STOP JOG DIAL CALLER ID SEARCH DELETED ERASE ALLAN STONE ● 4 To erase other caller’s information, repeat steps 2 to 3.
Caller ID Erasing all callers’ information 1 Press MENU three times. 2 Press START/COPY/SET . 3 Press or displayed. 4 Press START/COPY/SET . Display: PRESS[▼ ▲]&[SET] until the following message is CALL LIST ERASE ALL ERASE OK? ● If you do not want to erase the information, press STOP . 5 Press START/COPY/SET . 6 Press STOP to exit the program. 50 MENU 3.
Caller ID Storing your area code When this feature is set, the caller’s telephone number is displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1” at the beginning. Press MENU three times. 2 Press START/COPY/SET . 3 Press or displayed. 4 Press START/COPY/SET . 5 Enter your area code using 3 digits with the dial keypad. 6 Press START/COPY/SET . 7 Press STOP to exit the program.
Caller ID Automatic Caller ID list This feature prints a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new one is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press Dial keypad Display: MENU 1.SYSTEM SET UP , then 2 6 . AUTO CALL.
Voice Contact Talking to the caller after fax transmission or reception You can have a conversation during the same call after the fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. 1 Press DIGITAL SP-PHONE while transmitting or receiving documents.
Sending Faxes Sending a fax manually 1 2 3 Document guides Open the document feeder tray. REDIAL/PAUSE Adjust the width of the document guides to the size of the document. Dial keypad FAC Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: E DO STANDARD 4 If necessary, press RESOLUTION repeatedly to select the desired setting (see the bottom of this page). 5 Press DIGITAL SP-PHONE or lift the handset. 6 Dial the fax number.
Sending Faxes Sending a fax using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see page 38). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Document guides Document feeder tray Adjust the width of the document guides to the size of the document.
Sending Faxes Sending a fax using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 41). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Adjust the width of the document guides to the size of the document.
Sending Faxes IQ-FAX This feature can only be used by those who apply to the FaxSav service. IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time efficient route and will automatically resend your fax for you, if the receiving fax machine is unavailable.
Sending Faxes Turning on the IQ-FAX function Before programming, confirm that your application has been processed by FaxSav. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press 1.SYSTEM SET UP , then 7 5 . IQ-FAX MODE=OFF or ▼▲ to select “ON”. MODE=ON ● START/COPY/SET ▼▲ If this feature is not required, select “OFF”. 5 Press START/COPY/SET . 6 Press MENU .
Sending Faxes Sending a fax using the Internet 1 2 3 Open the document feeder tray. Document guides Adjust the width of the document guides to the size of the document. E DO WN 5 Press IQ-FAX . One-Touch Dial keys START/COPY/SET IQFAX TO WHERE? Enter the fax number using the dial keypad, One-Touch Dial or JOG DIAL . IQ-FAX BROADCAST JOG DIAL RESOLUTION You can use the BROADCAST key (see pages 66 and 67). FAX= Press START/COPY/SET . TRYING IQ-FAX CONNECTING.....
Sending Faxes Documents you can send Maximum size Effective scanning area Scanned area 600 mm (235/8") 128 mm (5") Minimum size 4 mm 128 mm (5") 208 mm (83/16") 216 mm (81/2") Document weight Single sheet: 45 g /m2 to 90 g /m2 (12 lb. to 24 lb.) Multiple sheets: 60 g /m2 to 75 g /m2 (16 lb. to 20 lb.) Paper width 216 mm (81/2") Note: Remove clips, staples or other similar fastening objects. ● Check that ink, paste or correction fluid has dried. ● Do not send the following types of documents.
Sending Faxes Sending faxes by following the voice guide You can send the documents by following the voice guide. After transmission, the voice guide will turn off automatically. 1 2 Press MENU four times. Display: 4.SEND GUIDE Dial keypad Press HELP . FAC E DO Voice guide: WN To transmit, insert the document face down until you hear the beep. Insert the document FACE DOWN until a beep tone is heard. Voice guide: Press the speaker phone button, then dial the phone number.
Sending Faxes Sending report for confirmation The sending report will provide you with a printed record of the fax transmission result. One of the following choices is available. ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 Press 6 Press MENU .
Sending Faxes Automatic journal report This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press MENU 1.SYSTEM SET UP , then 2 2 .
Sending Faxes Delayed transmission (sending a fax at a specified time) Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance. 1 Insert the document FACE DOWN. 2 Press MENU . 3 Press 4 Press START/COPY/SET . Display: Dial keypad STANDARD FAC E DO 1.SYSTEM SET UP , then 2 5 .
Sending Faxes From memory The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 128. Setting memory transmission 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Dial keypad Display: Press MENU 1.SYSTEM SET UP , then 1 5 . SEND BY MEMORY or ▼▲ to select “ON”.
Sending Faxes Multiple stations This feature is useful when you send the same documents to selected parties whose telephone numbers are stored in the One-Touch Dial and JOG DIAL directory frequently. You must program the desired parties into the BROADCAST key (One-Touch Dial key 1). Important: ● Before programming, make sure that the desired telephone numbers have been stored into the One-Touch Dial or JOG DIAL directory. ● The BROADCAST key can be used as One-Touch Dial key 1 or as the broadcast key.
Sending Faxes Using the BROADCAST key The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 128. 1 2 Insert the document FACE DOWN. Press BROADCAST . FAC E DO ● The documents will be fed into the unit and scanned into memory.
Sending Faxes Overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Dial keypad Display: Press 1.SYSTEM SET UP , then 2 3 . OVERSEAS MODE MODE=OFF or ▼▲ to select “ON”. MODE=ON ● If ▼▲ Press START/COPY/SET . 6 Press MENU .
Sending Faxes Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of the other party’s machine. If you hear a: — Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or ran out of paper. Check with the other party.
Receiving Faxes Setting the unit to receive calls Option A To receive voice and fax calls automatically. How you want the unit to receive faxes Voice/Fax call Fax call TAD/FAX mode FAX ONLY mode PRE-SELECTED SETTING AUTO ANSWER is ON. You have to set this. AUTO ANSWER TAD/FAX ON AUTO ANSWER light 70 You have a separate telephone line just for fax calls. Hi, this ... is Mike (Telephone Answering Device/Facsimile mode) (See page 89.) This is how the unit will operate.
Receiving Faxes Option C Option D Other options To answer all voice and fax calls yourself. You have a Distinctive Ring service from the telephone company (this allows you to have up to 3 telephone numbers on the same line). Voice mail If you have a voice mail service from your telephone company, you also need to subscribe to a Distinctive Ring service. See pages 76 and 77. g Rinng i R ng Ri 2 number example To the same line Telephone No. (555-1111) TEL mode (See page 72.) AUTO ANSWER is OFF.
Receiving Faxes TEL mode (answering all calls manually) Turn off the AUTO ANSWER mode by pressing AUTO ANSWER until the AUTO ANSWER light turns off. ● DIGITAL SP-PHONE The display will show the following. Display: Handset TEL MODE 1 When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, AUTO AU TO ANSWER TAD/FA TAD/F A X ON OFF press START/COPY/SET .
Receiving Faxes FAX ONLY mode (all calls are received as faxes) Changing the AUTO ANSWER setting to the FAX ONLY mode 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press Dial keypad Display: MENU 1.SYSTEM SET UP , then 7 7 . AUTO ANSWER MODE=TAD/FAX ▼ ▲ Fax/Copy or to select “FAX ONLY”. MODE=FAX ONLY▼ ▲ / AUTO AU TO ANSWER TAD/FA TAD/F A X ON START/COPY/SET 5 Press START/COPY/SET . 6 7 Press MENU .
Receiving Faxes Setting the ring count in the FAX ONLY mode This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 rings. Helpful hints: ● To answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.
Receiving Faxes Setting up with a computer Always connect the fax machine directly to the wall jack. Wall jack Fax machine Fax/Copy Wall jack Computer Note: ● Turn off the AUTO ANSWER mode on the fax machine. ● The device which has the shortest ring count will answer a call first.
Receiving Faxes Distinctive Ring service (ring pattern detection feature) This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature. This feature will work irregardless of the AUTO ANSWER or receive mode settings.
Receiving Faxes Setting the Distinctive Ring pattern assigned for faxes Select the ring pattern of the facsimile number that is assigned by your telephone company. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press or to select the ring pattern to be assigned to the facsimile number. Display: 1.SYSTEM SET UP , then 3 1 .
Receiving Faxes TEL/FAX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you connected an extension telephone, see the next page. The first greeting message will be played (see page 90). The unit will ring up to 3 times.
Receiving Faxes Ring pattern when an extension telephone is connected The first greeting message will be played (see page 90). The unit will ring up to 3 times.*** (The extension telephone will not ring.) OR Ring Ring Ring Silent fax recognition ring count Voice call A call is received. Ring Ring The second greeting message will be played (see page 90). You can record your own greeting message (see page 91). Fax/Copy The extension telephone will ring twice.* (The unit will not ring.
Receiving Faxes Changing the AUTO ANSWER setting to the TEL/FAX mode 1 Select “TEL/FAX” in step 4 of feature setting #77 (see page 73). ● The unit will print an information list. 2 If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER . ● The unit will play the second greeting message of the TEL/FAX mode and the display will show the following message. Display: TEL/FAX MODE AUTO AU TO ANSWER TAD/FA TAD/F A X ON ON We recommend the following setup.
Receiving Faxes TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press or to select the desired number, or enter the number using the dial keypad. 5 Press START/COPY/SET . 6 Press MENU . Display: Press MENU 1.SYSTEM SET UP , then 7 8 .
Receiving Faxes Extension telephone When you connect an extension telephone on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press START/COPY/SET . Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. 1 2 3 When the extension telephone rings, lift the handset of the extension telephone.
Receiving Faxes Other size documents When the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and received document.
Receiving Faxes Memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . 6 Press MENU . Display: Press MENU 1.SYSTEM SET UP , then 4 4 . RECEIVE ALERT MODE=ON ● or ▼▲ to select the desired setting.
Receiving Faxes Pager call - when your unit receives a fax This feature allows your unit to call your pager when your unit receives a fax document. 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press 1.SYSTEM SET UP Press START/COPY/SET . ● The unit will dial the stored number. PAGER TEST , then 7 0 . FAX PAGER CALL MODE=OFF or ▼▲ 8 Confirm if the message is displayed on your pager. 9 Press DIGITAL SP-PHONE . to select “ON”.
Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film prints about 15 letter size documents. Display: ● FILM NEAR EMPTY If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press MENU 1.SYSTEM SET UP , then 7 9 . FILM DETECTION MODE=ON ● or ▼▲ to select the desired setting.
Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (see page 60) can be copied. 1 Open the document feeder tray. ● If the display shows “CHECK PAPER”, make sure you pull the recording paper set lever forward when installing paper. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
Copying Printing collated copies The unit will print uncollated copies. You can also print collated copies. See the example below. Example: Making two copies of a 4 page original document. 1 4 1 2 If you turn the collating feature on, the unit will store the document into memory and print it. If memory becomes full while storing, the unit will only print out the stored pages. ● After copying, the collating feature will turn off automatically.
Setup TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) When you turn on AUTO ANSWER (the pre-selected setting is TAD/FAX), the unit will work as a facsimile machine and/or answering device. If a fax call is detected, the unit will automatically switch to receive faxes. If a voice call is detected, the answering device will begin recording and the caller can leave a voice message.
Greeting Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. ■ When you do not record your own greeting message (next page), one of the following messages will be played according to the AUTO ANSWER setting (TAD/FAX mode or TEL/FAX mode). TAD/FAX mode Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep.
Greeting Recording your own greeting messages The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for best performance. ● You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (see page 93). Suggested messages TAD/FAX greeting message “This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.
Greeting Erasing your own recorded greeting messages 1 Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to erase the greeting message (see page 73). 2 Press ERASE two times. ● The display will show one of the following according to your selection in step 1. For the TAD/FAX greeting: Display: ERASE 2.TAD GREETING STOP PRESS START For the TEL/FAX greeting: 2.T/F GREETING PRESS START 3 Press START/COPY/SET .
Greeting Recording time for the TAD/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Display: Press MENU 1.SYSTEM SET UP , then 5 4 . GREETING TIME MODE=16s or ▼▲ to select the desired setting. START/COPY/SET / Press START/COPY/SET .
Playing Messages Listening to recorded messages When the unit receives voice messages; — the PLAY MESSAGES light will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (page 106) is set to “ON”. When the PLAY MESSAGES light is flashing CALLS (call counter) Press PLAY MESSAGES . ● Only the new recorded messages will be played. When the PLAY MESSAGES light is on Press PLAY MESSAGES . ● All messages will be played.
Playing Messages Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate JOG DIAL one click to the left while listening to the message you want to repeat. ● If you rotate JOG DIAL within 5 seconds of the beginning of the message, the previous message will be played. ● To play back a specific message, rotate JOG DIAL to the left until you hear the message you want to repeat. Skipping a message Rotate JOG DIAL one click to the right to play the next message.
Recording Memo message (leaving a message for others or yourself) To leave a private message for someone or yourself, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press RECORD . Display: 1.MEMO MESSAGE PRESS START 2 Press START/COPY/SET . ● A long beep will sound. MEMO RECORDING 3 4 Speak clearly into the microphone. RECORD STOP When finished, press STOP . START/COPY/SET Telephone conversation You can record a telephone conversation.
Remote Operation Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Set the unit to the TAD/FAX mode before going out (see page 89).
Remote Operation Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 Enter the desired number. 6 Press MENU . Display: Press 1.SYSTEM SET UP , then 1 1 . REMOTE TAD ID ID=111 START/COPY/SET Press START/COPY/SET .
Remote Operation From a remote touch tone telephone Listening to messages 1 2 3 Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. — The voice guide will tell you the number of new recorded messages and play them automatically. ● You can repeat the new recorded messages by pressing 4 in the same call. Voice guide example: 3 new messages. Press 5 to listen to all of the recorded messages.
Remote Operation Erasing incoming messages from memory Erasing a specific message Press erase. 4 while listening to the message you want to Voice guide example: — A long beep and the voice guide will be heard. Then the unit will continue with the next message. The message has been erased. Erasing all messages Press 5 to erase all messages. — A long beep and the voice guide will be heard. Voice guide example: All messages have been erased.
Remote Operation Re-recording a greeting message You can change the contents of the greeting message for the TAD/FAX mode. 1. Press 7 to start recording. ● A long beep will sound. 2. Speak clearly up to 16 seconds. ● If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds. 3. When finished, press 9 . ● The new greeting message will be played.
Options Transferring recorded messages to another phone This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call. Message transfer: Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred. You can retrieve the message during the same call using the remote operation. Pager call: Program the pager number first.
Options Recording a message transfer greeting message The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message Message transfer greeting message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for the remote operation.” Note: ● If you do not record a message, the pre-recorded message will be played (see page 102). Dial keypad 1 Press MENU .
Options Setting the message transfer/pager call 1 Press MENU . 2 Press 3 Press START/COPY/SET . Display: Press START/COPY/SET . 1.SYSTEM SET UP 7 8 Press MENU . MESSAGE TRANS. , then 6 0 . MODE=OFF SETUP ITEM [ ▼▲ Dial keypad 4 Press or ] MENU to select “MESSAGE” or “PAGER”. MESSAGE: transfers incoming messages. PAGER: calls your pager. OFF: turns off this feature. ● If this feature is not required, select “OFF”. 5 Press START/COPY/SET .
Options Ring count in the TAD/FAX mode This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages.
Options Incoming message recording time You can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Dial keypad Display: Press MENU 1.SYSTEM SET UP , then 1 0 . RECORDING TIME MODE=VOX or ▼▲ to select the desired setting.
Options Recording time alert (beeps when memory is almost full) When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Press MENU 1.SYSTEM SET UP , then 4 3 . REC. TIME ALERT MODE=OFF or ▼▲ to select “ON”. MODE=ON ● ▼▲ / If this feature is not required, select “OFF”. START/COPY/SET Press START/COPY/SET . SETUP ITEM [ ] Press MENU .
Error Messages Reports When your fax does not transmit, check the following items first. – The number you dialed is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (see pages 62 and 63). Communication message Error code Cause & Remedy 41–72 FF ● A transmission or reception error occurred. Try again or check with the other party. — ● The document is jammed.
Error Messages LCD display If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CHECK COVER CHECK DOCUMENT CHECK FILM CHECK LEVER CHECK MEMORY CHECK PAPER FAX IN MEMORY FAX MEMORY FULL ● There is something wrong with the unit. Contact our service personnel. ● The cover is open. Close it. ● The document is not fed into the unit properly. Reinsert the document.
Error Messages Display message Cause & Remedy NO FAX REPLY ● The other party’s fax machine is busy or ran out of recording paper. Try again. PAPER JAMMED ● A recording paper jam occurred under the film cartridge. Clear the jammed paper (p. 115). PLEASE WAIT ● The unit is checking if the film is set correctly. Wait for a while. REDIAL TIME OUT ● The other party’s fax machine is busy or ran out of recording paper. Try again. REMOVE DOCUMENT ● The document is jammed.
Operations When a function does not work, check here before requesting help General Problem Cause & Remedy I cannot make and receive calls. ● The power cord or telephone line cord is not connected. Check the connections (p. 28). I cannot make calls. ● The dialing mode setting is wrong. Change to “TONE” or “PULSE” (p. 37). The unit does not work. ● Disconnect the unit from the telephone line and connect the line to a known working telephone.
Operations Fax transmission Problem Cause & Remedy The other party complains that letters on their received document are distorted. ● The other party complains that dirty patterns or black lines appear on their received documents. ● The glass or rollers are dirty. Clean them (p. 120). I cannot make an international fax call. ● Use the overseas transmission mode (p. 68). Add two pauses at the end of the telephone number (p. 36) or dial manually.
Operations Copying Problem Cause & Remedy When you try to make a copy, the unit beeps and the display shows “CHECK PAPER”. ● Pull the recording paper set lever forward, make sure the paper is inserted correctly and push the recording paper set lever back. The unit does not make a copy. ● You cannot make a copy during programming. Try to make a copy after programming or stop the programming. A dirty pattern or a black line appears on the copied documents. ● The glass or rollers are dirty.
Operations If a power failure occurs The unit will not function. Transmission and reception will be interrupted. Check the transactions by printing a journal report. ● If fax documents are stored in memory, they will be lost. When power is restored, a power-down report will be printed out stating which contents in memory have been erased. ● If delayed transmission is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.
Jams Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 116. When paper has jammed under the film cartridge The display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. 1 2 3 Slide the cover open lever forward. 4 Remove the jammed recording paper.
Jams When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER Remove the jammed paper as follows. Pull the recording paper set lever forward, then pull out the jammed recording paper from the recording paper entrance. Push the set lever back. Recording paper set lever When paper has not been ejected even though “PAPER JAMMED” or “CHECK PAPER” is not displayed Check the recording paper exit. If there is jammed paper, remove it as follows.
Jams Sending document jams If the unit does not release the document during feeding, remove the document as follows. 1 2 3 4 Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open. Remove the jammed document carefully. Close the cover securely by pushing down on both ends. Note: ● Before opening the cover, do not pull out the jammed paper forcibly.
Ink Film How much film you have left To check the amount of remaining film, press FILM REMAINING while the unit is idle. The display indicates the approximate amount of remaining film. Display: FILM E F FILM E F When the film indicator points to this position, the remaining film will print up to 25 pages of letter size documents. Prepare a new film or film cartridge for replacement.
Ink Film 6 Insert the blue gear into the blue core of the new film. Blue core Slots Guide tabs 7 Insert the three green gears into the remaining cores of the new film. Blue gear Green gears Guide tabs Slots 8 Insert the film into the cartridge so that the blue gear matches the blue label on the cartridge. ● The shiny side should be facing up.
Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. 1 2 3 4 5 6 7 Disconnect the power cord and the telephone line cord. Telephone line cord Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open.
Reports Printing the feature settings, telephone numbers, the journal, printer test list and Caller ID list You can print out the following documents. Feature list: provides you with the current settings of the basic and advanced programming features (see pages 140 to 142). Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch Dial and JOG DIAL directory. The telephone number codes are as shown below. P: A pause has been entered. F: A flash has been entered.
Fax Voice Guidance Fax voice guidance You can hear the transmission result by the voice guidance. One of the following messages will be heard if this feature is set to on. — Transmission is complete. — Transmission has failed. — Transmission has been interrupted. When friendly reception (see page 84) is activated, one of the following messages will also be heard. — Please hang up the handset for reception. — Start reception. Changing the fax voice guidance setting One of the following choices is available.
Display Contrast / Reset Changing the LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 6 Press Dial keypad Display: Press MENU 1.SYSTEM SET UP , then 3 9 . LCD CONTRAST MODE=NORMAL or ▼▲ to select the desired setting. / Press START/COPY/SET . START/COPY/SET SETUP ITEM [ ] Press MENU .
FCC Information List of FCC requirements and information If required by the telephone company, inform them of the following. ● FCC Registration No.: (found on the bottom of the unit) ● Ringer Equivalence No.: (found on the bottom of the unit) ● The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.
Warranty Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.
Warranty Servicenter Directory For Product Information, Operating Assistance, Literature Requests, Dealer Locations, and all Customer Service inquiries please contact: 1-800-HELP-FAX (435-7329), Monday-Friday 9am - 8pm EST. Web Site: http://www.Panasonic.com You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site. Factory Servicenters Locations CALIFORNIA 6550 Katella Avenue Cypress, CA 90630 800 Dubuque Avenue S.
Warranty Notes for product service and shipping the product For product service ● Servicenters are listed on page 126. ● Call toll free 1-800-HELP-FAX (435-7329) for the location of an authorized servicenter. When you ship the product ● Carefully pack your unit, preferably in the original carton. ● Attach a letter, detailing the symptom or problem, to the outside of the carton. ● Send the unit to an authorized servicenter, prepaid and adequately insured.
Specifications Technical data about this product Applicable Lines: Document Size: Effective Scanning Width: Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modem Speed: Operating Environment: Dimensions (H ~W ~D): Mass (Weight): Power Consumption: Power Supply: Memory Capacity: Public Switched Telephone Network Max. 216 mm (81/2") in width Max.
Comienzo rápido en español Instalación Quite la cinta de transporte de la unidad y del apilador de papel y haga la instalación de la forma siguiente. Cinta de transporte Cinta de transporte 1 Cartucho de película Cubierta A. Deslice hacia adelante la palanca de abertura de la cubierta. B. La cubierta está bajo tensión para mejorar la calidad de la Palanca de abertura de la cubierta impresión. Tire hacia arriba con fuerza suficiente para abrirla. C. Quite la hoja de la unidad. D.
Comienzo rápido en español Conexiones 1 Cable del auricular A. Conéctelo a la unidad. B. Conéctelo al auricular. 2 Cable de línea telefónica A. Conéctelo a “LINE” de la unidad. B. Conéctelo a una toma de línea telefónica sencilla. RJ11C Protector contra sobrevoltaje de la línea 3 Cable de electricidad A. Conéctelo a la unidad. B. Conéctelo a una toma de corriente.
Comienzo rápido en español Programación inicial Ajuste de la fecha y la hora 1 Pulse MENU . 2 Pulse Teclado de marcación MENU Teclas de marcación de un toque INSERT , y luego 0 1 . 3 Pulse START/COPY/SET . 4 Introduzca el mes/día/año correcto seleccionándolos con 2 dígitos para cada uno utilizando el teclado de marcación o JOG DIAL . Si utiliza JOG DIAL , pulse para mover el cursor. 5 Pulse START/COPY/SET .
Comienzo rápido en español Memorización de nombres y números de teléfono para la marcación de un toque 1 Pulse DIRECTORY PROGRAM . 2 Para las estaciones 1–5 Pulse una de las teclas de marcación de un toque. ● Teclado de marcación Teclas de marcación de un toque LOWER Si selecciona la tecla de marcación de un toque 1, seleccione “DIAL MODE” pulsando , y luego pulse START/COPY/SET para ir a la siguiente indicación.
Comienzo rápido en español Memorización de nombres y números de teléfono en el directorio JOG DIAL Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la unidad proporciona también el directorio JOG DIAL (100 estaciones para el KX-FP270, 60 estaciones para el KX-FP265). 1 Pulse DIRECTORY PROGRAM . 2 Gire JOG DIAL e introduzca el nombre, hasta 10 caracteres, utilizando el teclado dé marcación (consulte la página 131) o JOG DIAL (consulte la página 132).
Comienzo rápido en español Para hacer/contestar una llamada de voz ■ Para hacer manualmente una llamada de voz 1 Levante el auricular. 2 Marque el número. 3 Cuelgue el auricular cuando termine. ■ Para hacer una llamada de voz utilizando la marcación de un toque 1 Levante el auricular. 2 Para las estaciones 1–5 Pulse la tecla de marcación de un toque deseada. Para las estaciones 6–10 Pulse LOWER , y luego pulse la tecla de marcación de un toque deseada. 3 Cuelgue el auricular cuando termine.
Comienzo rápido en español Envío de un fax ■ Envío manual de un fax 1 Abra la bandeja del alimentador de documentos. 2 Ajuste la anchura de las guías de documentos según el tamaño del documento. 3 Inserte el documento hasta que se oiga un pitido. 4 Pulse DIGITAL SP-PHONE . 5 Marque el número del fax. 6 Pulse START/COPY/SET cuando oiga el tono del fax.
Comienzo rápido en español Reciviendo un fax ■ Recepción manual de un fax 1 Levante el auricular cuando oiga el timbre de la unidad. 2 Cuando: — sea necesario recibir un documento, — se oiga un tono de llamada de fax (pitido lento), o — no se oiga sonido, pulse START/COPY/SET . 3 Cuelgue el auricular. ■ Recepción automática de un fax 1 Ponga la unidad en el modo AUTO ANSWER pulsando AUTO ANSWER hasta que se encienda el indicador AUTO ANSWER.
Comienzo rápido en español Operación del sistema de contestación ■ Preparación del mensaje de voz y de la recepción de documentos 1 Pulse AUTO ANSWER hasta que se encienda la luz AUTO ANSWER. AUTO AU TO ANSWER TAD/FA TAD/F A X ON Encendida 2 Asegúrese de que el visualizador muestre “TAD/FAX MODE”. ■ Escucha de mensajes grabados 1 Pulse PLAY MESSAGES cuando la luz PLAY MESSAGES esté parpadeando o encendida.
Index Index A Accessories ........... 17, 18 Advanced features ....... 141, 142 (Resetting) ........... 123 Alert (Memory reception) ....... 84 (Message) ........... 106 (Recording time) ........ 107 Area code ............. 51 AUTO ANSWER button .... 70, 71, 89 AUTO ANSWER setting .. 70, 71, 73, 80 Automatic dialing mode setting .... 28 B Basic features ........... BROADCAST key ........ Broadcast report .......... C Call counter ............ Caller ID .............. Caller ID list ...........
Index O One-Touch Dial (Making a voice call) . 40 (Sending faxes) ... 55 (Storing) ..... 38, 39 Other size documents ........ 83 Overseas transmission mode ..... 68 Overview ............. 22 P Pager call ............. 85 Paper jam ........... 115, 116 Paper stacker .......... 5, 25 Paper tray ............ 5, 26 PAUSE button ........... 36 PLAY MESSAGES button ...... 94 Power down report ......... 114 Power failure ............ 114 Power supply/cord ...... 6, 28, 128 Printing paper size .........
Features Summary Summary of user programmable features Basic features Code Available settings Feature & Display Setting the date and time #01 (2 digits for each entry) SET DATE & TIME Meaning mm/dd/yy hh:mm Page 29 Setting your logo #02 YOUR LOGO (Up to 30 characters) 30 (Up to 20 digits) 32 Setting your facsimile telephone number #03 YOUR FAX NO.
Features Summary Advanced features Code #22 Feature & Display Available settings Setting the journal report to print automatically Sending documents overseas OVERSEAS MODE Sending a fax at a specified time #25 #26 ON Activate OFF Deactivate ON Activate OFF Deactivate ON Activate OFF Deactivate ON Activate OFF Deactivate 3, 4, 5, 6 3 to 6 rings A, B, C, D Patterns A-D OFF Deactivate 100% 92% 86% 72% Deactivate reduction 92% reduction 86% reduction 72% reduction NORMAL Normal c
Features Summary Advanced features Code #54 Feature & Display Available settings Setting the recording time for the TAD/FAX greeting message 16s 16 seconds long 60s 60 seconds long MESSAGE PAGER OFF Transfers incoming messages. Calls your pager. Deactivate Recording the message transfer greeting message CHECK Checks the greeting message. RECORD Records the greeting message. TRNS-GREETING ERASE Erases the greeting message.
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