Quick Start Model No. To get started, please read the Quick Start section (pages 4 to 11). KX-FP250 KX-FP245 Telephone Fax/Copy OPERATING INSTRUCTIONS Initial Preparation Compact Plain Paper FAX Help FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376. Comienzo Rápido (p. 98) Comienzo rápido en español (p. 98) Please read these Operating Instructions before using the unit and save for future reference.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines the facsimile, telephone and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5.
Quick Start Installation Remove the shipping tape from the unit and stacker, and install as follows. Shipping tape Shipping tape 1 Cover Film cartridge (See page 19.) A. Slide the cover open lever forward. B. The cover is under tension to improve print quality. Pull up hard enough to open. C. Remove the leaflet from the unit. D. If the film in the film cartridge is slack, tighten it by Cover open lever winding the bottom side gears. Correct Incorrect Tight E.
Quick Start 2 Stacker (See page 21.) A. Lift the front of the unit, insert 3 the stacker into the slots and slide it until it stops. Paper tray (See page 22.) A. Open the paper tray. B. Insert the two tabs on the paper tray into the slots on the back of the unit. Tab Recording paper set lever Slots Bottom 4 Recording paper (See page 22.) A. Pull the recording paper set lever forward. B. Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray. C.
Quick Start Connections 1 Handset cord A. Connect to the unit. B. Connect to the handset. Answering machine (not included) For further details, see page 61. 2 Telephone line cord A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack. RJ11C surge ( Line protector ) 3 Power cord A. Connect to the unit. B. Connect to a power outlet. 120 V, 60 Hz surge ( Power ) protector ● 6 For further details, see page 24.
Quick Start Voice call - making/answering Voice call - making ● ● 1 Lift the handset. 2 Dial the number. 3 When finished, hang up the handset. For further details, see page 30. If you have a trouble, see page 81.
Quick Start Voice call - answering ● ● 8 1 When the unit rings, lift the handset. 2 When finished, hang up the handset. For further details, see page 31. If you have a trouble, see page 81.
Quick Start Fax - sending/receiving Fax - sending 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document until a single beep is heard and the unit grabs the document. FA (up t CE DOW o 15 page N s) ● ● 4 Press SP-PHONE . 5 Dial the fax number. 6 When a fax tone is heard, press START/COPY/SET . For further details, see page 41. If you have a trouble, see pages 81 and 82.
Quick Start Fax - receiving ● ● ● 1 When the unit rings, lift the handset. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/COPY/SET . 3 Hang up the handset. For further details, see page 58. You can select the desired option to receive calls according to your needs. See pages 56 and 57. If you have a trouble, see page 82.
Quick Start Copy - making 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 4 5 6 ● ● Insert the document until a single beep is heard and the unit grabs the document. ● Make sure the handset is hung up. FA (up t CE DOW o 15 page N s) Press START/COPY/SET . Enter the number of copies (up to 99). Press START/COPY/SET . For further details, see page 76. If you have a trouble, see page 83.
Table of Contents Initial Preparation Telephone Accessory Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Accessory order information . . . . . . . . . . . . . . . . . . . . . . . 14 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Finding the Controls Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Error Messages Printed reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Help Operations When a function does not work, check here before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Jams Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessory Included accessories To order, call toll free 1-800-435-7329 or see the fax order instructions below. Power cord. . . . . . . . 1 pc. Part No. PQJA200Z Telephone line cord . . . . . . . . . . . . . . 1 pc. Handset . . . . . . . . . . 1 pc. Handset cord . . . . . . 1 pc. Part No. PFJXE0105Z Part No. PQJA212M Part No. PQJA59V Stacker . . . . . . . . . . 1 pc. Paper tray . . . . . . . . 1 pc. Part No. PFZE1FP250M Part No. PFYEFP200M Film cartridge. . . . . . 1 pc.
Help Button Initial Preparation Help function You can print a quick reference for assistance as follows. 1 Press HELP . 2 Press or until the desired item is displayed. The following items are available. Display: PRESS[▼ ▲]&[SET] 1. How to program your unit 1.HOW TO SET UP 2. How to store names in the JOG DIAL directory and how to dial them 2.JOG/AUTO DIAL 3. Help with problems sending faxes 3.FAX SENDING 4. Help with problems receiving faxes HELP / START/COPY/SET 4.FAX RECEIVING 5.
Finding the Controls Location ● ● ● Used to change from pulse to tone during dialing (p. 32). Dial keypad ● ● Used to check the amount of remaining film (p. 88). In the copy mode, used to choose between “Collated and Uncollated” (p. 76, 77). Used to print a quick reference (p. 15). ● Used to turn on/off the auto answer mode (p. 56). ABC DEF GHI JKL MNO PQRS TUV WXYZ Used to send faxes using the IQ-FAX function (p. 46).
Finding the Controls Initial Preparation Used for transmission to multiple stations (p. 52, 53). ● Used to insert a hyphen (p. 27, 34, 35). ● ● Used to select a resolution (p. 41). ● Used to insert one character or one space (p. 26, 27, 35). ● Used for One-Touch Dial (p. 34, 36, 42). Used as command keys (p. 27, 35). ● 1 BROAD CAST 4 6 HYPHEN 9 2 5 7 INSERT 10 3 NAME/TEL NO. 8 SECRET LOWER RESOLUTION MENU Used to confirm a stored telephone number (p. 39).
Finding the Controls Overview Document feeder tray Paper tray Document guides Document entrance Recording paper entrance Speaker Recording paper set lever Cover open lever Cover Stacker Document exit Recording paper exit 18
Setup The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages. Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your Panasonic plain paper fax machine. Full size replacement film kits: ● KX-FA135 Film cartridge Complete kit includes: Film roll, gears and cartridge. (prints about 330 letter size pages) ● KX-FA136 Replacement film Two replacement film rolls only.
Setup 4 Remove the leaflet from the unit. Leaflet 5 If the film in the film cartridge is slack, tighten it by winding the bottom side gears. Blue label Incorrect Correct Tight Bottom side gears 6 Install the film cartridge into the unit. Film Film cartridge Installation label 7 Make sure that the blue label on the cartridge matches the one on the unit. Blue labels Blue gear 8 20 Close the cover securely by pushing down on both corners.
Setup 1 2 Initial Preparation Stacker Remove the shipping tape from the stacker. Lift the front of the unit, insert the stacker into the slots. Bottom Slots 3 Confirm the stacker is locked with the center slots. 4 Slide the stacker until it stops. Shipping tape Stacker Stacker Center slots Stacker Using legal size paper 1 Press the dotted area on the stacker extender. Dotted area POUSSER POUR OUVRIR PUSH TO OPEN Stacker extender 2 Open the stacker extender.
Setup Paper tray 1 Open the paper tray. 2 Insert the two tabs on the paper tray into the slots on the back of the unit. ● Do not place the unit in areas where the paper tray may be obstructed by walls, etc. Paper tray Tabs Paper tray Slots Recording paper Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2 (20 lb.) paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper. For best results, use inkjet paper like Hammermill Jet Print only.
Setup Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray. ● The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise a paper jam or multi-feed may occur. ● The paper should not be over the tab. ● If the paper is not inserted correctly, readjust the paper or a paper jam may occur. Correct Upper limit Tab Incorrect Stack of paper Paper tray 3 Move the recording paper set lever back.
Setup Connections 1 2 3 Connect the handset cord. Connect the telephone line cord. Connect the power cord. ● When the power is turned on for the first time, the unit will print some basic information. Power cord 120 V, 60 Hz surge ( Power ) protector Handset cord RJ11C Connect to “LINE”. ( Line surge protector ) Telephone line cord Note: ● The warranty does not cover damage due to power line surges or lightning. For additional equipment protection, we recommend the use of a surge protector.
Setup You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time Feb. 26 1998 04:02PM P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press START/COPY/SET . Display: 1.SYSTEM SET UP , then 0 1 .
Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . 2 Press 3 Press START/COPY/SET . Dial keypad Display: One-Touch Dial keys MENU 1.SYSTEM SET UP , then 0 2 . YOUR LOGO LOGO= STOP 4 Enter your logo, up to 30 characters, by using the dial keypad or JOG DIAL (see the next page). / START/COPY/SET JOG DIAL Example (using the dial keypad): Bill 1. Press 2 twice. INSERT LOGO=B Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup Pressing the dial keys will select a character as shown below. Keys Dial keys One-Touch Dial keys Characters 1 1 [ ] { } + – 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r 8 T U V t u v 8 9 W X Y Z w x 0 0 ( ) ! / = s 7 y z 9 " # $ , . _ % & ¥ 1 HYPHEN key (Used to insert a hyphen.) 2 INSERT key (Used to insert one character or one space.
Setup Setting your facsimile telephone number 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Enter your facsimile telephone number up to 20 digits using the dial keypad or JOG DIAL . Dial keypad Display: MENU 1.SYSTEM SET UP , then 0 3 . YOUR FAX NO. NO.= If using JOG DIAL , press cursor. Example: STOP to move the / START/COPY/SET NO.=1234567 5 Press START/COPY/SET . 6 Press MENU .
Volume Initial Preparation Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press or . ¡ To turn the ringer off: 1. Press repeatedly until the following message is displayed. RINGER OFF= OK? Display: YES: PRESS SET START/COPY/SET 2. Press START/COPY/SET . ● / To turn the ringer back on, press . ¡ While the ringer volume is set to off: The display will show the following message.
Making and Answering Calls Voice call - making 1 Press SP-PHONE or lift the handset. 2 Dial the telephone number. Display: TEL= Dial keypad Example: ● Handset TEL=2345678 If you misdial, hang up and dial again. 3 When the other party answers, talk into the microphone or handset. 4 When finished, press SP-PHONE or hang up the handset. MUTE REDIAL/PAUSE SP-PHONE To redial the last number 1. Press SP-PHONE or lift the handset. 2. Press REDIAL/PAUSE .
Making and Answering Calls Voice call - answering 1 When the unit rings, press SP-PHONE or lift the handset. 2 When finished, press SP-PHONE or hang up the handset.
Making and Answering Calls TONE, FLASH and PAUSE buttons TONE button TONE The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. FLASH button The FLASH button functions as the hookswitch on a regular telephone. If you misdial a telephone number, press the FLASH button firmly.
Making and Answering Calls Dialing mode (touch tone or pulse) The unit will automatically set the dialing mode to “TONE” or “PULSE” when the unit is turned on if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 Press 6 Press MENU . Display: Press MENU 1.SYSTEM SET UP , then 1 3 .
One-Touch Dial Storing names and telephone numbers in One-Touch Dial The unit’s memory allows you to use One-Touch Dial for rapid access to your most frequently dialed numbers. 10 stations are available. ● The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key (BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see pages 52 and 53. 1 Press DIRECTORY PROGRAM .
One-Touch Dial To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters One-Touch Dial keys 1 [ ] { } + – / = 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) ! " # $ , .
One-Touch Dial Making a voice call using One-Touch Dial Before using this feature, program the desired names and telephone numbers into One-Touch Dial (see page 34). 1 Press SP-PHONE or lift the handset. Display: ● 2 Confirm there are no documents in the document feeder tray. Handset For stations 1–5 Press the desired One-Touch Dial key. For stations 6–10 Press LOWER , then press the desired One-Touch Dial key.
JOG DIAL Storing names and telephone numbers in the JOG DIAL directory For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations for KX-FP250, 60 stations for KX-FP245) besides One-Touch Dial. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory. HELP-FAX (1-800-435-7329): If you cannot correct the problem after trying the help function (see page 15), call using this station (see page 39).
JOG DIAL Editing a stored name and number 1 Rotate JOG DIAL until the desired name is displayed. Mary Example: 2 Press DIRECTORY PROGRAM . 3 Press EDIT= to select “EDIT”. If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 35. Press START/COPY/SET . Example: ● 6 7 DELETE=# NAME=Mary ● 4 5 Dial keypad JOG DIAL START/COPY/SET NO.=0123456 DIRECTORY PROGRAM If you do not need to edit the telephone number, skip to step 7.
JOG DIAL Making a voice call using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 37). 1 Rotate JOG DIAL until the desired name is displayed. Lisa Example: 2 Press SP-PHONE or lift the handset. Handset ● The unit will start dialing automatically. Telephone DIALING 3 When the other party answers, talk into the microphone or the handset. TEL= STOP 4 SP-PHONE When finished, press SP-PHONE or hang up the handset.
Voice Contact Talking to the caller after fax transmission or reception You can have a conversation during the same call after the fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact 1 Press SP-PHONE while transmitting or receiving documents.
Sending Faxes Sending a fax manually 1 2 3 Document feeder tray Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: Dial keypad FACE DOWN STANDARD If necessary, press RESOLUTION repeatedly to select the desired setting (see the bottom of this page). 5 Press SP-PHONE or lift the handset. 6 Dial the fax number.
Sending Faxes Sending a fax using One-Touch Dial Before using this feature, program the desired names and telephone numbers into One-Touch Dial (see page 34). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Document feeder tray Adjust the width of the document guides to the size of the document. Display: If necessary, press RESOLUTION repeatedly to select the desired setting (see the bottom of page 41).
Sending Faxes Sending a fax using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 37). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Adjust the width of the document guides to the size of the document. Display: 5 Rotate JOG DIAL until the desired name is displayed.
Sending Faxes IQ-FAX This feature can only be used by those who apply to the FaxSav service. IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time efficient route and will automatically resend your fax for you, if the receiving fax machine is unavailable.
Sending Faxes Turning on the IQ-FAX function Before programming, confirm that your application has been processed by FaxSav. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press MENU 1.SYSTEM SET UP , then 7 5 . IQ-FAX MODE=OFF or to select “ON”. MODE=ON ● ▼▲ START/COPY/SET / ▼▲ If this feature is not required, select “OFF”. Press START/COPY/SET . 6 Press MENU .
Sending Faxes Sending a fax using the Internet 1 2 3 Open the document feeder tray. One-Touch Dial keys BROADCAST Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: STANDARD Document guides Document feeder tray Dial keypad FACE DOWN 4 If necessary, press RESOLUTION repeatedly to select the desired setting (see the bottom of page 41). 5 Press IQ-FAX .
Sending Faxes Documents you can send Maximum size Effective scanning area Scanned area 600 mm (235/8") 128 mm (5") Minimum size 4 mm 128 mm (5") 208 mm (83/16") 216 mm (81/2") Document weight Single sheet: 45 g /m2 to 90 g /m2 (12 lb. to 24 lb.) Multiple sheets: 60 g /m2 to 75 g /m2 (16 lb. to 20 lb.) Paper width 216 mm (81/2") Fax/Copy Note: ● Remove clips, staples or other similar fastening objects. ● Check that ink, paste or correction fluid has dried.
Sending Faxes Confirmation report The sending report will provide you with a printed record of the fax transmission result. One of the following choices is available. ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 Press 6 Press MENU .
Sending Faxes Automatic journal report printing This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press MENU 1.SYSTEM SET UP , then 2 2 .
Sending Faxes Delayed transmission (sending a fax at a specific time) Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance. 1 2 Insert the document FACE DOWN. Display: STANDARD Dial keypad One-Touch Dial keys Press MENU . 1.SYSTEM SET UP FACE DOWN 3 Press 4 Press START/COPY/SET .
Sending Faxes From memory The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 97. Setting memory transmission 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Dial keypad Display: Press MENU 1.SYSTEM SET UP , then 1 5 . SEND BY MEMORY MODE=OFF or to select “ON”.
Sending Faxes Multiple stations This feature is useful when frequently sending the same documents to selected parties whose telephone numbers are stored in One-Touch Dial and the JOG DIAL directory. You must program the desired parties into the BROADCAST key (One-Touch Dial key 1). Important: ● Before programming, make sure that the desired telephone numbers have been stored into One-Touch Dial or the JOG DIAL directory. ● The BROADCAST key can be used as One-Touch Dial key 1 or as the broadcast key.
Sending Faxes Using the BROADCAST key The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 97. 1 2 Insert the document FACE DOWN. BROADCAST Press BROADCAST . ● The documents will be fed into the unit and scanned into memory.
Sending Faxes Overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Dial keypad Display: Press 1.SYSTEM SET UP , then 2 3 . OVERSEAS MODE MODE=OFF or ▼▲ to select “ON”. MODE=ON ● If ▼▲ Press START/COPY/SET . 6 Press MENU .
Sending Faxes Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using One-Touch Dial or the JOG DIAL directory. This will tell you the status of the other party’s machine. If you hear a: — Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or ran out of paper. Check with the other party.
Receiving Faxes Setting the unit to receive calls Option A Option B To answer all voice and fax calls yourself. You have a separate telephone line just for fax calls. How you want to use the unit to receive faxes Voice/Fax call Fax call TEL mode FAX ONLY mode (See page 58.) (See pages 59 and 60.) AUTO ANSWER is OFF. PRE-SELECTED SETTING AUTO ANSWER is ON. You have to set this. ● When AUTO ANSWER FAX ON AUTO ANSWER light This is how the unit will operate when set this way.
Receiving Faxes Option C Option D You have Distinctive Ring service from the telephone company (this allows you to have up to 3 telephone numbers on the same line). You want to use the fax machine with an answering machine. Answering machine (not included) 2 number example To the same line Telephone (No.:555-1111) Facsimile (No.
Receiving Faxes TEL mode (answering all calls manually) Turn off the AUTO ANSWER mode by pressing AUTO ANSWER until the AUTO ANSWER light turns off. ● The display will show the following. Display: TEL MODE Handset 1 When the unit rings, press SP-PHONE or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, STOP SP-PHONE press START/COPY/SET . START/COPY/SET CONNECTING.....
Receiving Faxes FAX ONLY mode (all calls are received as faxes) Activating the FAX ONLY mode Turn on the AUTO ANSWER mode by pressing AUTO ANSWER until the AUTO ANSWER light turns on. ● The display will show the following. Display: FAX ONLY MODE The unit will automatically answer all calls and only receive fax documents. ● The number of rings before a call is answered can be changed (see page 60).
Receiving Faxes Setting the FAX ONLY mode ring count This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 5 rings. If you use the unit with an answering machine, select “5 EXT.TAM” (see pages 60 to 63). Helpful hints: ● To answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered.
Receiving Faxes Using with an answering machine Setting up the fax machine and an answering machine 1 Connect the answering machine to the EXT jack on the back of the fax machine. Peel off the tape on the EXT jack and connect the cord. Telephone line cord Fax/Copy 2 Answering machine (not included) If you plan to use the FAX ONLY mode on the fax machine, set the number of rings on the answering machine to less than 4. ● This will allow the answering machine to answer the call first.
Receiving Faxes How the fax machine and answering machine work Receiving voice calls The answering machine will record voice messages automatically. Receiving fax calls The fax machine will receive documents automatically. Receiving a voice message and fax document in one call The answering machine will record the voice message first. Then, the fax machine will be activated by the caller’s request and receive the document. For further details, see page 63.
Receiving Faxes Remote operation of your answering machine (remote activation ID) Some answering machines will allow you to retrieve voice messages from a remote location. To deactivate the fax machine while you are checking your messages, set the remote activation ID code for the answering machine. Important: ● This ID must be different from the fax activation code (see page 70). 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . Dial keypad Display: MENU 1.
Receiving Faxes Distinctive Ring service (ring pattern detection feature) This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature. This feature will work irregardless of the AUTO ANSWER or receive mode settings.
Receiving Faxes Setting the Distinctive Ring pattern assigned for faxes Select the ring pattern of the facsimile number that is assigned by your telephone company. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press or to select the ring pattern assigned to the facsimile number. Display: 1.SYSTEM SET UP , then 3 1 .
Receiving Faxes TEL/FAX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the unit, are not using an answering machine, and you want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have connected an extension telephone, see page 67. The unit will ring up to 3 times.*** R RRRRR R RR OR Answer the call using the handset.
Receiving Faxes Ring pattern when an extension telephone is connected The unit will ring up to 3 times. (The extension telephone will not ring.) OR Answer the call using the handset. RRR RRR RRR Silent fax recognition ring count Voice calling The extension telephone will ring once. (The unit will not ring.) Fax/Copy A call is received. If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone.
Receiving Faxes Changing the FAX ONLY mode to the TEL/FAX mode Change the AUTO ANSWER setting from the FAX ONLY mode to the TEL/FAX mode. 1 Press MENU . 2 Press 3 Press START/COPY/SET . 4 Press Dial keypad Display: MENU 1.SYSTEM SET UP , then 7 7 . AUTO ANSWER MODE=FAX ONLY ▼ ▲ or to select “TEL/FAX”. MODE=TEL/FAX ▼ ▲ / AUTO AU TO ANSWER FA X ON START/COPY/SET 5 Press START/COPY/SET . ON PRINTING ● The unit will print an information list. SETUP ITEM [ 6 7 ] Press MENU .
Receiving Faxes TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed. 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press or to select the desired number or enter the desired number using the dial keypad. 5 Press START/COPY/SET . Display: Press MENU 1.SYSTEM SET UP , then 7 8 .
Receiving Faxes Extension telephone When you connect an extension telephone to your unit or on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press START/COPY/SET . Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. 1 2 3 When the extension telephone rings, lift the handset of the extension telephone.
Receiving Faxes Other size documents When the size of the documents sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and received document.
Receiving Faxes Silent detection (receiving faxes from older model fax machines) This feature allows the unit to activate the fax function automatically if a silent pause longer than 4 seconds is detected when using an answering machine. Helpful hints: ● If you wish to receive documents from fax machines that do not send a fax calling tone, activate this feature. ● If you use an answering machine to give greeting messages and record incoming messages on a single cassette tape, deactivate this feature.
Receiving Faxes Memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press 5 Press START/COPY/SET . 6 Press MENU . Display: Press MENU 1.SYSTEM SET UP , then 4 4 . RECEIVE ALERT MODE=ON ● or ▼▲ to select the desired setting.
Receiving Faxes Pager call - when your unit receives a fax This feature allows your unit to call your pager when your unit receives a fax document. 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press 1.SYSTEM SET UP Press START/COPY/SET . ● The unit will dial the stored number. PAGER TEST , then 7 0 . FAX PAGER CALL MODE=OFF or ▼▲ 8 Confirm if the message is displayed on your pager. 9 Press SP-PHONE . to select “ON”.
Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film prints about 15 letter size documents. Display: ● FILM NEAR EMPTY If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report. Dial keypad 1 2 Press MENU . 3 Press START/COPY/SET . 4 Press Display: Press MENU 1.SYSTEM SET UP , then 7 9 . FILM DETECTION MODE=ON to select the desired setting.
Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (see page 47) can be copied. 1 Open the document feeder tray. ● If the display shows “CHECK PAPER”, make sure you pull the paper set lever when installing paper. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
Copying Printing collated The unit will print uncollated. You can also print collated. See the example below. For example: Making two copies of 4 page original document 1 4 1 2 If you turn the collating feature on, the unit will store the document into memory and print it. If memory becomes full while storing, the unit will only print out the stored pages. ● After copying, the collating feature will turn off automatically.
Error Messages Printed reports When your fax does not transmit, check the following items first. – The number you dialed is correct, and – The other party’s machine is a facsimile. If the problem remains, correct the problem by following the communication message printed on the sending and journal reports (see pages 48 and 49). Communication message Error code Cause & Remedy 41–72 FF ● A transmission or reception error occurred. Try again or check with the other party. — ● The document is jammed.
Error Messages LCD display If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CHECK COVER CHECK DOCUMENT CHECK FILM CHECK LEVER CHECK MEMORY CHECK PAPER FAX IN MEMORY FILM NEAR EMPTY FREE FILM EMPTY JOG-DIAL FULL LOADING ERROR MEMORY FULL NO FAX REPLY ● There is something wrong with the unit. Contact our service personnel. ● The cover is open. Close it. ● The document is not fed into the unit properly.
Error Messages Display message Cause & Remedy ● A recording paper jam occurred under the film cartridge. Clear the jammed paper (p. 85). PLEASE WAIT ● The unit is checking if the film is set correctly. Wait for a while. REDIAL TIME OUT ● The other party’s fax machine is busy or ran out of recording paper. Try again. REMOVE DOCUMENT ● The document is jammed. Remove the jammed document (p. 87). Attempted to transmit a document longer than 600 mm (235/8").
Operations When a function does not work, check here before requesting help General Problem Cause & Remedy I cannot make and receive calls. ● The power cord or telephone line cord is not connected. Check the connections (p. 24). I cannot make calls. ● The dialing mode setting is wrong. Change to “TONE” or “PULSE” (p. 33). The unit does not work. ● Disconnect the unit from the telephone line and connect the line to a known working telephone.
Operations Fax transmission Problem Cause & Remedy The other party complains that letters on their received document are distorted. ● The other party complains that dirty patterns or black lines appear on their received documents. ● The glass or rollers are dirty. Clean them (p. 90). I cannot make an international fax call. ● Use the overseas transmission mode (p. 54). Add two pauses at the end of the telephone number (p. 32) or dial manually.
Operations Copying Problem Cause & Remedy When you try to make a copy, the unit beeps and the display shows “CHECK PAPER”. ● Pull the paper set lever, make sure the paper is inserted correctly and push the paper set lever. The unit does not make a copy. ● You may be programming the unit. Try to make a copy after programming or stop the programming. A dirty pattern or a black line appears on the copied documents. ● The glass or rollers are dirty. Clean them (p. 90). The copied image is distorted.
Operations Using an answering machine Problem Cause & Remedy The greeting message on your answering machine is interrupted halfway and the caller cannot leave a voice message. ● The greeting message has a silent pause longer than 4 seconds. Re-record the greeting message. I pressed the remote access code to access the answering machine remotely, but the line was disconnected. ● The code may include “#” which is used for certain features provided by the telephone company.
Jams Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 86. When paper has jammed under the film cartridge The display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. 1 2 3 Slide the cover open lever forward. 4 Remove the jammed recording paper.
Jams When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER Remove the jammed paper as follows. Pull the recording paper set lever forward, then pull out the jammed recording paper from the recording paper entrance. Push the set lever back. Recording paper set lever When paper has not been ejected though neither “PAPER JAMMED” nor “CHECK PAPER” is displayed Confirm the recording paper exit.
Jams Sending document jams If the unit does not release the document during feeding, remove the document as follows. 1 2 Slide the cover open lever forward. 3 Remove the jammed document carefully. 4 Close the cover securely by pushing down on both corners. The cover is under tension to improve print quality. Pull up hard enough to open. Cover open lever Sending documents does not feed, or multi-feeds If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Ink Film How much film you have left To check the amount of remaining film, press FILM REMAINING while the unit is idle. The display indicates the approximate amount of remaining film. Display: FILM E F FILM E F When the film indicator points to this position, the remaining film will print up to 25 pages of letter size documents. Prepare a new film or film cartridge for replacement.
Ink Film 6 Insert the blue gear into the blue core of the new film. Blue core Slots Guide tabs 7 Insert the three green gears into the remaining cores of the new film. Blue gear Green gears Guide tabs Slots 8 Insert the film into the cartridge so that the blue gear matches the blue label on the cartridge. ● The shiny side should be facing up.
Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. 1 2 3 4 5 6 7 Disconnect the power cord and the telephone line cord. Telephone line cord Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open.
Reports Printing the feature settings, telephone numbers, the journal and printer test list You can print out the following documents. Feature list: provides you with the current settings of the basic and advanced programming features (see pages 110 and 111). Telephone number list: provides you with names and telephone numbers which are stored in One-Touch Dial and the JOG DIAL directory. The telephone number codes are as shown below. P: A pause has been entered. F: A flash has been entered.
Display Contrast / Reset Changing the LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. 1 2 Press MENU . 3 Press START/COPY/SET . 4 5 6 Press Dial keypad Display: Press MENU 1.SYSTEM SET UP , then 3 9 . LCD CONTRAST MODE=NORMAL or ▼▲ to select the desired setting. / Press START/COPY/SET . START/COPY/SET SETUP ITEM [ ] Press MENU .
FCC Information List of FCC requirements and information If required by the telephone company, inform them of the following. ● FCC Registration No.: (found on the bottom of the unit) ● Ringer Equivalence No.: (found on the bottom of the unit) ● The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.
Warranty Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.
Warranty Servicenter Directory For Product Information, Operating Assistance, Literature Request, Dealer Locations, and all Customer Service inquiries please contact: 1-800-HELP-FAX (435-7329), Monday-Friday 9am - 8pm EST. Web Site: http://www.Panasonic.com You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site. Factory Servicenters Locations CALIFORNIA 6550 Katella Avenue Cypress, CA 90630 800 Dubuque Avenue S.
Warranty Notes for product service and shipping the product For product service ● Servicenters are listed on page 95. ● Call toll free 1-800-HELP-FAX (435-7329) for the location of an authorized servicenter. When you ship the product ● Carefully pack your unit, preferably in the original carton. ● Attach a letter, detailing the symptom or problem, to the outside of the carton. ● Send the unit to an authorized servicenter, prepaid and adequately insured.
Specifications Technical data about this product Applicable Lines: Document Size: Effective Scanning Width: Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modem Speed: Operating Environment: Dimensions (H ~W ~D): Mass (Weight): Power Consumption: Power Supply: Memory Capacity: Public Switched Telephone Network Max. 216 mm (81/2") in width Max.
Comienzo rápido en español ● Esta guía le ofrece una explicación básica en español sobre cómo utilizar su facsímil. Índice Página Instalación ..................................................................................... 99 Conexiones ................................................................................... 100 Programación inicial ...................................................................... 101 Memorización de nombres y números de teléfono para la marcación de un toque.......
Comienzo rápido en español Instalación Quite la cinta de transporte de la unidad y del apilador y haga la instalación de la forma siguiente. Cinta de transporte Cinta de transporte 1 Cartucho de película Cubierta A. Deslice hacia adelante la palanca de abertura de la cubierta. B. La cubierta está bajo tensión para mejorar la calidad de la Palanca de abertura de la cubierta impresión. Tire hacia arriba con fuerza suficiente para abrirla. C. Quite la hoja de la unidad. D.
Comienzo rápido en español Conexiones 1 Cable del auricular A. Conéctelo a la unidad. B. Conéctelo al auricular. Contestador automático (no incluido) 2 Cable de línea telefónica A. Conéctelo a “LINE” de la unidad. B. Conéctelo a una toma de línea telefónica sencilla. RJ11C ( Protector contra sobrevoltaje de la línea ) 3 Cable de electricidad A. Conéctelo a la unidad. B. Conéctelo a una toma de corriente.
Comienzo rápido en español Programación inicial Ajuste de la fecha y la hora 1 Pulse MENU . 2 Pulse Teclado de marcación MENU Teclas de marcación de un toque INSERT , y luego 0 1 . 3 Pulse START/COPY/SET . 4 Introduzca el mes/día/año correcto seleccionándolos con 2 dígitos para cada uno utilizando el teclado de marcación o JOG DIAL . Si utiliza JOG DIAL , pulse para mover el cursor. 5 Pulse START/COPY/SET .
Comienzo rápido en español Memorización de nombres y números de teléfono para la marcación de un toque 1 Pulse DIRECTORY PROGRAM . 2 Para las estaciones 1-5 Pulse una de las teclas de marcación de un toque. ● Teclado de marcación Teclas de marcación de un toque LOWER Si selecciona la tecla de marcación de un toque 1, seleccione “DIAL MODE” pulsando , y luego pulse START/COPY/SET para ir a la siguiente indicación.
Comienzo rápido en español Memorización de nombres y números de teléfono en el directorio JOG DIAL Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la unidad proporciona también el directorio JOG DIAL (100 estaciones para el KX-FP250, 60 estaciones para el KX-FP245). 1 Pulse DIRECTORY PROGRAM . 2 Gire JOG DIAL e introduzca el nombre, hasta 10 caracteres, utilizando el teclado dé marcación (consulte la página 101) o JOG DIAL (consulte la página 102).
Comienzo rápido en español Para hacer/contestar una llamada de voz ■ Para hacer manualmente una llamada de voz 1 Levante el auricular. 2 Marque el número. 3 Cuelgue el auricular cuando termine. ■ Para hacer una llamada de voz utilizando la marcación de un toque 1 Levante el auricular. 2 Para las estaciones 1-5 Pulse la tecla de marcación de un toque deseada. Para las estaciones 6-10 Pulse LOWER , y luego pulse la tecla de marcación de un toque deseada. 3 Cuelgue el auricular cuando termine.
Comienzo rápido en español Envío de un fax ■ Envío manual de un fax 1 Abra la bandeja del alimentador de documentos. 2 Ajuste la anchura de las guías de documentos según el tamaño del documento. 3 Inserte el documento hasta que se oiga un pitido. 4 Pulse SP-PHONE . 5 Marque el número del fax. 6 Pulse START/COPY/SET cuando oiga el tono del fax.
Comienzo rápido en español Reciviendo un fax ■ Recepción manual de un fax 1 Levante el auricular cuando oiga el timbre de la unidad. 2 Cuando: — sea necesario recibir un documento, — se oiga un tono de llamada de fax (pitido lento), o — no se oiga sonido, pulse START/COPY/SET . 3 Cuelgue el auricular. ■ Recepción automática de un fax 1 Ponga la unidad en el modo AUTO ANSWER pulsando AUTO ANSWER hasta que se encienda el indicador AUTO ANSWER.
Comienzo rápido en español Para hacer una copia 1 Abra la bandeja del alimentador de documentos. 2 Ajuste la anchura de las guías de documentos según el tamaño del documento. 3 Inserte el documento hasta que se oiga un pitido. 4 Pulse START/COPY/SET . 5 Introduzca el número de copias (hasta 99). 6 Pulse START/COPY/SET .
Index Index A B C D Accessories . . . . . . . . . . . . . . . . . . . . . . 14 Advanced features . . . . . . . . . . . . .110, 111 (Resetting) . . . . . . . . . . . . . . . . . . . . . 92 Answering machine . . . . . . . . . . 61, 62, 63 AUTO ANSWER button . . . . . . . 56, 59, 68 AUTO ANSWER mode . . . . . . . . 56, 59, 68 Automatic dialing mode setting . . . . . . . . 24 Basic features . . . . . . . . . . . . . . . . . . . . .110 BROADCAST key . . . . . . . . . . . . . . . 52, 53 Broadcast report . . .
Index R Receiving (Fax) . . . . . . . . . . . . . . . . 10, 58 (Setting) . . . . . . . . . . . . . . 56, 57 Receiving reduction . . . . . . . . . . . . . . . . 71 Recording paper . . . . . . . . . . . 5, 22, 23, 97 Recording paper jam . . . . . . . . . . . . 85, 86 REDIAL button . . . . . . . . . . . . . . . . . 30, 41 Remote activation ID . . . . . . . . . . . . . . . 63 Report (Broadcast) . . . . . . . . . . . . . . . . . 53 (Feature setting) . . . . . . . . . . . . . 91 (Journal) . . . . . . . . . . .
Features Summary Summary of user programmable features Basic features Code Feature & Display Available settings Meaning (2 digits for each entry) mm/dd/yy hh:mm Page Setting the date and time #01 SET DATE & TIME 25 Setting your logo #02 YOUR LOGO (Up to 30 characters) 26 (Up to 20 digits) 28 Setting your facsimile telephone number #03 YOUR FAX NO.
Features Summary Advanced features Code Feature & Display Setting the Distinctive Ring pattern #31 #36 RING DETECTION Receiving other sizes of documents RCV REDUCTION Changing the LCD display contrast #39 LCD CONTRAST Setting the silent detection #40 SILENT DETECT.
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